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MaY 17, 2016 Meeting

April 19, 2016 Meeting
April 19, 2016 Equalization Meeting
April 12, 2016 Special Meeting
April 12, 2016 Equalization Meeting
April 5, 2016 Commissioner Proceedings

March 14, 2015 Commissioners Proceedings

March 3, 2016  Commissioners Proceedings

February 16, 2016 Commissioners Proceedings

CLARK COUNTY COMMISSIONERS
January 19, 2016
The Clark County Commissioners met in regular session on January19, 2016, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Loomis to approve the minutes from the regular meeting of January 5, 2016. All members voting aye. Motion carried.
EXECUTIVE SESSION: Motion by Bjerke, second by Loomis to move into executive session at 8:02 to discuss personnel issues. Also present HS Eggleston. Chairman declared out at 8:22.
HIGHWAY: Motion by Wicks, second by Bjerke to hire Jay Waldow upon recommendation of HS Eggleston. Pay will be $15.00 per hour during the six month probation period and then current wage of Grade III operators. All voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board discussing road conditions and road work being done.
TRANSPORT FUEL BIDS: HS Eggleston presented the following fuel quotes Monthly bid price for transport load of Diesel #2: Clark Community Oil: July 1.42, August 1.44.5, October 1.52, November 1.53. Clark County Farmers Elevator- July 1.41, August 1.42, October 1.50, November 1.51. The county accepted the low bid. All bids are on file in the Auditor’s office.
HIGHWAY: Motion by Bjerke second by Hass to approve and allow Chairman to sign application of occupancy of right of way for ITC, Vienna, Willow Lake, Naples area, to install fiber optic cable. All voting aye. Motion carried.
911: Chief of Police Wellnitz met with the board requesting 911 funds to cover costs to program Clark Sirens so that Watertown dispatch can activate them from Watertown. He will get costs and report back to the board at a later date.
AMBULANCE: AA Grensberg met with the board to discuss the need for three new computers for the ambulance reporting system. The state will be updating the reporting system and current computers that were purchased in 2007 will not support it. She will obtain prices and report back to the board.
AMBULANCE: Motion by Wicks, second by Loomis to allow AA Grensberg to apply for grant dollars, if available, for updating computers. All voting aye. Motion carried.
AMBULANCE: Motion by Loomis second by Wicks to allow AA Grensberg to run an ad in the Clark County Courier to generate interest for a possible EMT class. Class will only be held if there is adequate interest. All voting aye. Motion carried.
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AMBULANCE: Motion by Wicks, second by Bjerke to hire Cassie Beckwith as a temporary employee for the ambulance department. Pay will be $130 for a 24 hour shift, or $65.00 for a 12 hour shift. All voting aye. Motion carried.
EM: Motion by Hass, second by Bjerke to approve and allow Chairman to sign 1st quarter SLA activity report as presented by EM Gravning. All ayes. Motion carried.
EM: Motion by Loomis, second by Hass approve and allow chairman to sign report of personnel action that will inform the state of yearly salary adjustment for EM Gravning. All voting aye. Motion carried.
EM: Gravning also discussed with the board the necessity to have a written procedure for emergency spending. It was determined to leave policy as it stands with no written procedure necessary.
AIRPORT: Motion by Loomis, second by Bjerke to approve and allow Chairman to sign the AIP Grant oversight risk assessment for the Clark County Airport. All voting aye. Motion carried.
CLAIMS: Motion by Bjerke, second by Wicks to approve claims and allow Auditor to issue payment for same: All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings/open house 316.43, Ken’s Fairway-open house supplies 21.12, AUDITOR: Office Peeps-ink cartridge 28.96, TREASURER: Clark Co Courier-prior year’s tax/delinquent tax/209.26, STATES ATTORNEY: SD Dept of Rev-blood alcohol 140.00, Thomson Reuter-online library 744.50 PUBLIC BUILDINGS: City of Clark –water 61.50, Cole Paper-supplies 160.22, Cook’s Wastepaper – garbage service 27.65, Northwestern Energy-utilities 1288.71, DIRECTOR OF EQUALIZATION: McLeods-assessment notices 157.89, Office Peeps-toner/apt book 150.17, REGISTER OF DEEDS: A&B Business-copy machine rent 130.16, SHERIFF: Clark Comm Oil-fuel 645.13, McLeods- juvenile citations- 39.37, Neve’s uniform shirt 55.45, PRISONER CARE: Codington Co Auditor –prisoner care 2050.00, AIRPORT: Dakota Signs-building signs 269.00, Northwestern Energy-utilities 150.22, AMBULANCE: A-Ox Welding supply- oxygen/cylinder lease 285.26, Arrow International -supplies 776.11, Bound Tree Medical LLC, supplies 4282.18, City of Clark-water 48.00, Cark Co Courier-help wanted 44.70, Clark Community Oil-fuel 207.34, Dekker Hardware-supplies 43.75, Northwestern Energy-utilities 405.25, Prairie Lakes Healthcare-supplies 79.95, Premier Specialty Vehicles-locking drug box 365.00, Unemployment Ins Div – unemployment 53.27, Voyager Fleet-fuel 59.56, Watertown Public Opinion-help wanted ad-128.20, SOC SERV FOR AGED: Inter-Lakes Com Action Inc- Jan comm service/60’s plus 2624.08, EXTENSION: Dekker Hardware-supplies 120.00, WEED: Clark Community Oil- fuel-35.00, Sturdevants Auto Parts-supplies 141.45, Unemployment Ins Div OF SD –fees 79.91, VanDiest Supply –pesticides 5602.10, URBAN & RURAL DEVEL: First District Assn of Local Govt-jt coop agreement -9288.18, ROAD & BRIDGE: 22 Truck & Trailers-t-98 1260.55, Ameripride Services-towels 120.30, Bierschbach Equipment & Supply-crack sealer-50,802.00, Brian’s Glass and Door-repair glass 765.00, City of Clark – water 91.50, Clark Co Courier-help wanted-33.00, Clark Co Farmers Elev-diesel transport 11,465.15, Clark Comm Oil-diesel 4735.14, Cook’s Wastepaper-garbage service 74.33, Dekker Hardware- supplies 99.46, Frontier Precision-parts/freight 315.27, Matheson Tri-Gas welding supplies 238.30, Menards-parts 292.51, Northwestern Energy-utilities 1465.76, Pheasantland Industries-safety gear 323.79, Productivity Plus Acct-parts 1958.35, RDO Trust-parts 294.92, Sanford Health Network-pre employment physical 39.00. Sturdevants Auto Parts-supplies 2257.58, Unemployment Ins Div-unemployment-133.18, DEBT SERVICE: Dacotah Bank-motor grader payment 63,503.81, CIVIL DEFENSE: Sturdevants Auto Parts- supplies 154.56, REGISTER OF DEEDS: Microfilm Imaging-software/scanner rent 135.00, SALES TAX FUND: SD Dept of Revenue-sales tax 13.92. TOTAL: 171,887.41
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PAYROLL: AUDITOR: 4740.07, TREASURER: 4301.43, STATES ATTORNEY: 3660.26, COURTHOUSE: 2737.59, DIRECTOR OF EQUALIZATION: 3537.70, REGISTER OF DEEDS: 2695.52, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6273.91, NURSE: 1581.47, AMBULANCE: 6049.09, EXTENSION: 1265.66, WEED: 845.71, PLANNING & ZONING: 397.78, ROAD & BRIDGE: 37088.46, EMERGENCY MANAGEMENT: 1186.37. TOTAL: 76,697.42.
REPORTS: Motion by Loomis, second by Hass to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 23,780.03 Money Market…..…………………………………… .… 2,410,033.06 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 82,255.63, TOTAL:………………………………………………… 3,316,068.72 These funds include all funds administered by the county including: General Fund 2,402,685.81, Road & Bridge: 472,494.85, 911 Service Fund: 100,602.98, E/D: 9,445.00, Domestic Abuse: 90.30, 24/7: 11,443.16, ROD Mod/Pres: 12,853.49, Clark County TIF 2171.10, Trust & Agency Funds 304,282.03, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,316,068.72.
ROD Fees: Recording fees: 2235.00, Transfer fees: 2802.50, Births: 10.00, Deaths: 120.00, Marriages: 15.00, Copy money: 67.25, Misc 404.00. TOTAL: 5653.75.
Ambulance: 6715.39, Sheriff: Mileage 198.80, Civil fees $335.00, Pistol permits $54.00.
ADJOURN: Motion by Loomis, second by Wicks to adjourn at 10:45 a.m. until next regular meeting Tuesday, February 2, 2016 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

ADDENDUM TO JANUARY 5, 2016 MINUTES.
AIRPORT: Motion by Wicks, second by Loomis to sign and forward notification to members of airport hangars whose leases expire in February of 2016. All voting aye. Motion carried.
AIRPORT: Motion by Wicks, Second by Loomis to approve assignment of airport lease #12 from Steve Berg to Steve Berg Living Trust. All voting aye. Motion carried.
ATTEST: (SEAL)
______________________________ _____________________________________
Christine Tarbox Francis Hass, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS January 5, 2016 Auditor Tarbox called the regular meeting to order on January 5, 2016 at 8:00 a.m. in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Robert Bjerke, Richard Reints, Douglas Loomis, Francis Hass and Violet Wicks, also present Auditor Tarbox. ORGANIZATION OF THE BOARD: Auditor Tarbox called for nominations for Chairman of the Clark County Board of Commissioners for the year 2016. Commissioner Bjerke nominated Commissioner Reints as Chairman, Commissioner Hass second. Commissioner Wicks made motion nominations cease second by Loomis. All voting aye. Motion carried. Auditor Tarbox called for nominations for Vice Chairman. Commissioner Reints nominated Wicks, second by Hass. Bjerke made motion nominations cease, second by Reints. All voting aye. Motion carried. . APPOINTMENTS: Chairman made the following appointments for the year 2016. Mental Illness: Loomis, Extension: Reints, Weed & Pest: Wicks, Airport: Bjerke, Loomis and Hass, I-Cap: Hass, First District: Reints, Glacial Lakes: Bjerke, Legislative Contact: Wicks. MINUTES: Motion by Loomis, second by Hass, to approve the minutes of the regular meeting on December 29, 2015. All members voting aye. Motion carried. HIGHWAY: HS Eggleston met with the board to update them on road conditions and work being done.
HIGHWAY: Motion by Loomis, second by Bjerke to approve Resolution 7-16 setting load limits. All voting aye. Motion carried.
LOAD LIMITS RESOLUTION 7-16
WHEREAS the County of Clark, South Dakota, is responsible for the maintenance of certain highways under its jurisdiction,
WHEREAS it appears that said highways, by reason of deterioration, rain, snow or other climatic conditions will be seriously damaged or destroyed unless the use of vehicles thereon is prohibited or restrictions as to the weight of vehicles are imposed, and
WHEREAS the County of Clark lacks the scale equipment with which to enforce road weight limits
NOW, THEREFORE, pursuant to SDCL 32-14-16, and any laws amendatory thereto, be it resolved that the load limit on Clark County roads within the County of Clark, South Dakota, shall be seven ton per axle for a full 75 day period from or after March 01, 2016.
IT IS FURTHER RESOLVED that there shall be erected and maintained signs designating the provisions of this Resolution as provided by State Law and that this Resolution shall not be effective until or unless such signs are erected and maintained.
IT IS FURTHER RESOLVED that the County of Clark shall request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark with scales adequate to weigh motor
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vehicles to insure compliance with State Laws pertaining to vehicle weight, and with the weight laws established by this Resolution.
NOW, THEREFORE, BE IT RESOLVED that all asphalt roads will be posted at 7 ton per axles and 45 mph for trucks. Trucks 45 mph year round on all asphalt roads. Gravel will be posted as needed. Paved County Roads within the County of Clark, South Dakota, shall be 45 Miles Per Hour from January 1, to December 31 of each year, commencing with the year 2016. Refer to Resolution 98-23. Clark County request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark to enforce the speed limit on all Clark County Roads. IT IS FURTHER RESOLVED that this Resolution be effective each and every year hereafter unless repealed or modified by duly enacted Resolution.
Dated at Clark, South Dakota, this 5th, day of January 2016.
/s/ Richard Reints_____________
Chairman, Board of County
Commissioners of Clark County
ATTEST: /s/ Christine Tarbox Clark County Auditor
FUEL QUOTES: The following fuel quotes for the month of January 2016. Diesel #2 -60/40 blend, Clark County Farmers Elevator 1.499, Bradley, Garden City, Vienna, Willow Lake, Raymond Shops. Clark Community Oil 1.392. Bradley Garden City, Vienna, Willow Lake, Raymond shops. Diesel #1: Clark County Farmers Elevator – no bid. Clark Community Oil- Clark shop 1.54. The County accepted the low bid and all bids are on file in the Auditor’s office.
TRANSPORT FUEL QUOTES: The following Transport fuel quotes were presented. Diesel #2: Clark County Farmers Elevator 1.349, Clark Community Oil- 1.352. The County accepted the low bid and all bids are on file in the Auditor’s office.
HIGHWAY: Motion by Wicks, second by Hass to allow Eggleston to call for bids for “Cutback Asphalt, Emulsion Asphalt, Cold Mix, Plant Mix, Pea Rock, Site Specific Gravel Crushing- Albrecht Pit and Contracted Construction Equipment.” for any job site in Clark County for the Highway Department. Clark County guarantees no maximum or minimum quantities. Bids must be filed at the Clark County Auditor’s Office, PO Box 294, 200 North Commercial Street, Clark SD 57225, on or before 10:00 a.m. CST, on January 20, 2016. The Auditor and Highway Superintendent will open the bids and read them aloud on January 20, 2016 at 10:15 a.m. The bids will be considered by the Board of Commissioners on February 2nd, 2016 at 8:00 a.m. All bids must be submitted on the county issued bid forms. Envelopes or containers containing bids must be clearly marked: Cutback Asphalt, Emulsion Asphalt, Cold Mix, Plant Mix, Pea Rock, Site Speific Gravel Crushing – Albrecht Pit and Contracted Construction Equipment. All voting aye. Motion carried.
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EXECUTIVE SESSION: Motion by Hass, second by Loomis to enter into executive session at 8:15 a.m. for personnel issues. Also present HS Eggleston and Auditor Tarbox. All voting aye. Motion carried.
AMBULANCE: Katie Wangsness met with the Commissioners regarding ambulance issues. No action taken.
WELFARE: WD Tarbox presented notifications of hospitalization.
Hass absent.
RESOLUTION 1-16: Designation of Official Newspaper It was moved by Commissioner Bjerke, seconded by Commissioner Loomis, that the Clark County Courier, being the only legal newspaper within the County as defined in Chapter 7-18, Sec 3 SDCL of 1967, be designated as the official Clark County Newspaper for publishing all matters pertaining to government of Clark County for or during 2016. Commissioners voting aye: Bjerke, Reints, Loomis, Wicks and Hass. Commissioners voting nay: None. Dated at Clark, South Dakota this 5th day of January, 2016. /s/ Christine Tarbox /s/ Richard Reints___________________
County Auditor Chairman, Clark County
Board of Commissioner
RESOLUTION 2-16: Designation of Bank Depository
It was moved by Commissioner Wicks, seconded by Commissioner Bjerke that Dacotah Bank of Clark, Clark Branch within the County be designated as the official Clark County Bank Depository during 2016. Commissioners voting aye: Bjerke, Hass, Wicks, Loomis and Reints.
Commissioners voting nay: None.
Dated at Clark, South Dakota this 5th day of January, 2016.
/s/ Christine Tarbox_____________ /s/ Richard Reints______________________
Clark County Auditor Chairman, Clark County Board of Commissioners
RESOLUTION 03-15 A RESOLUTION SETTING FORTH POLICY, PROCEDURES AND PAYMENT RELATED TO INDIGENT BURIAL WITHIN CLARK COUNTY, SOUTH DAKOTA.
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The resolution was moved for adoption by Commissioner Bjerke, seconded by Commissioner Loomis. Upon roll call the following commissioners voted aye: Bjerke, Reints, Wicks, Loomis and Hass. Commissioners voting nay: None.
WHEREAS, SDCL 28-17-4 provides that Board of County Commissioners shall adopt a Resolution establishing a sum to be paid by the County for County burial of its indigent residents: and,
WHEREAS, The Board of County Commissioners has consulted with interested parties; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, for the 2015 calendar year, that the policy and payment schedule, which is on file in the Auditor’s office as Appendix A be adopted with respect to indigent burial within Clark County, South Dakota.
Whereupon the chairman of the Clark County Board of Commissioners declared the resolution to be duly passed and adopted. Dated at Clark, Clark County, South Dakota, this 5th day of January 2016. /s/ Richard Reints_________________ Chairman, Clark County Board of Commissioners ATTEST /s/ Christine Tarbox County Auditor
RESOLUTION 4-15: Set Salary for Election Officials
Moved by Commissioner Wicks, and seconded by Commissioner Bjerke that the following resolution be adopted. Members voting yes: Bjerke, Reints, Wicks, Loomis and Hass. Members voting against: None. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the fee to be established pursuant to SDCL 12-15-11 for compensation of election superintendents and deputies shall be computed at the rate of $ 8.50 per hour for hours worked Election Day and $10.00 to attend training session. The superintendents and judges shall be paid for each hour they are required to be present to perform their respective duties as specified by law. The person delivering the poll books and ballot boxes to the proper authority at the county seat shall receive the county rate for mileage as established pursuant to Sec. 7-7-24 SDCL, for miles necessarily traveled in going to and returning from making the delivery. The polling place shall receive $30.00 per election for use of the facility.
Dated: January 5, 2016
ATTEST: /s/ Christine Tarbox /s/ Richard Reints__________ County Auditor Chairman, Clark County Board of Commissioners
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RESOLUTION 5-16:
Commissioner Bjerke moved for the adoption of the following resolution, second by Commissioner Loomis. All voting aye.
WHEREAS, the Board of Clark County Commissioners deem it necessary to set fees;
NOW, THEREFORE, BE IT RESOLVED by the Clark County Commissioners at a regular meeting held January 5, 2016, the following fees shall be charged.
Copy - $.25 per page.
Fax charge - $2.00 for the first two (2) pages incoming and outgoing and $.50 each additional page.
Highway maps - $2.00.
Voter registration list – as per Secretary of State Office fee schedule
Voting precinct maps - $2.00.
Commissioner District map - $2.00.
Building permits – $50.00 plus $1.00/ thousand of valuation of the project.
Variance and Conditional Use Permit applications - $125.00 – fee doubles if late.
Rezoning -$200.00 – fee doubles if late.
Overweight and Over width permits - $100.00 yearly or $50.00 one time.
Ambulance to attend Henry FB game -$100.00.
Director of Equalization –fee for parcel data - $125.00
Register of Deed-fee per email of documents $2.00
Boring under county roads for purpose of tiling fee- $200.00
Dated at Clark County, South Dakota this 5th day of January, 2016.
ATTEST (SEAL)
/s/ Christine Tarbox ___________ /s/ Richard Reints
County Auditor Chairman, Clark County
RESOLUTION 6-16:
Board of Commissioners
CHAIRMAN’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE CLARK COUNTY HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law 11-7-12 and by virtue of my office as Chairman, I hereby appoint five (5) persons hereinafter named to serve as Commissioners of the Clark County Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Robert Bjerke–one year
Bonnie Graves- two years
Francis Hass – three years
Char Peterson - four years
Basil Englert - five years.
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Motion by Wicks, second by Loomis to approve Chairman’s appointments. All voting aye. Motion carried.
IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AS Chairman of the Clark County Board of Commissioners, Clark, South Dakota this 5th day of January, 2016.
/s/ Richard Reints
Chairman, Clark County Commissioners
ATTEST:
/s/ Christine Tarbox
Clark County Auditor
COURTHOUSE SECURITY: Clerk of Courts Aguayo met with the Board to update them on the measures that are being taken to increase Courthouse security and issues that need to be improved. EM Gravning will check on pricing for panic buttons for each office of the Courthouse. March 14, 2016 has been set for a preparedness drill for the Courthouse employees.
CLAIMS: Motion by Bjerke, second by Loomis, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: SD Assn of Co Commissioners –dues 1016.74, AUDITOR: ITC-service 44.73, Moritz Publishing – calendar-5.00, TREASURER: ITC-service 41.12, INS & BONDS: SDML Workers Comp-work comp ins 10,238.00, STATES ATTORNEY: ITC-service 43.21, PUBLIC BUILDINGS: Culligan-water 45.50, ITC-service 33.74, Otis Elevator-service contract 7684.02, Star Laundry& Dry Cleaners –rugs 36.58, DIRECTOR OF EQUALIZATION: ITC-service 130.06, REGISTER OF DEEDS: ITC-service 75.42, VETERANS OFFICER: ITC-service 36.25, SHERIFF: ITC-service 198.95, SD Dept of Public Safety teletype service-2730.00, SD Sheriff’s Assn-assn dues 460.73, AIRPORT: Clark Rural Water-water 35.00, AMBULANCE: Clark Community Pharmacy –test strips 140.00, ITC-service 199.67, Prairie Lakes Healthcare-CPR cards-20.00, Tony’s Collision Center-Rock ship repair 65.00, MENTAL & HANDICAPPED: SD Dept of Revenue-pt care 60.00, EXHIBITION BLDG: Clark Co 4-H Leaders -4-H building fund 5,000.00, EXTENSION: ITC-service 82.77, SDAE4-HP –assn dues 17.50, Star Laundry Dry Cleaners- rugs 21.20, SOIL CONSERVATION DISTRICTI: Clark Co Conservation Dist-2016 appropriation 12,450.00, WEED: ITC-service 100.68, ROAD & BRIDGE: AT&T Mobility –cell service 59.08, Larry Brannan-mileage 27.72, ITC-service 100.80, Lyle Signs-signs 119.00, Northwestern Energy-utilities 71.65, Office Peeps-office supplies 30.49, Oscar’s Machine Shop-parts 106.35, SDML Workers Comp-work comp ins 18,674.00, Sioux Rural Water-water 29.00, W.W. Tire Service-tires 945.00, Westside Implement –parts 761.71, 911 Service Fund- Environmental Systems Research- arg/GIS maintenance -800.00, MUP Relief Flow Thru-SDACC- $2.00 ROD M&P funds-176.00. Total: 62,912.67
PAYROLL: COMMISSIONERS: 5696.05, AUDITOR: 3346.28, TREASURER: 3190.96, STATES ATTORNEY: 2543.35, COURTHOUSE: 1818.19, DIRECTOR OF EQUALIZATION: 3667.83, REGISTER OF DEEDS: 2897.98, VETERAN OFFICER: 336.41, SHERIFF: 4606.13, CORONER:
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226.22, POOR: 453.62, NURSE: 1680.47, AMBULANCE: 6472.06, EXTENSION: 784.78, WEED: 2068.27, ROAD & BRIDGE: 30,548.86, EMERGENCY & DISASTER: 902.74 TOTAL: 71,240.20.
ADJOURN: Motion by Loomis, second by Wicks, to adjourn at 11:23 a.m. until next regular meeting Tuesday, January 19, 2016 at 8:00 a.m. All voting aye. Motion carried. ATTEST:
(SEAL)
_________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS January 5, 2016 Auditor Tarbox called the regular meeting to order on January 5, 2016 at 8:00 a.m. in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Robert Bjerke, Richard Reints, Douglas Loomis, Francis Hass and Violet Wicks, also present Auditor Tarbox. ORGANIZATION OF THE BOARD: Auditor Tarbox called for nominations for Chairman of the Clark County Board of Commissioners for the year 2016. Commissioner Bjerke nominated Commissioner Reints as Chairman, Commissioner Hass second. Commissioner Wicks made motion nominations cease second by Loomis. All voting aye. Motion carried. Auditor Tarbox called for nominations for Vice Chairman. Commissioner Reints nominated Wicks, second by Hass. Bjerke made motion nominations cease, second by Reints. All voting aye. Motion carried. . APPOINTMENTS: Chairman made the following appointments for the year 2016. Mental Illness: Loomis, Extension: Reints, Weed & Pest: Wicks, Airport: Bjerke, Loomis and Hass, I-Cap: Hass, First District: Reints, Glacial Lakes: Bjerke, Legislative Contact: Wicks. MINUTES: Motion by Loomis, second by Hass, to approve the minutes of the regular meeting on December 29, 2015. All members voting aye. Motion carried. HIGHWAY: HS Eggleston met with the board to update them on road conditions and work being done.
HIGHWAY: Motion by Loomis, second by Bjerke to approve Resolution 7-16 setting load limits. All voting aye. Motion carried.
LOAD LIMITS RESOLUTION 7-16
WHEREAS the County of Clark, South Dakota, is responsible for the maintenance of certain highways under its jurisdiction,
WHEREAS it appears that said highways, by reason of deterioration, rain, snow or other climatic conditions will be seriously damaged or destroyed unless the use of vehicles thereon is prohibited or restrictions as to the weight of vehicles are imposed, and
WHEREAS the County of Clark lacks the scale equipment with which to enforce road weight limits
NOW, THEREFORE, pursuant to SDCL 32-14-16, and any laws amendatory thereto, be it resolved that the load limit on Clark County roads within the County of Clark, South Dakota, shall be seven ton per axle for a full 75 day period from or after March 01, 2016.
IT IS FURTHER RESOLVED that there shall be erected and maintained signs designating the provisions of this Resolution as provided by State Law and that this Resolution shall not be effective until or unless such signs are erected and maintained.
IT IS FURTHER RESOLVED that the County of Clark shall request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark with scales adequate to weigh motor
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vehicles to insure compliance with State Laws pertaining to vehicle weight, and with the weight laws established by this Resolution.
NOW, THEREFORE, BE IT RESOLVED that all asphalt roads will be posted at 7 ton per axles and 45 mph for trucks. Trucks 45 mph year round on all asphalt roads. Gravel will be posted as needed. Paved County Roads within the County of Clark, South Dakota, shall be 45 Miles Per Hour from January 1, to December 31 of each year, commencing with the year 2016. Refer to Resolution 98-23. Clark County request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark to enforce the speed limit on all Clark County Roads. IT IS FURTHER RESOLVED that this Resolution be effective each and every year hereafter unless repealed or modified by duly enacted Resolution.
Dated at Clark, South Dakota, this 5th, day of January 2016.
/s/ Richard Reints_____________
Chairman, Board of County
Commissioners of Clark County
ATTEST: /s/ Christine Tarbox Clark County Auditor
FUEL QUOTES: The following fuel quotes for the month of January 2016. Diesel #2 -60/40 blend, Clark County Farmers Elevator 1.499, Bradley, Garden City, Vienna, Willow Lake, Raymond Shops. Clark Community Oil 1.392. Bradley Garden City, Vienna, Willow Lake, Raymond shops. Diesel #1: Clark County Farmers Elevator – no bid. Clark Community Oil- Clark shop 1.54. The County accepted the low bid and all bids are on file in the Auditor’s office.
TRANSPORT FUEL QUOTES: The following Transport fuel quotes were presented. Diesel #2: Clark County Farmers Elevator 1.349, Clark Community Oil- 1.352. The County accepted the low bid and all bids are on file in the Auditor’s office.
HIGHWAY: Motion by Wicks, second by Hass to allow Eggleston to call for bids for “Cutback Asphalt, Emulsion Asphalt, Cold Mix, Plant Mix, Pea Rock, Site Specific Gravel Crushing- Albrecht Pit and Contracted Construction Equipment.” for any job site in Clark County for the Highway Department. Clark County guarantees no maximum or minimum quantities. Bids must be filed at the Clark County Auditor’s Office, PO Box 294, 200 North Commercial Street, Clark SD 57225, on or before 10:00 a.m. CST, on January 20, 2016. The Auditor and Highway Superintendent will open the bids and read them aloud on January 20, 2016 at 10:15 a.m. The bids will be considered by the Board of Commissioners on February 2nd, 2016 at 8:00 a.m. All bids must be submitted on the county issued bid forms. Envelopes or containers containing bids must be clearly marked: Cutback Asphalt, Emulsion Asphalt, Cold Mix, Plant Mix, Pea Rock, Site Speific Gravel Crushing – Albrecht Pit and Contracted Construction Equipment. All voting aye. Motion carried.
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EXECUTIVE SESSION: Motion by Hass, second by Loomis to enter into executive session at 8:15 a.m. for personnel issues. Also present HS Eggleston and Auditor Tarbox. All voting aye. Motion carried.
AMBULANCE: Katie Wangsness met with the Commissioners regarding ambulance issues. No action taken.
WELFARE: WD Tarbox presented notifications of hospitalization.
Hass absent.
RESOLUTION 1-16: Designation of Official Newspaper It was moved by Commissioner Bjerke, seconded by Commissioner Loomis, that the Clark County Courier, being the only legal newspaper within the County as defined in Chapter 7-18, Sec 3 SDCL of 1967, be designated as the official Clark County Newspaper for publishing all matters pertaining to government of Clark County for or during 2016. Commissioners voting aye: Bjerke, Reints, Loomis, Wicks and Hass. Commissioners voting nay: None. Dated at Clark, South Dakota this 5th day of January, 2016. /s/ Christine Tarbox /s/ Richard Reints___________________
County Auditor Chairman, Clark County
Board of Commissioner
RESOLUTION 2-16: Designation of Bank Depository
It was moved by Commissioner Wicks, seconded by Commissioner Bjerke that Dacotah Bank of Clark, Clark Branch within the County be designated as the official Clark County Bank Depository during 2016. Commissioners voting aye: Bjerke, Hass, Wicks, Loomis and Reints.
Commissioners voting nay: None.
Dated at Clark, South Dakota this 5th day of January, 2016.
/s/ Christine Tarbox_____________ /s/ Richard Reints______________________
Clark County Auditor Chairman, Clark County Board of Commissioners
RESOLUTION 03-15 A RESOLUTION SETTING FORTH POLICY, PROCEDURES AND PAYMENT RELATED TO INDIGENT BURIAL WITHIN CLARK COUNTY, SOUTH DAKOTA.
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The resolution was moved for adoption by Commissioner Bjerke, seconded by Commissioner Loomis. Upon roll call the following commissioners voted aye: Bjerke, Reints, Wicks, Loomis and Hass. Commissioners voting nay: None.
WHEREAS, SDCL 28-17-4 provides that Board of County Commissioners shall adopt a Resolution establishing a sum to be paid by the County for County burial of its indigent residents: and,
WHEREAS, The Board of County Commissioners has consulted with interested parties; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, for the 2015 calendar year, that the policy and payment schedule, which is on file in the Auditor’s office as Appendix A be adopted with respect to indigent burial within Clark County, South Dakota.
Whereupon the chairman of the Clark County Board of Commissioners declared the resolution to be duly passed and adopted. Dated at Clark, Clark County, South Dakota, this 5th day of January 2016. /s/ Richard Reints_________________ Chairman, Clark County Board of Commissioners ATTEST /s/ Christine Tarbox County Auditor
RESOLUTION 4-15: Set Salary for Election Officials
Moved by Commissioner Wicks, and seconded by Commissioner Bjerke that the following resolution be adopted. Members voting yes: Bjerke, Reints, Wicks, Loomis and Hass. Members voting against: None. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the fee to be established pursuant to SDCL 12-15-11 for compensation of election superintendents and deputies shall be computed at the rate of $ 8.50 per hour for hours worked Election Day and $10.00 to attend training session. The superintendents and judges shall be paid for each hour they are required to be present to perform their respective duties as specified by law. The person delivering the poll books and ballot boxes to the proper authority at the county seat shall receive the county rate for mileage as established pursuant to Sec. 7-7-24 SDCL, for miles necessarily traveled in going to and returning from making the delivery. The polling place shall receive $30.00 per election for use of the facility.
Dated: January 5, 2016
ATTEST: /s/ Christine Tarbox /s/ Richard Reints__________ County Auditor Chairman, Clark County Board of Commissioners
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RESOLUTION 5-16:
Commissioner Bjerke moved for the adoption of the following resolution, second by Commissioner Loomis. All voting aye.
WHEREAS, the Board of Clark County Commissioners deem it necessary to set fees;
NOW, THEREFORE, BE IT RESOLVED by the Clark County Commissioners at a regular meeting held January 5, 2016, the following fees shall be charged.
Copy - $.25 per page.
Fax charge - $2.00 for the first two (2) pages incoming and outgoing and $.50 each additional page.
Highway maps - $2.00.
Voter registration list – as per Secretary of State Office fee schedule
Voting precinct maps - $2.00.
Commissioner District map - $2.00.
Building permits – $50.00 plus $1.00/ thousand of valuation of the project.
Variance and Conditional Use Permit applications - $125.00 – fee doubles if late.
Rezoning -$200.00 – fee doubles if late.
Overweight and Over width permits - $100.00 yearly or $50.00 one time.
Ambulance to attend Henry FB game -$100.00.
Director of Equalization –fee for parcel data - $125.00
Register of Deed-fee per email of documents $2.00
Boring under county roads for purpose of tiling fee- $200.00
Dated at Clark County, South Dakota this 5th day of January, 2016.
ATTEST (SEAL)
/s/ Christine Tarbox ___________ /s/ Richard Reints
County Auditor Chairman, Clark County
RESOLUTION 6-16:
Board of Commissioners
CHAIRMAN’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE CLARK COUNTY HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law 11-7-12 and by virtue of my office as Chairman, I hereby appoint five (5) persons hereinafter named to serve as Commissioners of the Clark County Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Robert Bjerke–one year
Bonnie Graves- two years
Francis Hass – three years
Char Peterson - four years
Basil Englert - five years.
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Motion by Wicks, second by Loomis to approve Chairman’s appointments. All voting aye. Motion carried.
IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AS Chairman of the Clark County Board of Commissioners, Clark, South Dakota this 5th day of January, 2016.
/s/ Richard Reints
Chairman, Clark County Commissioners
ATTEST:
/s/ Christine Tarbox
Clark County Auditor
COURTHOUSE SECURITY: Clerk of Courts Aguayo met with the Board to update them on the measures that are being taken to increase Courthouse security and issues that need to be improved. EM Gravning will check on pricing for panic buttons for each office of the Courthouse. March 14, 2016 has been set for a preparedness drill for the Courthouse employees.
CLAIMS: Motion by Bjerke, second by Loomis, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: SD Assn of Co Commissioners –dues 1016.74, AUDITOR: ITC-service 44.73, Moritz Publishing – calendar-5.00, TREASURER: ITC-service 41.12, INS & BONDS: SDML Workers Comp-work comp ins 10,238.00, STATES ATTORNEY: ITC-service 43.21, PUBLIC BUILDINGS: Culligan-water 45.50, ITC-service 33.74, Otis Elevator-service contract 7684.02, Star Laundry& Dry Cleaners –rugs 36.58, DIRECTOR OF EQUALIZATION: ITC-service 130.06, REGISTER OF DEEDS: ITC-service 75.42, VETERANS OFFICER: ITC-service 36.25, SHERIFF: ITC-service 198.95, SD Dept of Public Safety teletype service-2730.00, SD Sheriff’s Assn-assn dues 460.73, AIRPORT: Clark Rural Water-water 35.00, AMBULANCE: Clark Community Pharmacy –test strips 140.00, ITC-service 199.67, Prairie Lakes Healthcare-CPR cards-20.00, Tony’s Collision Center-Rock ship repair 65.00, MENTAL & HANDICAPPED: SD Dept of Revenue-pt care 60.00, EXHIBITION BLDG: Clark Co 4-H Leaders -4-H building fund 5,000.00, EXTENSION: ITC-service 82.77, SDAE4-HP –assn dues 17.50, Star Laundry Dry Cleaners- rugs 21.20, SOIL CONSERVATION DISTRICTI: Clark Co Conservation Dist-2016 appropriation 12,450.00, WEED: ITC-service 100.68, ROAD & BRIDGE: AT&T Mobility –cell service 59.08, Larry Brannan-mileage 27.72, ITC-service 100.80, Lyle Signs-signs 119.00, Northwestern Energy-utilities 71.65, Office Peeps-office supplies 30.49, Oscar’s Machine Shop-parts 106.35, SDML Workers Comp-work comp ins 18,674.00, Sioux Rural Water-water 29.00, W.W. Tire Service-tires 945.00, Westside Implement –parts 761.71, 911 Service Fund- Environmental Systems Research- arg/GIS maintenance -800.00, MUP Relief Flow Thru-SDACC- $2.00 ROD M&P funds-176.00. Total: 62,912.67
PAYROLL: COMMISSIONERS: 5696.05, AUDITOR: 3346.28, TREASURER: 3190.96, STATES ATTORNEY: 2543.35, COURTHOUSE: 1818.19, DIRECTOR OF EQUALIZATION: 3667.83, REGISTER OF DEEDS: 2897.98, VETERAN OFFICER: 336.41, SHERIFF: 4606.13, CORONER:
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226.22, POOR: 453.62, NURSE: 1680.47, AMBULANCE: 6472.06, EXTENSION: 784.78, WEED: 2068.27, ROAD & BRIDGE: 30,548.86, EMERGENCY & DISASTER: 902.74 TOTAL: 71,240.20.
ADJOURN: Motion by Loomis, second by Wicks, to adjourn at 11:23 a.m. until next regular meeting Tuesday, January 19, 2016 at 8:00 a.m. All voting aye. Motion carried. ATTEST:
(SEAL)
_________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
December 29, 2015
The Clark County Commissioners met in regular session on December 29, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Loomis to approve the minutes from the regular meeting of December 15, 2015. All members voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board to discuss road conditions and road complaints.
TRANSPORT FUEL BIDS: HS Eggleston presented transport fuel bids. 80/20 Blended Diesel: Clark County Farmers Elevator 1.287, Clark Community Oil-1.283. The Board accepted the low bid and all bids are on file in the Auditor’s office.
EXECUTIVE SESSION: Motion by Wicks, second by Loomis to move into executive session at 8:08 to discuss personnel issues. Also present HS Eggleston. Chairman declared out at 9:12.
AIRPORT: SA Fjelland met with the board regarding Airport leases that expire February 28, 2016. Further information will be presented to the board at the January 5, 2016 meeting.
PLAT: Motion by Bjerke, second by Hass to approve Resolution 28-15 which approves the Wheeler plat. All voting aye. Motion carried.
RESOLUTION 28-15
BE IT RESOLVED by the Board of Commissioners of Clark County, South Dakota, that the plat known and described as Tract 1, Wheeler Addition, To the Southwest Quarter of Section 23, Township 118 North, Range 59 West of the 5th principal meridian, Clark County South Dakota is approved and that the auditor is hereby directed to endorse on such plat a copy of this resolution and certify the same thereon.
Adopted this 29th day of December, 2015.
/s/ Richard Reints______________
Chair, Board of County Commissioners
Clark County, South Dakota
ATTEST:
/s/ Christine Tarbox_____________ Auditor
Clark County, South Dakota
PLAT: Motion by Loomis, second by Wicks to approve Resolution 29-15 which approves Dunlavy plat. All voting aye. Motion carried.
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RESOLUTION 29-15
BE IT RESOLVED by the County Planning Commission of Clark County, South Dakota, that the plat showing “Dunlavy Tract 1 in the SE ¼ of Section 33, Township 119 North, Range 58 West of the 5th P.M., Clark County, South Dakota” having been examined is hereby approved in accordance with the provisions of SDCL of 1967, Chapter 11-6, and any amendments.
I hereby certify the following is a correct copy of the resolution duly passed by the County Commission of Clark County, South Dakota at a meeting held on the 29th day of December 2015.
/s/ Richard Reints__________________
Chair, Board of County Commissioners
Clark County, South Dakota
ATTEST:
/s/ Christine Tarbox ________________ County Auditor
Clark County, South Dakota
DOE: Motion by Bjerke, second by Hass to allow Chairman to sign the letters of agreement for GIS Website Hosting and County Equalization Parcel updates between First District Assn of Local Government and Clark County. All voting aye. Motion carried.
TREASURER: Treasurer Mahlen met with the board to update them on delinquent taxes for 2015.
CONTINGENCY TRANSFER 1-15: Commissioner Loomis moved that the following transfer be adopted.
Whereas an insufficient amount was appropriated for the county to meet its obligation and;
Whereas an appropriation was made in the 2015 budget of Clark County an amount for contingencies as provided by SDCL 7-21-6.2 and;
Whereas SDCL 7-21-32.2 authorizes the Board of Clark County Commissioners to transfer from this Contingency appropriation to any other appropriation.
NOW, THEREFORE BE IT RESOLVED: that $22,146.00 be transferred from the Contingency appropriation to the following:
$6725.00 Court Systems – 101-153-422
$375.00 Veteran Service Officer 101-165-426
$1.00 Social Services for Aged 101-433-429
$1775.00 Mental Illness Board 101-445-422
$125.00 Wheel Tax Expense 201-750-454.10
$5700.00 911 Service Fund 207-225-422
$215.00 Domestic Abuse Fund 229-434-429
$6300.00 Register of Deeds M&P Fund – 250-163-424
$930.00 Local Emergency Planning 706-222-426
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Commissioner Wicks seconded the motion that the TRANSFER be adopted. Upon roll call, the following Commissioners voted aye: Bjerke, Hass, Wicks, Loomis and Reints.
Those voting nay: None.
Dated this 29th day of December, 2015.
/s/ Christine Tarbox________
Christine Tarbox, Auditor
Clark County, South Dakota
EXECUTIVE SESSION: Motion by Loomis, second by Bjerke to enter into executive session for personnel issues at 10:12 a.m. Also present AA Grensberg. Chairman declared out at 11:14 a.m.
EXECUTIVE SESSION: Motion by Bjerke, second by Hass to enter into executive session for personnel issues at 11:20 a.m. Chairman declared out at 12:00 p.m.
HIGHWAY: Motion by Bjerke, second by Loomis to reopen discussion to purchase motor grader from the Brookings County bid. All voting aye. Motion carried. Motion by Wicks second by Bjerke to amend the motion to instead purchase a New 2016 John Deere 772G with full extended warranty and attachments off the Minnesota bid, purchase price of $315,747. Voting aye: Wicks, Loomis, Bjerke and Reints, voting nay: Hass. Motion carried. Vote to approve the amended motion. Voting aye: Bjerke, Loomis, Wicks and Reints. Voting nay: Hass. Motion carried.
HIGHWAY: Motion by Bjerke, second by Reints to approve a 6% increase in wage for 2016 for highway operators including Highway Superintendent, 3% increase for other full time and permanent part time employees. Motion by Wicks second by Hass to amend motion to 5% increase for highway operators, 6% increase for Highway Superintendent and 3% increase to other full time, part time and seasonal employees. This does not include commissioners and one county employee that wage was frozen In 2007. Voting aye: Bjerke, Hass, Wicks, and Reints. Abstain: Loomis. Motion carried.
CORONER: Motion by Hass, second by Wicks to approve Coroner Streff recommendation to approve Lisa Lee and Joie Steffen as deputy coroners and to cover expenses associated with training for the position including registration, mileage and lodging. All voting aye. Motion carried.
RESOLUTION 27-15
Commissioner Loomis presented the following resolution and moved for its adoption. Second by Commissioner Wicks. All voting aye. BE IT RESOLVED that the Clark County Board of Commissioners adopt the following wage and salary scale for Clark County employees to be effective January 1, 2016. This resolution, when adopted, will nullify all previous wage scales.
SALARY SCHEDULE---------------January 2016
COMMISSIONERS…………………………………Salary /mo………… 584.67
Robert Bjerke, Francis Hass,
Douglas Loomis, Violet Wicks, Richard Reints
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REGISTER OF DEEDS: Andrea Helkenn ……… …….. Salary/mo 3242.07
TREASURER: Kay Mahlen ……….................................. Salary/mo 3306.90
AUDITOR: Chris Tarbox ………………………………….Salary/mo 3415.97
STATES ATTORNEY: Chad Fjelland…………………………Salary/mo 3088.06
Stenographer – Charlene Peterson…………………….. Pay/mo 1228.93 (14.18/hr)
SHERIFF: Robert McGraw…………………………………….Salary/mo 4178.44
1st Deputy – Gail Smith – ………………………….…..Salary/mo 2332.79
Deputy – Mike Gravning…1/2 time… .…………….Salary/mo 1528.12
BLOOD DRAW: …………………………………………….. Salary/ draw 65.00
Louann Streff, Joie Steffen, Gail Wookey
DIRECTOR OF EQUALIZATION – …Jarvis Reidburn…… Salary/mo 3134.04
PLANNING & ZONING: …………Jarvis Reidburn Salary/mo 350.00
HIGHWAY SUPERINTENDENT – Ryan Eggleston…..……..Salary/mo 3738.92
Secretary – Alissa Reidburn ….. …………………… Salary/hr 14.18
JANITOR: Dustan Elsen………………………………………Salary/mo 2750.08
CORONER: Louann Streff……………………………………..Salary/ call 100.00
Deputy Coroner:… ……………………………………………Salary/call 100.00
Gayle Wookey, Lisa Lee, Joie Steffen
VETERANS SERVICE OFFICER – Larry Jones –………… Salary/mo 625.00
WELFARE DIRECTOR- Christine Tarbox………………….. Salary/mo 400.00
CIVIL DEFENSE OFFICIAL – Mike Gravning………………. Salary/mo 1528.12
AMBULANCE ADMINISTRATOR – ………
Ambulance Administrator – Pam Grensberg………….. Salary/mo 2923.36 Ambulance staff………….. …………….…..………… Salary/12 hr shift 69.65
Ambulance staff…………….…………………………. Salary/24 hr shift 139.31
Justin Bowers
Paramedic: Bob Koistenen ……………………………..Salary/24 hr shift 180.00
EVOC Drivers…………………………………………..Salary/24 hr call 40.00
EVOC Drivers…………………………………………..Salary/run 30.00
After 3 hours…………………………………………… $8.50 per hour
Willow Lake Ambulance……………………………….Salary $150.00/per run
(split between the crew)
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SECRETARY TO PUBLIC HEALTH NURSE/ WIC Sec
Sara Tarbox Pay/mo 1843.80
Stephanie Meier …………………………………………Salary/hr 25.81
DEPUTIES TO AUDITOR, TREASURER, DIRECTOR OF EQUALIZATION,
AND REGISTER OF DEEDS,
Carol Warkenthien, Mary Hurlbut
Carrie Reis, ……….……………………………………….Pay/mo 2304.25
Janet Hurlbut – part time ROD…………………… Salary/hr 13.91
4-H Youth Advisor Secretary
Josie Michalski……until February 29, 2016……….…… Salary/hr 13.27
Effective March 1, 2016 ………………………………….Salary /hr 14.18
PART TIME EMPLOYEES…………………………………… Salary/hr 8.50
WEED SUPERVISOR – Eric Mehlberg…… …………………… Salary/month 2942.64
(58% of time weed from April 1 – October 31) (7 months) 17.08/hr
Part time weed sprayers………………………………………13.91/hr
WEED BOARD:……………………………………………… Salary/mtg 20.00
HIGHWAY DEPARTMENT EMPLOYEES:
Labor Grade Wage rate/hr
Grade No 1 - ……………. 17.30
Grade No 2 –Roger Mitchell.& Chance Burke ……… 17.15
Grade No 2 Asst – Stan Mohr…………………………. 16.68
Grade No 3 …………………………………………… 16.21
Paul Orris, David Borns, Doug Loomis, Larry Brannan,
Dennis Herman, Brad Furness, James Lewandowski,
Matt Kadinger. Terry Wellman, Eric Mehlberg
Donald Knudsen
HIGHWAY DEPARTMENT PART-TIME EMPLOYEES: (Based on Experience) …………………………………………. 10.00
…………………………………………. 12.00
…………………………………………… 13.91
All department heads, County Deputies, Clerk and Highway Department employees to receive $15.00 per month for first five continuous years of service and $15.00 per month for each 5 continuous years of service thereafter. Longevity will be paid one time, the first pay period in December.
Pay periods are from 3rd thru the 16th inclusive and the 17th thru the 2nd inclusive. Any extra hours worked will be paid in the earned pay period.
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Date: December 29, 2015
(SEAL)
/s/ Richard Reints__________________________
Chairman, Clark County Board of Commissioners
/s/ Christine Tarbox
County Auditor
CLAIMS: Motion by Loomis, second by Bjerke to approve claims and allow Auditor to issue payment for same: All voting aye. Motion carried. COMMISSIONERS: Robert Bjerke- deductible reimbursement – 2000.00, Medica-ins premium 13.00, Dick Reints – deductible reimbursement – 2000.00, AUDITOR: AT&T Mobility- service 24.97, Office Peeps- ink cartridge/ribbon-35.56, TREASURER: Cardmember Service-envelopes 2442.15, Clark Co Treasurer- postage 4.80, Office Peeps-toner/supplies 235.71, STATES ATTORNEY: Paul E Bachand -2016 membership dues 701.00, PUBLIC BUILDINGS: Dekker Hardware-supplies 37.56, VETERAN OFFICER: Connecting Point-HP Probook/docking station 1590.05, SHERIFF: Clark Co Treasurer- postage 9.22, Nartec-drug test kits 50.00, Verizon Wireless-monthly fees 228.01, NURSE: Office Peeps- tape 5.67, AMBULANCE: AT&T Mobility –service 74.91, Chief Supply-supplies 131.97, Clark Co Treasurer-postage 22.00, Dekker Hardware- supplies 80.72, Prairie Lakes Healthcare-supplies 128.91, Sanford Health Network-services 39.00, EXTENSION: Cardmember Services-supplies 57.40, Kim McGraw-mileage/reference material-178.35, Office peeps-buyout lease copy machine/supplies 3212.96, WEED: Crop Production Services-pesticides 9300.00, Dekker Hardware-supplies 310.35, Equip Enterprises –truck 14,900.00, ROAD & BRIDGE: Butler Machinery-filters/parts 1925.55, Clark Community Oil-transport diesel 10,265.28, Dekker Hardware-supplies 191.27, GCR Tire Centers-tires 7653.50, Loretta Larson – royalty 16,934.60, Northwestern Energy- utilities 215.59, ROD Trust-filters/parts 5852.06, Ted Warkenthien- gravel 13,656.93, 911 SERVICE FUND: Centurylink-November fees-191.66, City of Watertown-911 surcharge 3188.86, CIVIL DEFENSE: AT&T Mobility-service 99.40. TOTAL: 97,988.97.
ADJOURN: Motion by Wicks, second by Hass to adjourn at 12:50 p.m. until next regular meeting Tuesday, January 5, 2016 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONERS
January 19, 2016
The Clark County Commissioners met in regular session on January19, 2016, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by , second by to approve the minutes from the regular meeting of December 1, 2015. All members voting aye. Motion carried.
EXECUTIVE SESSION: Motion by Hass, second by Bjerke to move into executive session at 8:02 to discuss personnel issues. Chairman declared out at 8:50.
HIGHWAY: HS Eggleston met with the board discussing road conditions and road work
CLAIMS: Motion by Loomis, second by Bjerke to approve claims and allow Auditor to issue payment for same: All voting aye. Motion carried. GENERAL: COMMISSIONERS: TOTAL:
PAYROLL: AUDITOR: 5,186.95, TREASURER: 4165.43, STATES ATTORNEY: 3542.64, COURTHOUSE: 2470.37, DIRECTOR OF EQUALIZATION: 3430.89, REGISTER OF DEEDS: 2546.66, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6422.56, NURSE: 1530.43, AMBULANCE: 5905.55, EXTENSION: 1067.49, WEED: 877.43, ROAD & BRIDGE: 35,902.35, EMERGENCY MANAGEMENT: 1163.50. TOTAL: 74,548.65.
REPORTS: Motion by , second by to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 23,780.03 Money Market…..…………………………………… .… 2,410,033.06 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 82,255.63 TOTAL:………………………………………………… 3,316,068.72 These funds include all funds administered by the county including: General Fund 2,402,685.81, Road & Bridge: 472,494.85, 911 Service Fund: 100,602.98, E/D: 9,445.00, Domestic Abuse: 90.30, 24/7: 11,443.16, ROD Mod/Pres: 12,853.49, Clark County TIF 2171.10, Trust & Agency Funds 304,282.03, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,316,068.72.
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ROD Fees: Recording fees: 2235.00, Transfer fees: 2802.50, Births: 10.00, Deaths: 120.00, Marriages: 15.00, Copy money: 67.25, Misc 404.00. TOTAL: 5653.75.
Ambulance: 6715.39, Sheriff: Mileage 198.80, Civil fees $335.00, Pistol permits $54.00.
ADJOURN: Motion by , second by to adjourn at a.m. until next regular meeting Tuesday, February 2, 2016 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS December 1, 2015 Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on December 1, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks. Also present Auditor Tarbox.
MINUTES: Motion by Bjerke, second by Hass, to approve the minutes of the regular meeting of November 17, 2015. All voting aye. Motion carried.
HIGHWAY: No bids were submitted for the rubberized crack sealing material. According to SDCL 5-18A-5-(9) If no firms bids are received the county may negotiate a contract for the purchase of the supplies. Companies will be contacted to negotiate a price for the material.
Loomis present.
HIGHWAY: Motion by Loomis, second by Wicks to approve HS Eggleston request to extend the warranty on the John Deere road grader by 1000 hours. Cost will be $3200. All voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board to discuss road conditions and road work being done. He reported that Ron Lutz has resigned from the County and informed the board that he will be advertising to replace him.
HIGHWAY: HS Eggleston informed the board that the engine in the 2004 GMC truck has blown up and he is looking at cost to repair it, he will report back with costs at next meeting.
FUEL QUOTES: The following monthly fuel quotes were presented to the board for December 2015. Diesel #2 -80/20 blend. Clark County Farmers Elevator, Bradley, Garden City, Vienna, Willow Lake, and Raymond. $1.71. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake and Raymond shops $1.70. Diesel #1: Clark County Farmers Elevator: Clark Shop-1.91, Clark Community Oil-Clark Shop- 1-94. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $1.75.4. The County accepted the low bid and all bids are on file in the Auditor's office.
SET MEETING DATE: Motion by Hass, second by Bjerke to set end of the year meeting for Tuesday, December 29, 2015 at 8:00 a.m. All voting aye. Motion carried.
COURTHOUSE: Clerk of Courts Aguayo and EM Gravning met with the commissioners to inform them of the preliminary planning that has been done for the emergency plan and Courthouse security.
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NURSE: Nurse Secretary Tarbox met with the board on behalf of CHN Meier to approve her request to accept additional hours at another facility. Her hours in Clark will be 8:00 to 5:00 every Wednesday and Thursday and every other Friday. Request was approved by the board.
EXECUTIVE SESSION: Motion by Hass, second by Wicks to enter into executive session at 9:22 a.m. for personnel issues. Chairman called out of executive session at 9:32 a.m.
AMBULANCE: Motion by Wicks, second by Loomis to allow AA Grensberg to advertise for additional help. Ad will run in the Clark County Courier and be added to the job service web site. All voting aye. Motion carried.
AMBULANCE: Motion by Loomis, second by Bjerke to allow Chairman to sign the agreement with Purplewave Auction site to sell the surplus 1993 ambulance. The sale will take place in January. Proper advertising will be done at that time as the item will be auctioned. All voting aye. Motion carried.
AMBULANCE: Katie Wangsness did not attend. No action taken.
WELFARE: WD Tarbox presented notifications of hospitalization.
OPEN HOUSE: Courthouse open house will be held on Tuesday, December 15, 2015 from 8:00 a.m. to 4:00 p.m.
ADMISSION OF SERVICE: Motion by Loomis, second by Wicks, to allow Chairman to sign admission of service for South Dakota Housing Development Authority. All voting aye. Motion carried.
CLAIMS: Motion by Loomis, second by Hass, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. AUDITOR: Office Peeps-stapler/remover 27.48, TREASURER: Office Peeps-supplies 156.21, COURT SYSTEM: Bratland Law-court appointed attorney-711.00, Childs Voice Route –expert witness testimony 805.25, PUBLIC BUILDINGS: Culligan-water 45.50, DIRECTOR OF EQUALIZATION: Office Peeps-paper 239.10, REGISTER OF DEEDS: Marco-printer contract 77.45, VETERANS OFFICER: paper/ink cartridge-53.03, SHERIFF: Chief Supply Corp-light sticks 70.00, McLeods –invoice notebooks 44.44, Office Peeps-ink cartridge 26.42, Verizon Wireless-monthly fees 244.50, Watertown Ford Chrysler-cabin air filter 24.98, AMBULANCE: Physio-Control-multi tech 3G Gateway-684.60, EXTENSION: Toshiba Financial Services-copy machine rent 203.15, ROAD & BRIDGE: AT&T Mobility-cell service 59.08, Avera Queen of Peace-drug testing 308.67, Diamond Mowers-parts 1221.94, DVL Fire & Safety-fire extinguisher supplies 254.00, Lyle Signs-sign freight 15.24, M&T Fire & Safety-shop supplies 68.00, Northwestern Energy-utilities 43.47, Sioux Rural Water-water 29.00, 911 SERVICE FUND: City of Watertown-911 surcharge 3158.76, M&P Relief Flow Thru-SDACO- $2.00 fee/ROD modernization 154.00. TOTAL: 8,725.27.
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PAYROLL: COMMISSIONERS: 5590.20, AUDITOR: 4582.86, TREASURER: 4285.46, STATES ATTORNEY: 2983.47, COURTHOUSE: 2012.53, DIRECTOR OF EQUALIZATION: 3559.60, REGISTER OF DEEDS: 2733.69, VETERAN OFFICER: 336.41, SHERIFF: 5796.00, POOR: 453.74, NURSE: 1652.42, AMBULANCE: 5776.31, EXTENSION: 827.95, WEED: 3081.38, PLANNING & ZONING: 397.77, ROAD & BRIDGE: 37234.91, EMERGENCY & DISASTER: 981.09. TOTAL: 82,285.79.
ADJOURN: Motion by Loomis, second by Bjerke, to adjourn at 10:30 a.m. until next regular meeting Tuesday, December 15, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST:
(SEAL)
_________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONERS
November 17, 2015
The Clark County Commissioners met in regular session on November 17, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass and Wicks. Also present Auditor Tarbox.
MINUTES: Motion by Bjerke, second by Wicks to approve the minutes from the regular meeting of November 3, 2015. All members voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board and informed them that Silver Lake Hutterian had contacted him requesting a speed limit sign on County road #8. No action taken.
Loomis present.
HIGHWAY: Motion by Hass, second by Wicks to approve permit for Riverview Feeders to dig across County Road #33 in 34-116-59 to install a 10” irrigation pipe. All voting aye. Motion carried.
HIGHWAY: Motion by Loomis, second by Bjerke to allow HS Eggleston to call for bids for rubberized crack sealing material for calendar year 2016. Bids are due by Monday, November 30, 2015 on or before 9:30 a.m. All voting aye. Motion carried.
WEED: WS Mehlberg met with the board to discuss current weed equipment that he currently has and needs for next year. He will check on pricing of equipment he wants to replace and also contact weed contracting companies and report back to the board. No action taken.
ZONING FEES: P/Z Officer Reidburn met with the board to discuss the possibility of raising fees associated with planning and zoning. No action taken.
BOARD OF ADJUSTMENT: Motion by Loomis, second by Hass to move into Board of Adjustment. All voting aye. Motion carried.
HEARING: At 9:00 a.m. the time specified hearing was held for Conditional Use 9 -15 Just Bowers appeared. Motion by Loomis, second by Hass to approve Conditional Use 9-15 which will allow Justin Bowers to use W 270’ of Hoppers out lot in SW ¼ 1-116-58 to operate a used car dealership. All voting aye. Motion carried.
ADJOURN: Motion by Bjerke, second by Loomis to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
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DOE: DOE Reidburn met with the commissioners to clarify it was acceptable to hang pictures in his office. Board approved the request.
CLERK OF COURTS: Clerk of Courts Aguayo met with the commissioners with concerns of safety in the courthouse building and plans for an emergency situation. The commissioners gave her permission to work with other courthouse employees and set up a proactive plan and mock drill.
EXECUTIVE SESSION: Motion by Wicks, second by Bjerke to enter into executive session at 9:53 a.m. for personnel issues. Chairman declared out of executive session at 10:40 a.m.
AMBULANCE BIDS: One bid was received for the 1993 ambulance, The bid was from Clark Community Oil in the amount of $1645.00. Motion by Bjerke, second by Reints to reject all bids. All voting aye. Motion carried.
LIEN COMPROMISE: The board received written communication from a county resident requesting release of a county ambulance lien. No action taken.
CLAIMS: Motion by Loomis, second by Hass to approve claims and allow Auditor to issue payment for same: All voting aye. Motion carried. GENERAL: Watertown Fire Dept-60% of run-978.90, COMMISSIONERS: Clark Co Courier-proceedings/budget hearing 317.65, Macks –oil change van-36.95, Voyager Fleet Systems-fuel 46.53, ELECTIONS: Best Western Ramkota Hotel-lodging/election school 228.00, Carol Warkenthien-meals/election school 30.00, JUDICIAL SYSTEM: Dawn Russell-court reporter 234.60, AUDITOR: Clark Co Treasurer-postage 138.00, Connecting Point-avg renewal 119.64, Office Peeps-supplies-58.36, TREASURER: Clark Co Courier-taxes due 36.75, Clark Co Treasurer-postage 25.20, Connecting Point-avg renewal 199.40 Office Peeps-binder/toner-295.49, STATES ATTORNEY: Clark Co Treasurer-postage 1.93, Moritz Publishing-labels/copy paper 46.00, SD Dept of Rev- blood draw 35.00, West Payment Center- online library 744.50, PUBLIC BUILDINGS: City of Clark-water/sewer-66.00, Cook’s Wastepaper-garbage service 27.15, Mack Landscaping/lawn irrigation winterization-95.40, Northwestern Energy-utilities 739.55, DIRECTOR OF EQUALIZATION: Connecting Point-avg renewal-79.76, Office Peeps-Video card 141.40, Office Peeps-led backlight 323.18 SDAAO-membership dues 2016 -55.00, Steinley Real Estate Appraisal- National USPAP 310.00, VanGuard Appraisals-computer software 8770.00, REGISTER OF DEEDS: Connecting Point-avg-renewal 39.88, McLeods-Mtg record books 265.09, VETERAN OFFICER: Clark Co Treasurer-postage 4.90, Connecting Point- AVG renewal 39.88, SHERIFF: Best Western Plus Ramkota Hotel-lodging 89.99, Clark Co Treasurer-postage 122.64 Clark Community Oil- fuel 827.36, Connecting Point-avg renewal 199.40, Michael Gravning-meals 46.15, Mack’s –oil change 99.95, Mack’s –tires 660.00, Voyager Fleet Systems-fuel 45.18, Wex Bank-October fuel 62.19, PRISONER CARE: Codington Co Auditor-prisoner care 225.00, AIRPORT: Northwestern Energy-utilities 90.41, NURSE: Cardmember Services-supplies 90.61, Office Peeps-appt book, cartridge 81.27, AMBULANCE: Advanced
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Asset Alliance-collection fees 6.63, Bound Tree Medical-supplies 2935.89, City of Clark-water/sewer 48.00, Clark Co Courier-bids 24.91, Clark Co Treasurer-postage 98.00, Clark Community Oil-gas 338.63, Connecting Point- avg renewal-119.64, Dakota Electronics-batteries 191.00, Hyvee-supplies 176.97, Moritz Publishing-ledger sheets 37.90, Northwestern Energy-utilities 176.31, Prairie Lakes Healthcare-supplies 7.46, Premier Specialty Vehicles- WL Cot battery 749.00, Voyager Fleet Systems-fuel 98.15, SOC SERV FOR AGED: Inter-Lakes Comm Action-support comm service work/Nov 1319.42, EXTENSION: Connecting Point-avg renewal 79.76, National 4-H Council Supply-supplies 55.35, SD State 4-H Office-background check – 75.00, WEED: City of Clark-water/sewer 66.00, Clark Community Oil-oil-903.42, Clark Community Oil-tordon 426.75, Cook’s Wastepaper –garbage service 36.41, Hurkes Implement-supplies 160.34, Eric Mehlberg-registration fee 15.00, Northwestern Energy-utilities 109.73, Paul Orris- registration- 15.00, Oscar’s Machine Shop-supplies-61.36, Sturdevants Auto Parts-supplies 833.04, PLANNING & ZONING: Clark Co Courier-Maken’s 10.73, ROAD & BRIDGE: Ameripride Services-towels 81.16, Avera Queen of Peace-drug testing 74.87, Cardmember Service-supplies 49.09, City of Clark-water/sewer 48.00, Clark Co Farmers Elevator-fly spray/diesel 17151.80, Clark Community Oil-propane/diesel 4212.53, Connecting Point-avg renewal 119.64, Cook’s Wastepaper-garbage service 36.42, Diamond Mowers –parts 689.75, Diesel Machinery-Inc-parts 756.45, Farnam’s Genuine Parts-parts 748.00, Harry’s Septic clean pits at shop 205.00, Dennis Herman-meal 7.48, I-State Truck Center-parts 194.72, James Lewandowski-mileage 20.16, Loiseau Construction-road work 61,013.30, Lyle Signs-signs 52.00, Mack’s parts 292.67, Matheson Tri-Gas-welding supplies 453.90, Northern Con-Agg-pea rock 7703.55, Northwestern Energy-utilities 413.70, Oscar’s Machine Shop-parts 208.37, Pheasant Country Express-trucking/freight 1547.53, Productivity Plus-parts 633.85, RDO Trust-parts 1611.37, SDDOT-Finance Office-paint stripping 5603.38, Sturdevants –supplies 2429.27, Truenorth Steel-bridge decking 3984.00, Vander Haags-parts-4205.42, Terry Wellman-meal 7.48,, Wheelco Truck & Trailer-parts 210.25, 911 SERVICE FUND: Centurylink-October fees 191.66, CIVIL DEFENSE: Connecting Point-HP Probook 650/setup 1275.00, Day’s Inn Pierre- lodging 57.00, Voyager Fleet Systems-fuel 136.25, REGISTER OF DEEDS: Microfilm Imaging System-software/scanning monthly rent 135.00. TOTAL: 142,917.06.
PAYROLL: ELECTION: 30.00, AUDITOR: 4584.96, TREASURER: 4165.44, STATES ATTORNEY: 3542.66, COURTHOUSE: 2484.09, DIRECTOR OF EQUALIZATION: 3434.28, REGISTER OF DEEDS: 2415.88, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6132.06, POOR: 8.93 NURSE: 1593.09, AMBULANCE: 6889.15, EXTENSION: 1249.76, WEED: 548.04, ROAD & BRIDGE: 37,915.28, EMERGENCY MANAGEMENT: 1145.87. TOTAL: 76,475.89.
REPORTS: Motion by Wicks, second by Loomis to approve the following reports. All voting aye. Motion carried.
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AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 939,190.60 Money Market…..…………………………………… .… 3.375,210.94 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 375,022.29 TOTAL:………………………………………………… 5,489,423.83 These funds include all funds administered by the county including: General Fund 2,356,941.25, Road & Bridge: 743,260.32, 911 Service Fund: 100,202.70, E/D: 10,018.15, Domestic Abuse: 543.00, 24/7: 11,230.16, ROD Mod/Pres: 12,448.49, Clark County TIF 13,177.04, Trust & Agency Funds 2,241,602.72, which are funds returned to schools, towns, townships and special districts. TOTAL: 5,489,423.83.
ROD Fees: Recording fees: 1975.00, Transfer fees: 1561.00, Births: 25.00, Deaths: 45.00, Marriages: 45.00, Copy money: 59.75, Misc 159.00. TOTAL: 3869.75.
Ambulance: 10,424.45, Sheriff: Mileage 87.86, Civil fees $175.00, Pistol permits $24.00.
ADJOURN: Motion by Bjerke, second by Hass to adjourn at 11:20 a.m. until next regular meeting Tuesday, December 1, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS November 3, 2015 Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on November 3, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Bjerke, second by Wicks, to approve the minutes of the regular meeting of October 20, 2015. All voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board to discuss road conditions and road work being done.
HIGHWAY: Motion by Loomis, second by Hass to approve purchase of a Cimline Magma 230 Crack and Joint Sealing Machine from the Minnesota DOT state bid. Purchase price is $50802.00. Equipment will be ordered this year and delivered in 2016. All voting aye. Motion carried.
FUEL QUOTES: The following monthly fuel quotes were presented to the board for November 2015. Diesel #2 -. Clark County Farmers Elevator, Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops. $1.83. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops $1.77.5. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $195.9. The County accepted the low bid and all bids are on file in the Auditor's office.
NATURES DELI: SA Fjelland met with the commissioners to update them on the progress of the cleanup at Nature’s Deli. He informed them that the owner of the facility is working to complete the process as quickly as possible. Also present: Sheriff McGraw, DOE Reidburn, Troy Grensberg, and HS Eggleston.
BOA: Motion by Hass, second by Loomis to move into Board of Adjustment. All voting aye. Motion carried.
SET HEARING: Motion by Loomis, second by Wicks to set hearing for Conditional Use 9-15 which will allow applicant Justin Bowers to use W 270 of Hoppers out lot in SW ¼ 1-116-58 to operate a used car dealership. Hearing set for 9:00 a.m. Tuesday, November 17, 2015. All voting aye. Motion carried.
ADJOURN: Motion by Loomis, second by Hass to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
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AMBULANCE: Rob Koistinen, new hire, as paramedic for the Clark County Ambulance introduced himself to the board.
AMBULANCE: Motion by Wicks, second by Loomis to set ambulance fee schedule. Fees are being added to set for advanced life HCPCS procedure codes that will be required to bill paramedic services. A0425 – ground mileage/per mile $13.00, A0426 Ambulance Service, advanced life support non-emergency transport, level 1 $600.00, A0427 Ambulance services, advanced life support, emergency transport level 1-Emergency $650.00, A0428 Ambulance service, basic life support-non emergency transport $500.00, A0429 Ambulance Service-basic life support –emergency transport-$550.00, A0433-Advanced life support, level 2 -$1000.00.
All voting aye. Motion carried.
SURPLUS ANALYSIS: According to SDCL 7-12-18-1, the total unreserved undesignated fund balance of the General Fund for Clark County as of September 30, 2015 is 1,249,961.52 which is 48% of the 2016 budget.
WELFARE: WD Tarbox presented notifications of hospitalization.
BOA: Motion by Hass, second by Loomis to move into Board of Adjustment. All voting aye. Motion carried.
HEARING: At 9:30 the time specified hearing was held for Variance 13-15 for Makens Farms. .
No one appeared. Motion by Hass, second by Bjerke to approve Variance
ADJOURN: Motion by Bjerke, second by Loomis to move out of Board of Adjustment and return to Board of Commissioners. All voting aye. Motion carried.
LIQUOR LICENSE: Motion by Loomis, second by Bjerke to approve liquor license for Crocker Bar & Grill, in Crocker, SD for calendar year 2016. Establishment owner Melissa Lehna. All voting aye: Motion carried.
LIQUOR LICENSE: Motion by Wicks, second by Loomis to approve liquor license for Oaktree Lodge, Clark SD for calendar year 2016. Leonard Makens owner. All voting aye. Motion carried.
HOLIDAY SCHEDULE: Courthouse will be closed Friday, November 27, the day following Thanksgiving and on December 24, 2015 will close at noon as the Governor has declared those hours as administrative leave. As it states in the policy handbook, if the governor declares administrative leave the county will follow the same schedule.
CLAIMS: Motion by Bjerke, second by Loomis, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Codington County Treasurer-registration fee 33.00, AUDITOR: AT&T Mobility-service 24.97, ITC-service 37.92, SDACO – 2016 annual dues-261.13, TREASURER: ITC-service 38.14, SDACO-2016 annual dues-261.12, STATES ATTORNEY: State Bar of SD – Dakota Disc-
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subscription 500.00, COURT: Child’s Voice Route-expert witness testimony 530.25, Mickelson Law office- Court apt atty-462.18, Wiles & Rylance-crt apt atty-1237.48, PUBLIC BUILDINGS: Atco International-supplies 240.00, Culligan-water 45.50, Dekker Hardware-supplies 11.96, ITC-service 78.47, Star Laundry-& Dry Cleaners -rugs 36.58, DIRECTOR OF EQUALIZATION: Dekker Hardware-cable 14.99, ITC-service 80.76, Office Peeps-screen 346.71, REGISTER OF DEEDS: A&B Business- copy machine rent 130.16, Codington Co Treasurer-registration fee 11.00, ITC-service/fax 118.42, Office Peeps-index tab-3.75, SDACO-2016 Annual dues-261.12, VETERAN OFFICE: Dataspec-state solution fee 399.00, ITC-service-34.36, SHERIFF: Dekker Hardware-phone cord 8.99, ITC-service 241.01, Ultramax-Ammunition-223 cal ammunition 312.00, Verizon Wireless-monthly fees 228.11, AIRPORT: Clark Rural Water System-water-35.00, AMBULANCE: A-Ox Welding –oxygen 66.74, AT&T Mobility-service 74.91, Dekker Hardware-supplies 74.28, Pam Grensberg-mileage 46.20, ITC-service 198.26, Office Peeps-tape 16.93, Premier Specialty Vehicle-battery pack 749.00, Bob Syring-gas/ambulance 67.80, MENTAL & HANDICAPPED: SD Dept of Rev- pt care 60.00, EXTENSION: ITC-service 81.06, Star Laundry-rugs 21.20, US Postmaster-stamps 296.00, WEED: Dekker Hardware-supplies 141.12, ITC-service 103.83, Titan Machinery-gauge 89.84, US Postmaster-stamps 98.00, Westside Implement-bolt/lock nut 2.60, ROAD & BRIDGE: AT&T Mobility-service 59.08, Best Western Ramkota hotel-lodging 171.98, Larry Brannan-mileage 9.24, Butler Machinery-parts 2240.76, Clark Co Treasurer-plates./registration 14.00, Dekker Hardware-supplies 262.28, Diamond Mowers-parts 344.64, Diesel Machinery parts 219.00, Glacial Lakes Radiator-parts 800.00, I-State Truck Center-parts 399.57, ITC-service 118.93, Don Knudsen-mileage 15.12, James Lewandowski-mileage 20.16, Light & Siren-parts 1527.26, Northern Con-Agg LLP-pea rock-6739.21, Northern Safety Co-safety vests 137.83, Northwestern Energy-utilities 51.22, Pheasantland Industries-clothing 228.61, Sioux Rural Water System-Vienna shop water-29.00, WW Tire Service-tire repair-20.00, Westside Imp-parts 2875.07, CIVIL DEFENSE: AT&T Mobility-service 99.40. TOTAL: 24,594.21.
PAYROLL: COMMISSIONERS: 5547.37, AUDITOR: 3251.66, TREASURER: 3101.23, STATES ATTORNEY: 2472.04, COURTHOUSE: 1676.59, DIRECTOR OF EQUALIZATION: 3561.28, REGISTER OF DEEDS: 2614.35, VETERAN OFFICER: 336.41, SHERIFF: 4514.91, POOR: 453.57, NURSE: 1727.72, AMBULANCE: 7327.08, EXTENSION: 739.56, WEED: 2602.04, PLANNING & ZONING: 397.78, ROAD & BRIDGE: 31007.81, EMERGENCY & DISASTER: 877.01. TOTAL: 72,208.41.
ADJOURN: Motion by Wicks, second by Loomis, to adjourn at 10:10 a.m. until next regular meeting Tuesday, November 17, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST:
(SEAL)
_________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS
October 20, 2015
The Clark County Commissioners met in regular session on October 20, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Bjerke to approve the minutes from the regular meeting of October 6, 2015. All members voting aye. Motion carried.
HIGHWAY: Kipp Obermeier did not attend.
HIGHWAY: HS Eggleston informed the board of road conditions and road work being done.
He also presented information about the requirements for the bridge improvement grant, the deadline for applying is January of 2016. He informed the board that there are three bridges that are already in the STP program and are set to be repaired over the next three years.
UPDATE: Jeremy Wellnitz met with the board to update on the status of cleanup at Nature’s Deli and the timeline for the project. No action taken.
WEED: Weed Supervisor Mehlberg met with the board to report on the weed department. He informed the board of spraying that was accomplished this season and chemical that is being ordered for next year.
FIRST DISTRICT: Todd Kays from First District met with the board to explain the software that they have available for the Director of Equalization office. Motion by Wicks, second by Loomis to allow Chairman to sign contracts with First District that will provide development and maintenance of GIS Website and data maintenance software and support to DOE staff. Cost is $5000 per year for the GIS website and support and $2000 for the Data Maintenance software. All voting aye. Motion carried.
BUDGET HEARING: At 9:30 a.m. the time specified, budget hearing was held. No one appeared. Motion by Hass, second by Wicks to add $143,000 to the airport budget to line 101-331-433.10 to cover the unanticipated expenditures of the snow removal building. All voting aye. Motion carried.
PLAT: Motion by Loomis, second by Bjerke to approve Plat for Prairie Hill Cemetery. All voting aye. Motion carried.
RESOLUTION 25-15
BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the plat entitled: “Block G Prairie Hill Cemetery Located in the Northwest Quarter of Section 26, Township 119 North, Range 57 West of the 5th P.M., Clark County, South Dakota” which has been submitted for examination pursuant to law, and it appearing that all taxes and special assessments have been paid and that such plat and the survey thereof have been made and executed according to law, the
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plat is hereby approved, and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.
Dated at Clark, South Dakota, this 20th day of October, 2015.
/s/ Richard Reints______________________
Chairman, Board of County Commissioners
Clark County, South Dakota
ATTEST /s/ Christine Tarbox____________________
County Auditor, Clark County, South Dakota
BOARD OF ADJUSTMENT: Motion by Loomis, second by Bjerke to move into Board of Adjustment. All voting aye. Motion carried.
SET HEARING: Motion by Loomis, second by Hass to set hearing for Variance 13-15 for Makens Oak Tree. This variance will allow the applicant to use SW ¼ 13-117-58 to place a grain bin closer than setback. Hearing set for Tuesday, November 3, 2015 at 9:30 a.m. All voting aye. Motion carried.
ADJOURN: Motion by Hass, second by Bjerke to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
AMBULANCE: AA Grensberg met with the board to discuss new hire. Motion by Loomis, second by Bjerke to approve employment of Bob Koistinen upon recommendation of AA Grensberg. Salary will be 32,400 per year for 30 – 12 hour shifts per month. Employee also qualifies for full benefits. His starting date will be November 1, 2015. All voting aye. Motion carried.
AMBULANCE: AA Grensberg updated the board on the number of runs for 2015 and also informed them that she has ordered new batteries for the Willow Lake life pak and that Clark rig needs a new modem and the data plan.
AMBULANCE: Motion by Loomis, second by Bjerke to declare a 1993 Ford Diesel 2 wheel drive ambulance as surplus and allow it to be sold by sealed bid. The ambulance can be viewed at JB’s Repair at 1212 1st Ave W, Clark SD 57225. Ad will be placed in the Clark County Courier. All voting aye. Motion carried.
EXECUTIVE SESSION: Motion by Loomis, second by Hass to enter into executive session at 10:17 a.m. for personnel issues. Chairman declared out at 10:47 a.m.
BURN BAN: No action taken.
CLAIMS: Motion by Loomis, second by Bjerke to approve claims and allow Auditor to issue payment for same: All voting aye. Motion carried. COMMISSIONER: National Assn of Counties -2016 membership dues 450.00, AUDITOR: Connecting Point-internal battery 91.25, Office Peeps-cartridge 287.10, TREASURER: Office Peeps-cartridge/cable 107.40, STATES ATTORNEY: West Payment Center-online library 744.50, PUBLIC BUILDINGS: Cardmember Service-refrigerator 156.88, City of Clark- water/sewer- 87.00, Northwestern Energy-utilities 960.79, DIRECTOR OF EQUALIZATION: Best Western Ramkota Hotel- lodging 425.00, Office Peeps-dual monitor arm 385.82, REGISTER OF DEEDS: Connecting Point-virus removal 237.50, SHERIFF: JB’s Repair-battery 212.70, Wex Bank-
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August fuel 26.47, PRISONER CARE: Codington Co Auditor-prisoner care 725.00, AIRPORT: Northwestern Energy-utilities 107.71, NURSE: Office Peeps – apt book 47.98, AMBULANCE: Boundtree Medical-supplies 188.46, City of Clark –water/sewer 48.00, Northwestern Energy-utilities – 171.99, Unemployment Ins Div-3rd qtr unemployment 110.02, MENTAL HEALTH: Human Service Agency- 4th qtr appropriations 3114.26, Avera St Luke’s Hosp-involuntary stay 1876.56, EXTENSION: Kim McGraw-lodging/meals 135.50, Toshiba Financial Services-copy machine rent 266.67, WEED: City of Clark –water/sewer 135.75, Unemployment Ins Division – 3trd qtr unemployment – 165.03, ROAD & BRIDGE: Ameripride Services-towels 73.49, Larry Brannan-mileage 18.48, Brian’s Glass and Door-windshield installation 515.00, Butler Machinery-trail king trailer 51,600.00, City of Clark water/sewer 43.50, City of Garden City-water 90.00, Clark Co Farmers Elevator-transport fuel 17,085.00, Diamond Mowers-PM 20 parts 351.48, Diesel Machinery-excavator repairs 9099.11, Finance Office- fin sys tran 1240.70, Glacial Lakes Radiator-repairs 1626.50, I-State Truck Center-parts 283.47, Don Knudsen-mileage 30.24, James Lewandowski-mileage 20.16, Northwestern Energy-utilities 936.07, Safety Benefits-registration safety mtg 150.00, Truenorth Steel-culverts/bridge supplies 4726.23, Unemployment Ins-3rd qtr unemployment 275.06, 911 SERVICE FUND: Centurylink Sept fees 191.66, City of Watertown-911 emergency surcharge 3132.52, CIVIL DEFENSE: Michael Gravning – meals 42.81. TOTAL: 102,796.82.
PAYROLL: AUDITOR: 4588.36, TREASURER: 4165.43, STATES ATTORNEY: 3612.61, COURTHOUSE: 2447.50, DIRECTOR OF EQUALIZATION: 3430.90, REGISTER OF DEEDS: 2481.27, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6113.80, NURSE: 1752.69, AMBULANCE: 5084.53, EXTENSION: 1071.24, WEED: 5566.99, ROAD & BRIDGE: 34505.91, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 76,306.69.
REPORTS: Motion by Hass, second by Wicks to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 30,321.64 Money Market…..…………………………………… .… 1,574,986.77 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 259,737.49 TOTAL:………………………………………………… 2,665,045.90 These funds include all funds administered by the county including: General Fund 2,049,961.52, Road & Bridge: 254,671.36, 911 Service Fund: 103,268.47, E/D: -7499.85, Domestic Abuse: 433.00, 24/7: 11,185.16, ROD Mod/Pres: 12,346.49, Clark County TIF 8103.15, Trust & Agency Funds 232,576.60, which are funds returned to schools, towns, townships and special districts. TOTAL: 2,665,045.90.
ROD Fees: Recording fees: 2035.00, Transfer fees: 489.50, Births: 45.00, Deaths: 80.00, Marriages: 45.00, Copy money: 54.25, Misc 248.00. TOTAL: 2996.75.
Ambulance: 14,503.61, Sheriff: Mileage 89.25, Civil fees $225.00, Pistol permits $12.00.
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ADJOURN: Motion by Wicks, second by Hass to adjourn at 11:20 a.m. until next regular meeting Tuesday, November 3, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS
October 6, 2015
Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00
a.m. on October 6, 2015, in the Commissioners’ meeting room of the Clark County Courthouse.
Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.
NURSE: Health Nurse Meier met with the commissioners with an update of activities and client base in
the Nurse office. She reported they have scheduled flu clinics and will be traveling to schools and
specific sites in the county to administer flu shots.
MINUTES: Motion by Bjerke, second by Wicks, to approve the minutes of the regular meeting of
September 22, 2015, and the special meeting of September 25, 2015. All voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board to discuss road conditions and road work being done.
NEW HIRE: HS Eggleston informed the board that he has hired Ronald Lutz for highway department.
He will start on October 8, 2015. Wage will be $14.50 for the six month probationary period, and then
pay will move to Grade 3 payscale.
FUEL QUOTES: The following monthly fuel quotes were presented to the board for October 2015.
Diesel #2 -. Clark County Farmers Elevator, Bradley, Garden City, Vienna, Willow Lake, Raymond and
Clark shops. $1.85.5. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake, Raymond and
Clark shops $1.80. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $2.01.9. The
County accepted the low bid and all bids are on file in the Auditor's office.
OPERATING TRANSFER: Motion by Hass, second by Bjerke to approve an operating transfer to the
highway budget in the amount of $500,000. All voting aye. Motion carried.
NATURES DELI: Discussion was held regarding address that is assigned to Nature’s Deli. No action
taken.
DOE: DOE Reidburn presented a contract between First District and Clark County. This contracts
outlines the fee and services that First District will provide to the Director office. The commissioners
requested that Todd Kays from First District come to the next meeting to explain the program and
demonstrate the software. That meeting was scheduled for October 20, 2015 at 8:45 at the
Commissioner Room in the Courthouse.
COURTHOUSE: Phil David with Otis Elevator met with the commissioners to explain the condition of
the elevator and process to update the present elevator. He estimated cost to update the elevator to meet
all ADA requirements to be between $160,000 to $200,000. No action taken.
CCR: Motion by Loomis, second by Bjerke to approve the Clark County Rider contract for calendar
year 2016 with an extension to 2017 with the conditions that have been presented. Chad Smidt was
present representing the Clark County Riders and signed on their behalf. All voting aye. Motion carried.
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AMBULANCE: Ambulance Administrator Grensberg met with the board to update them on employment offer, it was decided to offer additional salary and advertise again if necessary. She also discussed options for the ambulance that has been replaced.
BUDGET HEARING: Motion by Loomis, second by Bjerke to schedule a supplemental budget hearing October 20, 2015 at 9:30 a.m. to supplement the airport budget 101-331-433.10 in the amount of $143,000. All voting aye. Motion carried.
OPERATING TRANSFER: Motion by Hass, second by Loomis to approve operating transfer in the amount of $20,000 to the Emergency management fund. All voting aye. Motion carried.
COMBINING VOTER PRECINCTS: Auditor Tarbox presented the possibility of combining voter Precinct #5 and Precinct #6. Currently both precincts are located in the courthouse basement and in the same commissioner district. No action taken.
AMBULANCE: Motion by Wicks, second by Bjerke to allow nine ambulance claims totaling $9092.30 to be referred to the AAA Collection Agency. All voting aye. Motion carried.
CLAIMS: Motion by Wicks, second by Loomis, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Clark 4-H Leaders- return funds deposited in Co Fund – 83.40, Watertown Fire Dept-60% of run 1742.99, COMMISSIONERS: Clark Co Courier-proceedings 272.79, Days Inn Pierre- lodging 143.98, Voyager Fleet Systems- fuel 177.47, AUDITOR: Days Inn Pierre- lodging 71.99, Dept of Treasury –taxes 696.45, ITC-service 88.41, Office Peeps- paper 37.85, TREASURER: Days Inn Pierre-lodging 71.99, ITC-service 42.15, McLeods-tax notice/ & envelopes 269.45, Office Peeps-cartridge -72.36, STATES ATTORNEY: ITC-service 43.18, COURT: Bratland Law-court apt counsel 396.00, SD Dept of Rev-catastrophic legal expense 1431.81, Wiles & Rylance Law-court apt atty 2382.26, PUBLIC BUILDINGS: Cole Paper-supplies 138.27, Cook’s Wastepaper-garbage service 27.15, Culligan-water 68.25, Dekker Hardware-supplies 97.68, Heiman Fire Equip-fire extinguisher ins 109.00, ITC-service 36.69, Star Laundry- rugs 54.87, DIRECTOR OF EQUALIZATION: Clark Co Courier-flooded land 14.53, ITC-service 59.90, Moritz Publishing-zoning/bldg. permit 83.80, Office Peeps-dual monitor arm 385.82, Jarvis Reidburn-mileage/meals 299.20, REGISTER OF DEEDS: A&B Business –copy machine rent 130.16, AT&T Mobility-service 25.00, Days Inn Pierre-lodging 71.99, ITC-service 70.66, Office Peeps-envelopes-33.49, US Postmaster-stamps 123.40, VETERANS OFFICER: Clark Co Courier-ad 42.00, ITC-service 35.82, PREDATORY ANIMAL: SD Dept of Rev-animal damage control 2599.84, SHERIFF: Best Western Ramkota Hotel-lodging-171.00, Clark Community Oil-gas 623.26, Michael Gravning-seat belt extender-11.59, ITC-service 193.98, Public Safety Center-light sticks 124.62, Sturdevants Auto Parts-supplies 48.55, Verizon Wireless-monthly fees 228.11, WW Tire Service-flat repair 20.00, AIRPORT: Clark Rural Water-water 35.00, NURSE: Clark Co Courier-ad 99.75, SD Dept of Rev-4th qrt nurse assessment-1287.50, AMBULANCE: AT&T Mobility-service 75.00, Clark Comm Oil-fuel 337.18, Clark Community Pharmacy-freestyle test strips 85.00, Dekker Hardware-supplies 96.78, Heiman Fire Equipment-fire extinguisher inspection 21.00, ITC-service 198.71, Sturdevants Auto Parts-diagonal cutter 48.00, Voyager Fleet Systems-fuel 28.90, SOC SERV FOR AGED: Inter-Lakes Comm Action- com serv/October 1319.42, MENTAL & HANDICAPPED:
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SD Dept of Revenue-pt care 60.00, MENTAL ILLNESS BOARD: Fox & Youngberg PC-court apt council 164.82, EXTENSION OFFICE: ITC-service-88.40, Star Laundry-rugs 31.80, WEED: Cook’s Wastepaper-garbage service 36.41, Crop Production Services-pesticides 4201.50, Dekker Hardware-supplies 34.75, Hurkes Implement -supplies 315.58, ITC-service 101.92, Oscar’s Machine Shop-supplies 69.38, Sturdevants Auto Parts-supplies 345.53, VanDiest Supply Company-pesticides 4400.70, Westside Implement-supplies 91.94, PLANNING & ZONING: Clark Co Courier-CU/ variance-22.49, ROAD & BRIDGE: AT&T Mobility-service-59.11, Beld Tree Service-tree trimming 375.00, Larry Brannan –mileage-18.48, Randy Brownlee-gravel-24,873.75, Clark Co Courier-ads 59.78, Clark Co Farmers Elevator-gas nozzle 72.52, Clark Community Oil-oil-53.52, Clark Community Oil-diesel 18,788.87, Clark Engineering-culvert project 568.47, Clark Rural Water System-pit run 2043.00, Cook’s Wastepaper-garbage service 36.42, Dekker Hardware-supplies 210.07, Diamond Mowers-freight 10.54, Fastenal Company-parts 24.95, Glacial Lakes Radiator-repairs 826.50, I-State Truck Center-parts 480.40, ITC-service 118.72, Matt Kadinger-mileage 18.48, Carmen Kloster /Karen Ackerman-pit run 371.91, Don Knudsen-mileage 75.60, Kuecker Seed Farm-pit run 497.76, Loretta Larson trust-pit run 12,138.80, James Lewandowski-mileage 100.80, Matheson Tri-Gas-plasma cutter/welding supplies 2,895.00, Milbank Communications-radio installations 446.00, North American Truck & Trailer-parts 189.56, Northwestern Energy-utilities 33.75, Oscar’s Machine Shop-parts 170.27, Productivity Plus Account-parts 487.54, Public Opinion-help wanted ad 144.90, Sioux Rural Water System-water 29.00, Sturdevants Auto parts-parts-3376.44, True North Steel-bridge plank 1434.24, WW Tire Service-tire 70.00, Ted Warkenthien – pit run 5165.58, Wheelco-parts 585.95, 911 SERVICE FUND: City of Watertown-911 surcharge 3232.85, CIVIL DEFENSE: AT&T Mobility –service 99.46, Cutting Edge-privacy tint/EM Ford expedition 225.00, SD Federal Property- supplies 23.25, Voyager Fleet Systems-fuel 65.94, REGISTER OF DEEDS: Microfilm Imaging Systems-real estate tracker software and scan monthly fee 135.00, CIVIL DEFENSE: Chief Supply Corp-LEPC supplies 1093.91, M&P RELIEF FLOW THRU: SDACC- $2.00 fee/ ROD modernization 162.00. TOTAL: 109,439.71.
PAYROLL: COMMISSIONERS: 5547.37, AUDITOR: 3251.67, TREASURER: 3101.24, STATES ATTORNEY: 2472.06, COURTHOUSE: 1639.98, DIRECTOR OF EQUALIZATION: 3561.28, REGISTER OF DEEDS: 2614.38, VETERAN OFFICER: 336.41, SHERIFF: 4534.50, POOR: 453.57, NURSE: 1823.93, AMBULANCE: 6443.93, EXTENSION: 633.41, WEED: 4303.66, PLANNING & ZONING: 397.77, ROAD & BRIDGE: 31504.56, EMERGENCY & DISASTER: 876.48. TOTAL: 73,496.20.
ADJOURN: Motion by Loomis, second by Wicks, to adjourn at 11:40 a.m. until next regular meeting Tuesday, October 20, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST:
(SEAL)
_________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

 

CLARK COUNTY COMMISSIONERS
September 25, 2015
The Clark County Commissioners met in special session on September 25, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 1:00 p.m. with the following Commissioners present: Bjerke, and Loomis. Also present Auditor Tarbox.
EXECUTIVE SESSION: Motion by Loomis, second by Bjerke to enter into executive session at 1:02 p.m.to discuss contractual matters. All voting aye. Motion carried. Chairman declared out of executive session at 1:09 p.m. Motion by Bjerke, second by Loomis to appeal the 2015, due 2016, Centrally Assessed Property Tax assessment relating to Transcanada’s Keystone Pipeline, Clark County holdings and to retain Meierhenry Sargent LLP to handle the appeal. All members present voting aye. Motion carried.
ADJOURN: Motion by Loomis, second by Reints to adjourn at 1:20 p.m. All voting aye. Motion carried.
ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS
September 22, 2015
The Clark County Commissioners met in regular session on September 22, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Loomis, second by Bjerke to approve the minutes from the regular meeting of September 1, 2015 meeting. All members voting aye. Motion carried.
HIGHWAY: HS Eggleston informed the board of road conditions and road work being done. He informed the board about damage to the excavator electronics due to a possible lightning strike. The damage has been reported to the insurance company. He also discussed County Road #38, work will begin early October to grind and lay back that road.
HIGHWAY: Motion by Wicks, second by Loomis to accept the bid of Brown County for the grinding of County Road 38. The work will be done by Loiseau Construction bid price is $.60 per square yard. All voting aye. Motion carried.
HIGHWAY: Motion by Bjerke, second by Hass to accept the Faulk County bid for the lay back on County Road #38. This work will be done by Loiseau Construction, bid price is $.40 per square yard. All voting aye. Motion carried.
HIGHWAY: HS Eggleston presented one bid for the 1995 Ford Pickup. Motion by Bjerke, second by Hass to accept the bid of $222.00 from Ken Lusk for the 1995 Ford Pickup. All voting aye. Motion carried.
HIGHWAY: HS Eggleston presented one bid for the 2002 Peterbilt Semi. Motion by Wicks, second by Loomis to accept the bid of $3501.00 from Dawson Truck Parts for the 2002 Peterbilt Semi that does not run and has a salvage title. All voting aye. Motion carried.
HIGHWAY: Motion by Loomis, second by Bjerke to allow HS Eggleston to purchase a new plasma cutter from Linweld, cost is $2148.89. All voting aye. Motion carried.
NATURES DELI: Jeremy Wellnitz, representing the City of Clark met with the board to inform them that the city has been receiving complaints about the odor at the Nature’s Deli plant. Also present SA Fjelland, HS Eggleston, DOE Reidburn and Sheriff McGraw. Police Chief Wellnitz informed the board that he has been in contact with owner of the facility but is not getting favorable results. He is asking that the County and City work together to resolve the situation. After further discussion it was decided that SA Fjelland will send a certified letter to the owner of the property asking for their cooperation in the cleanup effort.
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TRANSPORT FUEL BIDS: The board reviewed bid for transport load of Diesel fuel #2. Clark Co Farmers Elevator – no bid. Clark Community Oil- 1.77. The county accepted the low bid and all bids are on file in the Auditor’s office.
BOARD OF ADJUSTMENT: Motion by Bjerke, second by Hass to move into Board of Adjustment. All voting aye. Motion carried.
SET HEARING: At 9:00 a.m. the time specified hearing was held for Variance 12-13. Also present: Nate Knobloch, Jerry Wulf, Isarael Crut, Terry Schlagel, Sonny Nickeson, Anthony Ekren, and Chris Roebke. Motion by Bjerke, second by Loomis to approve Variance 12-13 for Clark Feeders. This Variance will allow applicant to use NE ¼NE ¼ of SE ¼ of 3-115-59 to expand the CAFO operation closer than residential setback. Voting aye Loomis, Wicks, Hass, Bjerke and Reints. Voting nay: None. Motion carried.
SET HEARING: At 9:10 a.m. the time specified hearing was held for Conditional Use 4-15 for Clark Feeders. Also present: Nate Knobloch, Jerry Wulf, Isarael Crut, Terry Schlagel, Sonny Nickeson, Anthony Ekren, and Chris Roebke. Motion by Bjerke, second by Loomis to approve Conditional Use 4-15 for Clark Feeders. This CU will allow the applicant to use NE ¼ NE ¼ of SE ¼ of 3-115-59 to raise the CAFO operation from 6900 to 10,000 head. Voting aye. Bjerke, Hass, Wicks, Loomis and Reints. Voting nay: None. Motion carried.
ADJOURN: Motion by Hass, second by Bjerke to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
AMBULANCE: AA Grensberg met with the board to discuss new hire. Motion by Loomis, second by Wicks to allow Grensberg to offer employment to recommended individual with salary of $27,000 for 30 -12 hour shifts per month. All voting aye. Motion carried.
AMBULANCE: Motion by Hass, second by Bjerke to add Nathan Nickeson as an EVOC driver for the Clark Ambulance squad. All voting aye. Motion carried.
AMBULANCE: Motion by Wicks, second by Loomis to add Ryan Burke as EVOC drive for Willow Lake Ambulance squad. All voting aye. Motion carried.
AMBULANCE: AA Grensberg also updated the board on the new ambulance, reported the number of runs for the year and discussed the grant money that will be coming to cover the cost of the ambulance. She also discussed personnel issue and criteria for extended leave of absence.
SHERIFF: Angie Mesenberg and Emily Halvorson from the Beacon Center in Watertown met with the board to introduce them to the “Start by believing public awareness campaign”. Motion by Hass, second by Wicks to approve Resolution 23-15. All voting aye. Motion carried
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PROCLAMATION
“Start by Believing”
Public Awareness Campaign
RESOLUTION 23-15
Whereas, Clark County shares a critical concern for victims of sexual violence and a desire to support their needs for justice and healing; and
Whereas, research estimates that as many as 1 in 5 women and 1 in 71 men are the victim of sexual assault in their lifetimes (center for Disease Control, 2012 Summary Report), yet most will not report the crime to law enforcement (U.S. Department of Justice, Victimization Not Reported to the Police, 2006-2010); and
Whereas, research documents that victims are most likely to disclose their sexual assault to a friend or family member, and when these loved ones respond with doubt, shame or blame, victims suffer additional negative effects on their physical and psychological well-being (Rape Abuse & Incest National Network); and
Whereas, the “Start by Believing” public awareness campaign (a program of End Violence Against Women International) is designed to improve the responses of friends, family members, and community professionals, so they can help victims to access supportive resources and engage the criminal justice system;
Now, Therefore I, Rob McGraw, sheriff on behalf of Clark County, hereby proclaim, in concert with the Clark County Sheriff’s Office and the Beacon Center, our shared support of the “Start by Believing” public awareness campaign.
Date this 23rd day of September, 2015.
ATTEST SEAL /s/ Christine Tarbox_____________ /s/ Richard Reints___________ Christine Tarbox Richard Reints
Clark County Auditor Chairman Board of
County Commissioners
EMERGENCY MANAGEMENT: Motion by Loomis, second by Hass to approve and allow Chairman to sign the SLA agreement for fourth quarter as presented by EM Gravning. All voting aye. Motion carried.
EMERGENCY MANAGEMENT: Motion by Wicks, second by Loomis to allow Chairman to sign the 2016 State and Local agreement terms and conditions, the 2016 State and Local agreement work plan and the 2016 Emergency Management Performance Grant Sub award agreement. All voting aye. Motion carried.
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EMERGENCY MANAGEMENT: Motion by Hass, second by Bjerke to allow EM Gravning to purchase a laptop to replace current outdated machine for the EM Department. Cost will be approximately $1500.--. All voting aye. Motion carried.
NEW HIRE: Motion by Wicks, second by Bjerke to approve new hire, Josie Michalski, for 4-H- weed secretary effective August 31, 2015 as per 4-H Advisor McGraw’s recommendation. All voting aye. Motion carried.
EXECUTIVE SESSION: Motion by Bjerke, second by Wicks to enter into executive session at 11:51 a.m. for contract discussion. Also present SA Fjelland. Chairman declared out at 12:00 noon.
WELFARE: WD Tarbox presented notifications of hospitalization.
CLAIMS: Motion by Loomis, second by Wicks to approve claims and allow Auditor to issue payment for same: GENERAL: Watertown Fire Dept-60% of run 489.49, COMMISSIONER: AB Lock and Key-unlock van 42.40, Best Western Ramkota Hotel-lodging 371.96, SD Counties-registration 825.00, Voyager Fleet Systems- fuel 79.79, AUDITOR: Office Peeps- postcards 56.03, SD Counties-registration 165.00, TREASURER: Office Peeps- chair/ink cartridges-404.65, SD Counties-registration 165.00, STATES ATTORNEY: NDAA Ins Services: insurance-1363.00, SD Dept of Revenue-blood draw 35.00, Sheriff-services 36.00, West Payment Center-online library 744.50, PUBLIC BUILDINGS: City of Clark-water/sewer 87.00, Clark Community Oil-gas 44.67, Cook’s Wastepaper-garbage service 27.15, Dekker Hardware-socket/tube 68.49, JCL Solutions-Janitors Closet-NABC 62.61, Ken’s Fairway-paper towels 8.99, Northwestern Energy- utilities 1119.41, Star Laundry- rugs 36.58, DIRECTOR OF EQUALIZATION: Connecting Point-writing program/export soil 100.00, Office Peeps-appt book/desk calendar 239.05, Jarvis Reidburn-mileage 59.22, REGISTER OF DEEDS: A&B Business – copy machine rent 130.16, SD Counties-registration-165.00, VETERAN OFFICER: Best Western Ramkota Hotel-lodging 216.00, SHERIFF: Clark Community Oil-fuel 807.50, Mack’s –oil change 96.40, Office Peeps-paper 37.85, Wex Bank-august fuel 54.93, PRISONER CARE: Codington CO Auditor-prisoner care 2850.00, AIRPORT: Clark Rural Water-water 30.00, Helms & Associates-airport SRE bldg. 3072.18, Northwestern Energy-utilities 102.86, AMBULANCE: Bound Tree Medical LLC-supplies 97.79, Jerry Bowers –reimburse for cost of laptop repair 34.45, City of Clark-water/sewer 43.50, Clark Co Treas-title/license/new ambulance 14.00, Clark Community Oil-fuel 107.64, Dekker Hardware-supplies 12.47, Detco-pump spray disinfectant 119.65, Pam Grensberg-copy-fax-scan machine 30.00, Northwestern Energy- utilities 147.24, Office Peeps-ribbon 45.83, Physio Control-annual maintenance agreement 330.00, Prairie Lakes Healthcare- IV Supplies 21.96, Voyager Fleet Systems-fuel 69.41, Watertown Public Opinion-help wanted ad 32.48, SOC SERV FOR AGED: Inter-Lakes Comm Action-comm serv/ Sept 1319.42, MENTAL ILLNESS BOARD: Dean Schaefer Court Reporting—court reporter services 60.00, Lew & Clark BHS-BMI Intake 160.00, Lincoln Co Treasurer-mental illness expenses 34.35, SD Dept of Revenue-involuntary services 600.00, Yankton Co Treasurer-mental illness hearing 158.75, EXTENSION: Cole Papers- towels 38.22, Dekker Hardware-supplies 5.00, IGrow-supplies 48.00, Office Peeps-paper 26.84, Star Laundry & Dry Cleaners-rugs 21.20, Toshiba Financial Services-machine rent 205.75, WEED: 212 Truck and Trailer Repair-labor/supplies 168.75, Cardmember Service-cell phone boost 216.66, City of Clark-water/sewer 183.00, Clark Community Oil-fuel 1438.83, Cook’s wastepaper-garbage service-36.41, Dekker Hardware-supplies 245.58, Harry’s Septic-cleaned sink sewer line/shop 137.80, Oscar’s Machine Shop-2 ft flat 13.05, Sturdevants Auto Parts-236.32, VanDiest Supply Company-pesticides 2066.80, ROAD & BRIDGE: Ameripride Services-towels 76.52, Avera Queen of Peace-drug testing 1.60, Bierschbach Equipment –
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road patch 1706.00, Brian’s Glass and Door-back window 245.00, Cardmember service-gas 52.64, City of Clark –water/sewer-128.75, Clark Co Farmers Elevator-grease/oil 3375.06, Clark Co Treasurer-license plates 28.00, Clark Community Oil-diesel 5135.75, Cook’s Wastepaper-garbage service 36.42, Dekker Hardware-supplies 289.12, Detco-shop supplies 631.28, Diamond Mowers-parts-172.47, Fastenal Company-parts 94.34, I-State Truck Cente-0parts 203.60, Matt Kadinger-mileage 18.48, Don Knudsen-mileage 30.24, Douglas Loomis-mileage 25.20, Lyle Signs-signs-789.00, Mac’s Inc-parts 120.42, Matheson Tri-Gas-welding supplies 25.73, MSHA-Mine Safety & Health-citation 100.00, Northern Con- Agg LLP-pea rock 2525.13, Northwestern Energy-utilities 720.42, Oscar’s Machine Shop-shop supplies 86.63, Productivity Plus Acct-parts 446.75, SDPAA-Ins trailer 76.00, SDSU SDLTAP-registration/conference 85.00, Sturdevants Auto parts-parts/supplies 2512.95, Wheelco Truck & Trailer-parts 850.50, 911 SERVICE FUND: Century Link- august fees 191.66, Milbank Communications-labor/fix test paging system 90.00, CIVIL DEFENSE: Michael Gravning-meals 59.46, Ramada Mitchell-lodging 322.50, Gail Smith-meals 57.90, Voyager Fleet Systems-fuel 42.94, REGISTER OF DEEDS: Microfilm Imaging Systems/ software/scanner rent 3426.07, EXCISE TAX: SD Dept of Revenue-excise tax-54.34. TOTAL: 47554.89.
PAYROLL: AUDITOR: 4588.35, TREASURER: 4165.42, STATES ATTORNEY: 3542.64, COURTHOUSE: 2447.49, DIRECTOR OF EQUALIZATION: 3430.88, REGISTER OF DEEDS: 2721.05, VETERAN SERVICE OFFICE: 336.41, SHERIFF: 6113.79, NURSE: 1752.68, AMBULANCE: 5315.11, EXTENSION: 1423.32, WEED: 5269.39, ROAD & BRIDGE: 33,157.43, EMERGENCY MANAGEMENT: 1149.07. TOTAL: 75413.03.
REPORTS: Motion by Hass, second by Bjerke to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 22,128.23 Money Market…..…………………………………… .… 1,799,788.80 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 54,444.07 TOTAL:………………………………………………… 2,676,361.10 These funds include all funds administered by the county including: General Fund 1,955,970.23, Road & Bridge: 458,994.23, 911 Service Fund: 100,141.60, E/D: -11,444.87, Domestic Abuse: 348.00, 24/7: 11,185.16, ROD Mod/Pres: 15,529.56, Clark County TIF 8103.15, Trust & Agency Funds 137,534.04, which are funds returned to schools, towns, townships and special districts. TOTAL: 2,676,361.10.
ROD Fees: Recording fees: 2230.00, Transfer fees: 1971.50, Births: 50.00, Deaths: 85.00, Marriages: 105.00, Copy money: 77.50, Misc 188.00. TOTAL: 4707.00.
Ambulance: 9634.96, Sheriff: Mileage 70.61, Civil fees $345.00, Pistol permits $30.00.
BUDGET: Motion by Wicks, second by Bjerke to approve the final budget with changes as listed. Highway fund: 25% to cities, $8706, 201-0-276.01 cash applied change to $270,300, Less 5% in highway budget $161,594, County General Fund: taxes payable 101-0-311 – change to $2,647,349, and
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cash applied general fund 101-0-276.01-149,807. The levy for Clark County for 2016 will be 2.791. All voting aye. Motion carried.
RESOLUTION 24-15
ADOPTION OF ANNUAL BUDGET FOR Clark County, South Dakota.
Whereas, (7-21-5 thru 13), SDCL, provides that the Board of County Commissioners shall each year prepare a Provisional Budget of all contemplated expenditures and revenues of the County and all its institutions and agencies for such fiscal year and,
Whereas, the Board of County Commissioners did prepare a Provisional Budget and cause same to be published by law, and Whereas, due and legal notice has been given to the meeting of the Board of County Commissioners for the consideration of such Provisional Budget and all changes, elimination’s and additions have been made there to.
NOW THEREFORE BE IT RESOLVED, That such provisional budget as amended and all its purposes, schedules, appropriations, amounts, estimates and all matters therein set forth, SHALL BE APPROVED AND ADOPTED AS THE ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES FOR Clark County, South Dakota and all its institutions and agencies for calendar year beginning January 1, 2016 and ending December 31, 2016 and the same is hereby approved and adopted by the Board of County Commissioners of Clark County, South Dakota, this 22nd day of September, 2015. The Annual Budget so adopted is available for public inspection during normal business hours at the office of the county auditor, Clark County, South Dakota. The accompanying taxes are levied by Clark County for the year January 1, 2016 through December 31, 2016.
Board of County Commissioners of Clark County, South Dakota
/s/ Richard Reints, Chairman
/s/ Robert Bjerke, Commissioner
/s/ Francis Hass, Commissioner
/s/ Violet Wicks, Commissioner
/s/ Douglas Loomis, Commissioner
ATTEST: /s/ Christine Tarbox, Clark County Auditor
ADJOURN: Motion by Loomis, second by Wicks to adjourn at 12:14 p.m. until next regular meeting Tuesday, October 6, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS
August 18, 2015
The Clark County Commissioners met in regular session on August 18, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Bjerke to approve the minutes from the regular meeting of August 4, 2015 meeting. All members voting aye. Motion carried.
HIGHWAY: HS Eggleston explained the point system and changes for the bridge funding. He also informed the board of road conditions and road work being done. He also informed the board that work is scheduled to resume on County Road #22 about August 26, 2015. He told the board that he has had multiple calls and questions about the signs that are being placed within Clark County and updated the board on the progress of sign placement.
4-H: 4-H Advisor McGraw met with the board to report that Josie Michalski has been hired as the 4-H secretary. She will be available to start on August 31, 2015. EXTENSION: Motion by Wicks, second by Loomis to set salary for Josie Michalski for the six month probation period at $13.27. After six month probation period her wage will increase to the current deputy wage. All voting aye. Motion carried.
CCR CONTRACT: Chad Smidt, representing the Clark County Riders, met with the board to discuss the contract for 2016-2017. The club requested a clause be put in that guaranteed them the fourth weekend in June. The board agreed with the addition to the contract. The request will be added to the contract and when complete will be forwarded to the club members for their approval.
PLAT: Motion by Bjerke, second by Loomis to approve plat of Northwestern Energy, Clark Junction substation second addition, Resolution 21-15. All voting aye. Motion carried.
RESOLUTION 21-15
It was moved by Bjerke, seconded by Loomis, motion carried that the plat of “NWE CLARK JCT. SUBSTATION SECOND ADDITION” a part of the SE ¼ of the SE ¼ of Section 36, Township 117 North, Range 58 West of the 5th Principal Meridian, Clark County, South Dakota, as described above and drawn hereon be approved and accepted and the Auditor hereby is instructed to endorse on such plat a copy of this resolution and to certify the same.
I, Christine Tarbox, County Auditor of Clark County, South Dakota, do hereby certify that the within and foregoing is a true and correct copy of the resolution adopted by the County Commission of Clark County, South Dakota at its meeting on August 18, A.D., 2015.
Dated at Clark, South Dakota, this 18th day of August, 2015.
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/s/ Richard Reints________________________
Chairman, Board of County Commissioners
Clark County, South Dakota
ATTEST:
/s/ Christine Tarbox________________
County Auditor, Clark County, South Dakota
BOARD OF ADJUSTMENT: Motion by Bjerke, second by Loomis to move into Board of Adjustment. All voting aye. Motion carried.
VARIANCE 10-15: At 9:00 a.m. the time specified, hearing was held for Variance 10-15. Doug Seefeldt and Darrell Seefeldt appeared. Motion by Loomis, second by Hass to approve the Variance which will allow the applicant to use W ½ SW ¼ 30-116-56 to place a garage that is closer to the right of way than zoning permits. All voting aye. Motion carried.
SET HEARING: Motion by Loomis, second by Bjerke to set hearing for Conditional Use 7-15. This request, if approved, will allow applicant, Silver Lake Colony to use S ¼ of 19-115-57 to mine for gravel. Hearing set for 9:15 a.m. September 1, 2015. All voting aye. Motion carried.
SET HEARING: Motion by Wicks, second by Hass to set hearing for Conditional Use 3-15. This request, if approved, will allow applicant Northwestern Energy to use W 400’ of the N 400’ of the S433’ of the E 433’ of SE ¼ of the SE ¼ Section 36-117-58 to build a substation. Hearing set for September 1, 2015 at 9:05 a.m. All voting aye. Motion carried.
SET HEARING: Motion by Loomis, second by Bjerke to set hearing for Variance 11-15. This request, if approved will allow applicant Northwestern Energy to use W 400’ of the N 400’ of the S433’ of the E 433’ of SE ¼ of the SE ¼ Section 36-117-58 to place a substation with a chain link fence closer to the road than zoning permits. Hearing set for 9:05 a.m., September 1, 2015. All voting aye. Motion carried.
ADJOURN: Motion by Bjerke, second by Loomis to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
REQUEST: Motion by Loomis, second by Bjerke to allow DOE Reidburn to release county parcel data to Northern Natural gas to do a pipeline safety study. All voting aye. Motion carried.
HEARING: At 9:30 a.m. the time specified, hearing was held for Black Claw Bait Shop, Marty Beving applicant. No one appeared. Motion by Loomis, second by Hass to approve the on-off sale malt beverage license. All voting aye. Motion carried.
ROAD BORING: States Attorney Fjelland presented forms for application process for boring under Clark County roads for tiling purposes. Also present Scott Campbell. Other issues discussed were fee schedule and establishing a person to administer the process. The application was reviewed and recommendations for changes discussed. The final draft will be presented at the September 1, 2015 meeting.
JAIL CONTRACT: Motion by Wicks, second by Loomis to approve and allow Chairman to sign contract for jail confinement with Roberts County. All voting aye. Motion carried.
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SET HEARING: Motion by Bjerke, second by Wicks, to schedule hearing for the Provisional budget at 10:00 a.m. on September 1, 2015 at the Commissioners Room in the Courthouse. All voting aye. Motion carried.
WAGE: Motion by Hass, second by Wicks to allow the auditor to apply a 2% increase for the 2016 salary of all eligible department heads, deputies, clerks, highway department employees, and seasonal/part time employees. Those excluded from the 2% increase are the Commissioners and the one employee whose wage was frozen in 2007. All voting aye. Motion carried.
WELFARE: WD Tarbox presented notifications of hospitalization.
BUDGET: The board reviewed the 2016 budget.
CLAIMS: Motion by Loomis, second by Bjerke to approve claims and allow Auditor to issue payment for same: COMMISSIONERS: Voyager Fleet Systems-fuel 60.67, AUDITOR: Office Peeps-chair 301.00, TREASURER: Office Peeps-paper 74.96, STATES ATTORNEY: Moritz Publishing Co-envelopes /copy paper 123.00, Prairie Lakes Healthcare blood draw 85.00, SD Dept of Revenue 140.00, West Payment Center- online library 744.50, PUBLIC BUILDINGS: City of Clark-water/sewer 61.50, Dakota Data Shred-shredder fees 93.87, Northwestern Energy-utilities 1432.93, SHERIFF: Chief Supply Corp-disposable blankets 67.57, Clark Community Oil-fuel 943.64, Mack’s –oil change 91.90, Office Peeps-ink cartridge 50.13, SD Sheriff’s Assn –fall conference 85.00, Wex Bank-July 2015 fuel 8.00, PRISONER CARE: Codington Co Auditor-prisoner care 4400.00, AIRPORT: Northwestern Energy-utilities 101.05, Westside Implement-2015 bushhog mower 8100.00, AMBULANCE: Bound Tree Medical-supplies 221.66, City of Clark –water/sewer 48.00, Clark Community Oil-fuel 377.28, Northwestern Energy-utilities 171.19, Physio Control-batteries/life pak 675.00, Voyager Fleet Systems-fuel 101.23, SOC SERV FOR AGED: Inter Lakes Community -comm service worker/Aug 1319.42, HISTORICAL MUSEUM: Clark Historical Society 2015 appropriation-500.00, MEMORIAL DAY: Bradley American Legion-decorate graves 171.95, Clark American Legion-decorate graves 450.68, Raymond American Legion-decorate graves 72.40, Thompson-Madsen-decorate graves 57.01, Willow Lake American Legion-decorate graves 247.96, EXTENSION: Kimberly McGraw-travel/meals/supplies 48.73, Office Peeps-supplies 44.76, WEED: Cardmember Services-supplies 106.74, City of Clark-water/sewer 169.75, Sturdevants Auto Parts-supplies 625.06, ROAD & BRIDGE: Ameripride Services-towels 133.14, Avera Queen of Peace-drug testing 266.64, Cardmember Service-radios/parts 156.08, City of Clark-water/sewer 48.00, Clark Co Farmers Elevator-diesel 16,549.50, Clark Community Oil-propane 242.69, Clark Community Oil-diesel 6506.17, Equipment Blades-cutting edges 873.20, GCR Tire Centers-tires 2642.70, Matt Kadinger-mileage 18.48, Menards –paint for bridges 98.72, Northern Con Agg LLP-pea rock 886.46, Northwestern Energy-utilities 874.44, Office Peeps-supplies 87.38, Oscar’s Machine Shop-parts 429.40, RDO Trust-parts 364.47, Schuneman Equipment-parts-38.57, SDPAA-ins 329.00, Sturdevants Auto Parts –filters-278.22, Sturdevants Auto Parts-parts 1384.14, TrueNorth Steel-culvert 270.94, 911 SERVICE FUND: City of Watertown-911 emergency surcharge 3211.25, Milbank Communications-radio install/power amp/Willow Lake 4055.00, CIVIL DEFENSE: Voyager Fleet Systems-fuel 110.84, EXCISE TAX FUND: SD Dept of Revenue-excise tax 15.20. TOTAL: 62,244.17.
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PAYROLL: AUDITOR: 4588.37, TREASURER: 4165.43, STATES ATTORNEY: 3612.62, COURTHOUSE: 2447.49, DIRECTOR OF EQUALIZATION: 2607.31, REGISTER OF DEEDS: 2529.91, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6113.79, NURSE: 1639.93, AMBULANCE: 5353.45, EXTENSION: 1019.54, WEED: 3037.13, ROAD & BRIDGE: 36019.00, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 74,619.43.
REPORTS: Motion by Loomis, second by Hass, to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 19,618.70 Money Market…..…………………………………… .… 2,134,544.77 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 251,557.88 TOTAL:………………………………………………… 3,205,721.35 These funds include all funds administered by the county including: General Fund 2,229,028.70, Road & Bridge: 662,584.37, 911 Service Fund: 107,005.61, E/D: -9209.01, Domestic Abuse: 228.00, 24/7: 11,123.16, ROD Mod/Pres: 10,992.26, Clark County TIF 8103.15, Trust & Agency Funds 185,865.11, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,205,721.35.
ROD Fees: Recording fees: 2700.00, Transfer fees: 1760.00, Births: 30.00, Deaths: 95.00, Marriages: 15.00, Copy money: 96.75, Misc 104.00. TOTAL: 4800.75.
Ambulance: 10355.51, Sheriff: Mileage 117.57, Civil fees $330.00, Pistol permits $21.00.
ADJOURN: Motion by Hass, second by Wicks to adjourn at 12:50 p.m. until next regular meeting Tuesday, September 1, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________

Christine Tarbox                Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS
August 4, 2015
Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on August 4, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Bjerke, to approve the minutes of the regular meeting of July 21, 2015. All voting aye. Motion carried.
HIGHWAY: HS Eggleston met with the board to discuss road conditions, road work being done, roads that are getting graveled and updated the board on the progress of the sign project. He reminded the commissioners the signing project is being completed by a contracted company, is federally funded and no cost to the County. He also informed the board of a liability claim that had been settled.
FUEL QUOTES: The following monthly fuel quotes were presented to the board for August 2015. Diesel #2 -. Clark County Farmers Elevator, Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops. $1.88. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake, Raymond shops $1.82.5. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $2.11.5. The County accepted the low bid and all bids are on file in the Auditor's office.
HIGHWAY: Motion by Bjerke, second by Loomis to allow HS Eggleston to purchase a 2006 freightliner from Truck World. Purchase price is $22,500.00. All voting aye. Motion carried.
HIGHWAY: Motion by Loomis, second by Reints to allow HS Eggleston to advertise for Grade 3 highway employee. All voting aye. Motion carried. Advertisement will run in the Clark Courier and also be listed on the job service page.
BOARD OF ADJUSTMENT: Motion by Loomis, second by Hass to enter into Board of Adjustment. All voting aye. Motion carried.
HEARING: At 9:00 a.m. the time specified hearing was held for Variance 8-15 for Wayne Schlagel. No one appeared. Motion by Hass, second by Wicks to approve Variance 8-15 which will allow Wayne Schlagel to use NW ¼ 33-116-59 to place a building closer to the road than zoning permits. All voting aye. Motion carried.
SET HEARING: Motion by Loomis, second by Hass to allow DOE to set hearing for Variance 10-15 for Doug Seefeldt. This request, if approved, would permit applicant to use W ½ SW ¼ 30-116-56 to place a garage closer to the right of way. Hearing set for August 18, 2015 at 9:00 a.m. All voting aye. Motion carried.
ADJOURN: Motion by Loomis, second by Bjerke to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
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DOE: Motion by Wicks, second by Loomis to allow Chairman, to sign the five year contract with Vanguard software for the Director of Equalization office. All voting aye. Motion carried.
PLAT: Motion by Bjerke, second by Hass to approve Resolution 20-15, Ortberg plat. All voting aye. Motion carried.
RESOLUTION 20-15
BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the plat entitled: “Lot 2 Ortberg Second Addition located in Government Lot 1 of Section 1, Township 117 North, Range 59, West of the 5th P.M., Clark County, South Dakota” which has been submitted for examination pursuant to law, and it appearing that all taxes and special assessments have been paid and that such plat and the survey thereof have been made and executed according to law, the plat is hereby approved, and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.
Dated at Clark, South Dakota, this 4th day of August, 2015.
/s/ Richard Reints_________________
Chairman, Board of County Commissioners
Clark County, South Dakota
ATTEST:
/s/ Christine Tarbox
County Auditor, Clark County, South Dakota
SET HEARING: Motion by Wicks, second by Loomis to set hearing for malt beverage on-off sale for Black Claw Bait shop operated by Marty Beving. Hearing will be held Tuesday, August 18, 2015 at 9:30 a.m. All voting aye. Motion carried.
AMBULANCE: Motion by Loomis, second by Bjerke to allow Ambulance Administrator to advertise for prn EMT’s. All voting aye. Motion carried.
AMBULANCE: Ambulance administrator Grensberg met with the board and updated them on the status of the new ambulance and informed them that the grant funds will be requested to cover partial cost of the new ambulance. Discussion was held on status of ambulance that will be replaced. No action taken. She informed them that they are working on the situation with availability of staff for the Willow Lake ambulance. She also updated the board on the runs for each ambulance for year 2015.
EXECUTIVE SESSION: Motion by Hass, second by Wicks to enter into executive session at 10:00 a.m to discuss personnel issues. All voting aye. Motion carried. Chairman declared out at 10:54 a.m.
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SHERIFF: Sheriff McGraw presented a contract from Beadle County for prisoner care for Clark County residents. No action taken.
EMERGENCY MANAGEMENT: Motion by Loomis, second by Bjerke to allow Chairman to sign the Emergency Management State and Local agreement for fiscal year 2015. Clark County has been awarded $6565.79 to be used during FFY 2015. All voting aye. Motion carried.
AIRPORT: Mark McHenry presented a written report to the Commissioners of hay crop that has been harvested from the airport property for 2015.
CLAIMS: Motion by Loomis, second by Hass, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings/tax increase/wheel 609.86, Deuel Co Treas-registration 40.00, AUDITOR: AT&T Mobility-service 25.00, Deuel Co Treas-registration 10.00, ITC-service 87.99, Office Peeps-binder 6.04, TREASURER: Deuel Co Treasurer-registration 10.00, ITC-service 50.77, Office Peeps-toner 82.99, Carrie Reis-ins deductible 1000.00, STATES ATTORNEY: ITC-service 38.09, PUBLIC BUILDINGS: Cole Paper-supplies 92.17, Cook’s Wastepaper—garbage service 27.15, Culligan-water 45.50, Dekker Hardware-supplies 40.63, ITC-service 33.04, Star Laundry-rugs 36.58, DIRECTOR OF EQUALIZATION: ITC-service 73.61, Office Peeps-black toner 121.78, REGISTER OF DEEDS: A&B Business –copy machine rent 130.16, Deuel Co Treasurer-registration 10.00, ITC-service 70.58, VETERAN OFFICER: ITC-service 35.70, SHERIFF: ITC-service 208.27, SD Dept of Public Safety-teletype service 2340.00, Verizon Wireless-monthly fees 228.03, WW Tire Service-flat repair-20.00, AIRPORT: Clark Rural Water-water 30.00, AMBULANCE: A-Ox Welding Supply-oxygen 85.53, AT&T Mobility-service 75.00, CLIA Lab Program-certificate fee 150.00, Dekker Hardware-supplies 59.71, Michael Gravning-strobe light, light bulb-amb 39.41, ITC-service 198.49 Premier Specialty Vehicles-2016 Ford Horton ambulance 194,910.00, MENTAL & HANDICAPPED: SD Dept of Revenue-pt care 60.00, EXTENSION: Clark Co Courier-help wanted 35.00, Dekker Hardware-supplies 23.17, ITC-service 88.27, Star Laundry-rugs 21.20, WEED: Cook’s Wastepaper-garbage service 36.42, Dekker Hardware-supplies 48.68, Hurkes Implement repairs 20.53, ITC-service 98.10, Titan Machinery-compressor 401.49, VanDiest Supply Co-pesticides 2184.45, WW Tire Service-flat repair 20.00, PLANNING & ZONING: Clark Co Courier-CU/variance 31.84, ROAD & BRIDGE: 212 Truck & Trailer Repair-repairs 1399.52, AT&T Mobility-service 59.11, Beck Motors – pickup 29102.00, Larry Brannan-mileage 18.48, Butler Machinery-parts 344.07, Clark Co Courier-CR #6 ad-36.75, Cook’s Wastepaper-garbage service 36.41, Dekker Hardware-supplies 458.83, Diesel Machinery-parts 1867.49, FJ McLaughlin- hot mix 11645.20, Flint Hills Resources-MC3000 51,338.86, I-State Truck Center-parts 354.17, ITC-service 111.66, Don Knudsen-mileage 15.12, Doug Loomis-mileage 25.20, Mac’s Inc-parts 115.07, Matheson-Tri-Gas-welding supplies 315.81, Menards-paint for bridges 186.68, Northern Con-Agg pea rock 11194.83, Northern Truck Equipment-parts 168.20, Northwestern Energy-utilities 29.94, Office Peeps-supplies 29.48, Overhead Door-Clark shop door 216.79, Sioux Rural Water-water 29.00, Truck World-06 Freightliner truck- 22.500.00, WW Tire Service-supplies 205.00, Westside Implement-parts 280.94, 911 SERVICE FUND: City of Watertown-911 Emergency surcharge 3174.97, CIVIL DEFENSE: AT&T Mobility-service 99.46,
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REGISTER OF DEED: Microfilm Imaging systems/software/monthly rent-270.00, M&P RELIEF FLOW THRU: SDAOCO: ROD modernization fee 216.00, TOTAL: 339936.27.
PAYROLL: COMMISSIONERS: 5534.89, AUDITOR: 3251.66, TREASURER: 3101.24, STATES ATTORNEY: 2611.98, COURTHOUSE: 1566.80, DIRECTOR OF EQUALIZATION: 2256.73, REGISTER OF DEEDS: 2633.92, VETERAN OFFICER: 336.41, SHERIFF: 4525.67, CORONER: 107.65, POOR: 453.56, NURSE: 1834.65, AMBULANCE: 7651.92, EXTENSION: 981.91, WEED: 3510.40, PLANNING & ZONING: 397.80, ROAD & BRIDGE: 28,676.42, EMERGENCY & DISASTER: 876.50. TOTAL: 70,310.11.
BUDGET: The Board spent time reviewing income and expenses for the budget for calendar year 2016.
ADJOURN: Motion by Wicks, second by Bjerke, to adjourn at 11:30 a.m. until next regular meeting Tuesday, August 18, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST:
(SEAL)
_________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS
July 21, 2015
The Clark County Commissioners met in regular session on July 21, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.
MINUTES: Motion by Wicks, second by Loomis to approve the minutes from the regular meeting of July 7, 2015 meeting. All members voting aye. Motion carried.
HIGHWAY: HS Eggleston met updated the board on road conditions and road work being done. He informed them they will be oiling in the Willow Lake area and the Garden City area.
WHEEL TAX ORDINANCE: The second reading of Ordinance 3-2015 to increase the wheel tax was held. The board approved to adopt this Ordinance on July 7, 2015. The Ordinance will be effective August 18, 2015.
ORDINANCE 5-15
ORDINANCE TO AMEND WHEEL TAX ORDINANCE #01-2011
An Ordinance to Amend Ordinance #01-2011 of the Count of Clark, State of South Dakota, for the imposition, collection and enforcement of a Wheel Tax.
Pursuant to SDCL 32-5A-1 et seq and consistent with legislative intent permitting counties to impose and administrate a wheel tax.
BE IT ORDAINED that Clark County Ordinance #01-2001 be amended as follows to allow for an increase in the Wheel Tax to be used for improved maintenance and construction of county highway and bridges.
SECTION 1.
All motor behicles as defined in SDCL 32-3-1 registered in the County, shall have a wheel tax imposed upon each vehicle at a rate not to exceed five dollars ($5.00) per vehicle wheel.
SECTION 2.
The wheel tax shall be administered and collected by the county. The per vehicle wheel rate shall be the same for all types of vehicles and the total vehicle tax may not exceed sixty dollars ($60.00) per vehicle.
SECTION 3.
Proceeds from the tax created by this Ordinance shall be retained by the county and deposited in the County road and bridge fund. The revenue may be used only for highway and bridge maintenance and construction. The board of county commissioners, shall, by resolution, establish means of distributing the revenue generated among the county, and the municipalities and townships located within the county.
SECTION 4.
If a vehicle is licensed for a period of time less than twelve months, any wheel tax imposed on such vehicle pursuant to this ordinance shall be prorated on a monthly basis. Upon purchasing a vehicle from a dealer, the purchaser shall pay the appropriate tax at the time of title transfer. Nothing in this ordinance shall prevent an automobile dealer from licensing the vehicles on his/her lot without paying any taxes created by this Ordinance.
SECTION 5.
The Ordinance shall cover and impose the wheel tax for vehicles eligible for license registration or license renewal for January 1, 2016 and all subsequent months. This Ordinance shall impose a wheel tax
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upon all motor vehicles as described, even though license registration or renewal takes place before January 1, 2016.
SECTION 6.
If any provision of this Ordinance shall be held invalid, it shall not affect any other provisions of this Ordinance that can be given effect without the invalid provision, and for this purpose, the provisions of this Ordinance are hereby declared to be severable.
All the foregoing, being duly considered, is hereby adopted by vote of the Clark County board of Commissioners this 7th day of July, 2015.
/s/ Richard Reints, Chairman
/s/ Robert Bjerke
/s/ Douglas Loomis
/s/Violet Wicks
/s/ Francis Hass
First Reading: July 7, 2015
Second Reading July 21, 2015
Adopted: July 21, 2015
Published: July 22 & July 29, 2015
Effective: August 18, 2015
Bill Krikac from the Clark County Courier met with the board to discuss the Clark County budget, the additional funding that can be generated from Senate bill 1,
the .90 levy and increasing the wheel tax. Discussion was also held regarding the status of Clark County roads and costs to repair the roads.
MUD RACES: Justin and Jerry Bowers met with the board to request permission to use the fairgrounds for the NESDRA mud drag races on August 1, 2015. Motion by Wicks, second by Loomis to approve the request and sign the contract for this event. The members of NESDRA have obtained permission from the Horseman’s Club and the 4-H Leaders Association to use the grounds and have presented proper liability insurance coverage information. All voting aye. Motion carried.
AMBULANCE: AA Grensberg informed the board that the date has been set for August 11, 2015 at 6:00 p.m. at the fire hall for the hardship exemption hearing.
NEW HIRE: DOE Reidburn informed the board that he has hired Mary Hurlbut as the deputy Director of Equalization.
DOE: Donnie Campbell with Vanguard Appraisals met with the board and did a demonstration of the software that would be used by the Director of Equalization office. He also presented a price quote and contract. Motion by Loomis, second by Wicks to allow DOE Reidburn to purchase the software from the Vanguard Company. Transition and training will be provided by the Vanguard Company. The board agree to a five year contract. All voting aye. Motion carried.
BOARD OF ADJUSTMENT: Motion by Bjerke, second by Hass to enter into Board of Adjustment. All voting aye. Motion carried.
HEARING: At 9:30 a.m. the time specified hearing was held for Conditional Use 8-15. Chris and Fawn Lamb present. Motion by Hass, second by Wicks to allow Conditional Use 8-15 for Chris and Fawn Lamb, this request will permit the applicant to use SW ¼ 20-115-56 to sell used trucks and trailers. All voting aye. Motion carried.
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HEARING: At 9:35 a.m. the time specified hearing was held for Variance 7-15. Chris and Fawn Lamb present. Motion by Loomis, second by Hass allow Variance 7-15 for Chris and Fawn Lamb. This request will permit the applicant to use SW ¼ 20-115-56 to operate a used truck and trailer sales as an extended home occupied business without a fence. All voting aye. Motion carried.
SET HEARING: Motion by Hass, second by Wicks to set hearing for Variance 8-15 which if granted will allow the applicant to use NW ¼ 33-116-59 to place a building closer to the road than zoning permits. Hearing set for 9:00 a.m. on August 4, 2015. All voting aye. Motion carried
ADJOURN: Motion by Loomis, second by Bjerke to adjourn from Board Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
EXTENSION: Motion by Loomis second by Bjerke to allow Auditor to place ad for the position of 4-H Youth Advisor and weed secretary. The ad will be placed in the Clark County Courier and listed with job service. Applications will be accepted until August 5, 2015 and can be picked up at the Auditor or Extension office in the Courthouse. All voting aye. Motion carried.
CONSERVATION DISTRICT: Motion by Loomis second by Hass to approve budget request from the Clark County Conservation District of $12450 for year 2016. All voting aye. Motion carried.
AIRPORT: Motion by Bjerke, second by Wicks to approve and allow Chairman to sign the State Financial Assistance agreement, project no: AP-0009-2015-Airport mower. All voting aye. Motion carried.
WELFARE: WD Tarbox presented notifications of hospitalization.
Hass absent.
BUDGET: The Board spent time discussing the 2016 budget.
CLAIMS: Motion by Loomis, second by Bjerke to approve the following claims and allow auditor to issue payments for same. Motion carried. All voting aye. GENERAL FUND: Watertown Fire Dept -60% of runs 1011.93, AUDITOR: Cardmember Services-envelopes 1487.20, Connecting Point-sonicwall Gateway anti-virus 162.50, Office Peeps-ink cartridge-27.85, West Payment Center-SD Codified law -188.50, STATES ATTORNEY: West Payment Center- SD rules law 1433.50, COURT: Bratland Law-court apt 360.00, SDACC-catastrophic legal expense 1431.81, PUBLIC BUILDINGS: City of Clark – water/sewer 57.00, Northwestern Energy-utilities 886.48, DIRECTOR OF EQUALIZATION: Office Peeps-supplies 34.04, SDAAO-tuition/conference registration 425.00, West Payment Center-SD Codified law-33.50, REGISTER OF DEEDS: Connecting Point-support contract 250.00, VETERAN: SDVSA-membership/conference registration 85.00, SHERIFF: Chief Supply Corp-fingerprint ink 19.48, Wex Bank-June 2015 fuel 35.53, PRISONER CARE: Codington Co Auditor-prisoner care 2800.00, AIRPORT: Northwestern Energy-utilities 47.27, NURSE: Office Peeps-return labels 13.89, SD Dept of Revenue-3rd qrt nurse 1287.50, AMBULANCE: City of Clark-water/sewer 43.50, Dakota Electronics-batteries 122.00, JB’s Repair-repairs 840.50, Northwestern Energy-utilities 122.23, Office Peeps-toner 52.99, Prairie Lakes Healthcare-supplies 21.93, SOC SERV FOR AGED: Inter-Lakes Comm Action-comm serv/ July 1319.42, MENTAL HEALTH: Human Service Agency 3rd qrt appropriations 3114.26, MENTAL ILLNESS: Lewis and Clark –services 160.00, EXTENSION: Kimberly McGraw-travel/subsistence/supplies 48.84, Toshiba Financial Services-copy machine rent 240.16, WEED: Cardmember Service-virus protection 449.00, City of Clark-water/sewer 188.50, Clark Co Farmers Elevator-chemicals 192.00, Northwestern Energy-utilities 85.57,
334
Sturdevants –supplies 175.25, Titan Machinery –supplies 346.79, VanDiest Supply-pesticides-4063.16, ROAD & BRIDGE: 212 Truck & Trailer –repairs 4292.24, Larry Brannan-mileage 9.24, Butler Machinery –Repairs/parts 2184.30, City of Clark –water/sewer 43.50, City of Garden City-water 90.00, Clark Co Farmers Elevator-transport fuel-16354.00, Matt Kadinger-mileage 36.96, Don Knudsen-mileage 15.12, Loretta Larsen-pit royalty 7617.20, Douglas Loomis-mileage 12.60, Menards-shop supplies 79.92, Northwestern Energy-utilities 432.84, Sioux City Foundry-cutting edges 2090.00, Sturdevants Auto Parts-parts/filters 3223.25, 911 SERVICE FUND: Century Link-June 2015 fees 191.66, CIVIL DEFENSE: Michael Gravning-meals overnight 15.08. TOTAL: 60,351.99.
PAYROLL: AUDITOR: 4588.37, TREASURER: 4165.42, STATES ATTORNEY: 3542.66, COURTHOUSE: 2447.47, DIRECTOR OF EQUALIZATION: 2271.69, REGISTER OF DEEDS: 2297.38, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6113.80, CORONER: 139.95, NURSE: 1749.43, AMBULANCE: 4811.23, EXTENSION: 963.44, WEED: 6490.69, ROAD & BRIDGE: 32,386.31, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 73,453.30.
REPORTS: Motion by Bjerke, second by Wicks, to approve the following reports. All voting aye. Motion carried.
AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER Cash on hand…………………………………………..… 10,871.99 Money Market…..…………………………………… .… 2,134,272.88 CD’s…………..…………………………………………… 800,000.00 Checking Account....…….………………………………….. 470,596.30 TOTAL:………………………………………………… 3,415,741.17 These funds include all funds administered by the county including: General Fund 2,370,249.85 Road & Bridge: 638,484.31, 911 Service Fund: 112,397.82, E/D: -4664.86, Domestic Abuse: 118.00, 24/7: 11,023.16, ROD Mod/Pres: 15,584.58, Clark County TIF 8103.15, Trust & Agency Funds 455,281.00, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,606,577.01.
ROD Fees: Recording fees: 2448.00, Transfer fees: 1197.00, Births: 40.00, Deaths: 25.00, Marriages: 15.00, Copy money: 157.17, Misc 199.00. TOTAL: 4081.17.
Ambulance: $13,313.33, Sheriff: Mileage 147.06, Civil fees $405.00, Pistol permits $21.00.
ADJOURN: Motion by Wicks, second by Loomis to adjourn at 11:30 a.m. until next regular meeting Tuesday, August 4, 2015 at 8:00 a.m. All voting aye. Motion carried. ATTEST: (SEAL)
__________________________ ______________________ Christine Tarbox Richard Reints, Chairman
Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

July 7, 2015

Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on July 7, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.

MINUTES: Motion by Loomis, second by Hass, to approve the minutes of the regular meeting of June 16, 2015. All voting aye. Motion carried. Motion by Wicks, second by Loomis to approve the minutes of the special meeting of June 22, 2015. All members voting aye. Motion carried.

CLARK COUNTY RIDERS: Chad Smidt, Larry Nielsen, John Anderson, Paul McCollar and Rod Hersrud met with the board requesting a two year contract for the event at the Clark County Fairgrounds. They requested that a clause be put into the contract requesting a 90 day notice for any changes requested by either party, they also asked for a change that will allow them to obtain a liquor license each year. Motion by Hass, second by Wicks to allow SA Fjelland to prepare the new contract which will include the clause regarding 90 day notice if any changes. No change will be made to the contract in regard to the liquor license at this time. All voting aye. Motion carried.

HIGHWAY: HS Eggleston met with the board to update them on road conditions and road work being done. He informed the board that work on County Road #22 has been delayed but the crew is expected back at the end of July to finish the project. He also explained to the board that the stakes in the ditches are for the new signage project. The project is to be completed by October and will be no cost to the County. The project includes brighter signs and breakaway posts.

HIGHWAY: Commissioner Reints open up discussion on the tabled motion of Ordinance 3-15 which would have established a new ordinance for the wheel tax increase.Voting nay: Reints, Hass, Bjerke, Wicks and Loomis. Motion failed. This ordinance was defeated as the Department of Revenue determined a new Ordinance is not required, need to amend the original ordinance.

WHEEL TAX INCREASE: Motion by Bjerke, second by Wicks to approve Ordinance 5-15 which will amend Ordinance 2-11 to increase the wheel tax from $4.00 per wheel with amaximum of four (4) wheels to $5.00 per wheel with a maximum of twelve (12) wheels. All voting aye. Motion carried. First reading was held and second reading was scheduled for July 21, 2015.

FUEL QUOTES: The following monthly fuel quotes were presented to the board for July 2015. Diesel #2 -. Clark County Farmers Elevator, Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops. $2.01.8. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake, Raymond, and Clark shops $1.96.9. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $2.37.5. The County accepted the low bid and all bids are on file in the Auditor's office.

RESOLUTION 16-15: Motion by Loomis, second by Hass to approve Resolution 16-15 which will allow the Board to levy an annual tax of .90 cent per thousand dollars for highway purposes. Voting aye: Bjerke, Hass, Wicks, Loomis and Reints. Voting nay: None. Motion carried.

RESOLUTION NO.16-15

WHEREAS, the Board of County Commissioners of Clark County, South Dakota, deems it in the best interests of the public and of Clark County, South Dakota, to levy an annual tax as a reserve fund to be accumulated and used for the purpose of maintaining, repairing, constructing, and reconstructing roads and bridges as follows, all pursuant to authorization as contained in SDCL 10-12-13:

NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that a base property tax in the amount of .90 cents per thousand dollars of taxable valuation is hereby imposed in Clark County, South Dakota, beginning with calendar year 2015 taxes which are payable in calendar year 2016. This amount can increase each year with the application of the growth and index factor pursuant to SDCL 10-13-35. The proceeds of said levy shall be placed in a special fund to be known as the County Highway and Bridge Reserve Fund.

AND BE IT FURTHER RESOLVED that moneys in said special fund may only be expended for the laying out, marking, maintaining, constructing, and reconstructing roads, and maintaining, constructing, and reconstructing bridges, under the jurisdiction of Board of County Commissioners.

This decision may be referred to a vote of the people upon a petition signed by at least five percent of the registered voters in the district and filed with the governing body within twenty days of the first publication of this decision.

Unless this action is referred to a vote of the people and reversed by such vote, this resolution authorizes the county auditor to spread a levy to raise tax dollars in the above stated amount, allowing for percentage increases from inflation and new construction in subsequent years.

The foregoing resolution was moved for adoption by Commissioner Loomis, seconded by Commissioner Hass, and upon roll call, all voted aye, whereupon the Chairman of Clark County Commissioners declared the resolution to be duly passed and adopted.

Dated at Clark, Clark County, South Dakota, this 7th day of July, 2015.

/s/ Richard Reints

Chairman, Clark County Board of Commissioners

Clark County, South Dakota

ATTEST:

/s/ Christine Tarbox

Christine Tarbox, County Auditor

Clark County, South Dakota.

PLAT: Motion by Loomis, second by Bjerke to approve the Werdel plat, Resolution 19-15. All voting aye. Motion carried.

RESOLUTION 19-15

BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the plat entitled: “Werdel Addition located in the Northwest Quarter of Section 32, Township 117 North, Range 57 West of the 5th P.M., Clark County, South Dakota.” which has been submitted for examination pursuant to law, and it appearing that all taxes and special assessments have been paid and that such plat and the survey thereof have been made and executed according to law, the plat is hereby approved, and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.

Dated at Clark, South Dakota, this 7th day of July, 2015.

/s/ Richard Reints

Chairman, Board of County Commissioners

Clark County, South Dakota

ATTEST:
/s/ Christine Tarbox

County Auditor, Clark County, South Dakota

DIRECTOR OF EQUALIZATION: DOE Reidburn met with the board to discuss new software for his office. He explained the benefits of the software that he is considering. The Board has requested that a representative from Vanguard Appraisals do a demonstration of the software. That will be scheduled for the next commissioner meeting. He also updated the commissioners on the status of the office and the hiring of a replacement deputy.

BOARD OF ADJUSTMENT: Motion by Bjerke, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING: Motion by Hass, second by Wicks to set hearing for Conditional Use 8-15 for Chris and Fawn Lamb, this request if granted would permit the applicant to use SW ¼ 20-115-56 to sell used trucks and trailers. Hearing set for 9:30 a.m. Tuesday, July 21, 2015. All voting aye. Motion carried.

SET HEARING: Motion by Loomis, second by Bjerke to set hearing for Variance 7-15 for Chris and Fawn Lamb. This request if granted would permit the applicant to use SW ¼ 20-115-56 to operate a used truck and trailer sales as an extended home occupied business without a fence. Hearing was set for 9:35 a.m. July 21, 2015. All voting aye. Motion carried.

ADJOURN: Motion by Hass, second by Loomis to move out of Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

AIRPORT: Motion by Hass, second by Bjerke to allow pay request #6 for Airport project AIP #3-46-0009-008-2014 this is payment for the SRE/GA building at the Airport. All voting aye. Motion carried.

AIRPORT: Motion by Bjerke, second by Loomis to approve and sign document that will allow NCFE Hilltop Air, LLC to run power from the SRE building to Avgas for a fueling station at the airport. All voting aye. Motion carried.

RESOLUTION 18-15: Motion by Loomis, second by Wicks to approve Resolution 18-15 which will allow continued support for 1st District Association of Local Governments FY 2016. All voting aye. Motion carried.

RESOLUTION 18-15 TO CONTINUE SUPPORT FOR THE FIRST DISTRICT ASSOCIATION OF LOCAL GOVERNMENTS DURING FISCAL YEAR 2016

(October 1, 2015-September 30, 2016)

The Clark County Board of County Commissioners, having adopted and signed a Joint Cooperative Agreement of the 7th day of June, 1972, creating the First Planning and Development District. Model Rural Development Program, do hereby agree to renew their participation in the Joint Cooperative Agreement for Fiscal Year 2015 (October 1, 2015-September 30, 2016). To support the Joint Cooperative Agreement and the activities of the District staff. The Clark County Board of County Commissioners will provide $9288.18 to the First District Association of Local Governments during the aforementioned Fiscal Year 2016 period.

ADOPTION:
Adopted this 7th day of July, 2015.

/s/ Richard Reints

Chair, Clark County Commission

ATTEST:
/s/ Christine Tarbox

Clark County Auditor

AMBULANCE: Motion by Loomis, second by Wicks to allow Ambulance Administrator Grensberg to apply for hardship exemption. AA Grensberg informed the board that a public hearing will be scheduled as is part of the process to be approved for this hardship request. The date of the public hearing will be published in the Courier. All voting aye. Motion carried.

AMBULANCE: Motion by Wicks, second by Loomis to allow AA Grensberg to contact Milbank Communications to do additional work to the Willow Lake repeater to improve communication for the Willow Lake ambulance squad. All voting aye. Motion carried.

COLLECTION AGENCY: Motion by Wicks, second by Loomis to contract with AAA Collection Agency from Sioux Falls to collect unpaid/umcollectable accounts. This change is being made as the Credit Bureau of Watertown cease to function as of May 30, 2015. All voting aye. Motion carried.

EMERGENCY MANAGEMENT: Motion by Bjerke, second by Hass to approve and sign the third quarter SLA quarterly report as presented by EM Gravning. All voting aye. Motion carried.

NOTICE AND ADMISSION: Motion by Bjerke, second by Loomis to approve and allow Chairman to sign notice and admission of service for South Dakota Housing Authority. All voting aye. Motion carried.

INSURANCE: Auditor Tarbox informed the board a representative from South Dakota Public Entity Fund has requested employee demographics for purpose of presenting a health insurance quote. No action taken.

CLAIMS: Motion by Loomis, second by Bjerke, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Department-60% of runs 739.07, COMMISSIONERS: Clark Co Courier-proceedings/ hearing 241.36, Voyager Fleet Systems-fuel 135.02, JUDICIAL SYSTEM: Graciela Barrantes Translation-interpreter/mileage 84.42, Dawn Russell-court reporter 254.60, AUDITOR: AT&T Mobility-service 50.00, Connecting Point-support contract 3716.00, Connecting Point- anti-spyware renewal 162.50, ITC-service 36.94, Office Peeps-paper 37.85, TREASURER: Connecting Point- support contract 2241.00, ITC-service 37.36, Office Peeps-address labels 19.99, STATES ATTORNEY: ITC-service 58.34, COURT SYSTEM: Green, Roby, Oviatt, Cummings-court appointed atty 2309.10, PUBLIC BUILDINGS: Atco International –supplies 275.00, Cook’s Wastepaper-garbage service 27.15, Culligan-water 45.50, Dekker Hardware-supplies-21.98, Dustan Elsen-hedge trimmer-94.31, ITC-service 33.53, Star Laundry rugs 36.58, DIRECTOR OF EQUALIZATION: Clark Co Courier-help wanted 45.00, Connecting Point-service 115.00, ITC-service 68.71, REGISTER OF DEEDS: A&B Business-copy machine rent-130.16, ITC-service 34.86, ITC-Service 35.59, VETERANS OFFICER: ITC-service 38.13, SHERIFF: Clark Community Oil- fuel 814.84, Dekker Hardware-supplies 8.78, ED Rohr Safety Products-taser cartridges 311.61, ITC-service 199.17, Verizon Wireless-monthly fees 228.09, Zuecher Technologies LLC-software/mobile CAD-mapping-4645.00, AIRPORT: Clark Rural Water-water 30.00, Dekker Hardware-supplies 28.00, Helms & Assoc-bldg construction admin 3982.12, Lehtola Builders-GA Terminal/SRE building 34579.50, AMBULANCE: AT&T Mobility-service 250.00, Clark Community Oil-fuel 342.44, Dakota Electronics-batteries 122.00, Dekker Hardware-supplies 43.77, ITC-service 197.91, Menards-mop/polish 38.99, Unemployment Ins Div of SD -2nd quarter unemployment 327.66, Voyager Fleet Systems-fuel 63.30, MENTAL & HANDICAPPED: SD Dept of Revenue-patient care 60.00, MENTAL ILLNESS BOARD: Yankton County Sheriff-serve civil papers 25.00, EXTENSION: ITC-service 85.84, Ken’s Fairway-supplies 4.25, Kimberly McGraw-registrations/ meals-243.24, SD State 4-H Office-volunteer application 10.00, Star Laundry-rugs 21.20, Toshiba Financial Services- copy machine rent 191.72, WEED: Cook’s Wastepaper-garbage service 36.41, Dekker Hardware-supplies 243.17, ITC-service 98.10, Oscar’s Machine Shop-rebuild trailer hub 24.00, State Chemical Solutions-supplies 260.53, Unemployment Div of SD-2nd qrt 491.50, WW Tire Service-weed/green trailer 336.00, Westside Implement-repairs 30.26, ROAD & BRIDGE: Ameripride Services-towels 79.21, AT&T Mobility-cell phone 59.12, Butler Machinery-parts/filters 413.99, Clark Community Oil-LP 75.00, Clark Community Oil-fuel 4879.56, Connecting Point-2015-16 contract 1298.00, Cook’s Wastepaper-garbage service 36.42, Dekker Hardware-supplies 371.61, Diamond Mowers-rotary knives 1467.60, Equipment Blades-blades 1280.00, Inland Truck Parts & Service-parts 2375.97, ITC-service 154.51, Matt Kadinger-mileage 16.28, Carmen Kloster/Karen Ackerman-pit run royalty 89.76, Mac’s Inc-parts/rain suits 73.57, Matheson Tri-Gas-welding supplies 584.44, McLaughlin & Schulz-hot mix 14891.10 Northern Con Ag-pea rock 3197.06, Northwestern Energy-utilities 27.49, Oscar’s Machine Shop-supplies 446.68, Peterbilt of Sioux Falls-parts 569.05, RDO Trust-filter 2745.44, Running’s Farm & Fleet-parts 445.91, Sioux Rural Water System-water 29.00, State Property Management-3 poly plows 900.00, Unemployment Ins Div-2nd qtr unemployment 819.16, WW Tire Service-tire repairs 89.90, Ted Warkenthien-pit run royalty 4885.44, Westside Implement –parts 199.89. 911 SERVICE FUND: Centurylink-May fees – 191.66, City of Watertown-April 2015 remittance 3157.88, Milbank Communications-radio install/backup 911 center 3887.81, Milbank Communications-test/repair WL repeater 1826.86, CIVIL DEFENSE: AT&T Mobility-service 298.44, Voyager Fleet Systems-fuel 25.02, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning equip monthly rent 198.22, M&P FLOW THRU- SDACC - $2.00 fee/ ROD Modernization 196.00. TOTAL: 111782.50.

PAYROLL: COMMISSIONERS: 5584.28, AUDITOR: 3251.64, TREASURER: 3101.23, STATES ATTORNEY: 2472.03, COURTHOUSE: 1640.00, DIRECTOR OF EQUALIZATION: 2735.10, REGISTER OF DEEDS: 2917.32, VETERAN OFFICER: 336.41, SHERIFF: 4514.90, POOR: 453.57, NURSE: 1765.89, AMBULANCE: 6826.02, EXTENSION: 1259.98, WEED: 5450.93, PLANNING & ZONING: 397.80, ROAD & BRIDGE: 31241.05, EMERGENCY & DISASTER: 877.01. TOTAL: 74825.16.

BUDGET: The Board spent time reviewing the 2016 budget.

ADJOURN:Motion by Loomis, second by Hass, to adjourn at 12:20 p.m. until next regular meeting Tuesday, July 21, 2015 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:

(SEAL)

_________________________
Christine Tarbox Richard Reints, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

June 16, 2015

The Clark County Commissioners met in regular session on June 16, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Wicks, second by Bjerke to approve the minutes from the regular meeting of June 2, 2015 meeting. All members voting aye. Motion carried.

HIGHWAY: Motion by Loomis, second by Wicks to allow HS Eggleston to purchase a 2015 Chevy pickup from Beck Motors from the state bid. Purchase price is $29,102. All ayes, Motion carried.

HIGHWAY : HS Eggleston updated the board of the progress of work on County Road 22. He also spoke to them about work that he will be doing on County Road #38 which will consist of grinding the entire length of the road, gravel again, dig out and fabric the bad spots, shape, prime and seal the surface again. The goal for finish of this project would be fall of 2016, with work to start summer of 2015. The board also discussed the wheel tax increase from Senate Bill 1.

HIGHWAY : Motion by Wicks, second by Loomis to rescind motion for the auto supplement to the highway budget for funds received from sale of the motor grader. All voting aye. Motion carried.

RESOLUTION 18-15 : The board discussed Resolution 18-15 which if approved will impose a .90 cent levy to increase revenue for the highway budget. No action taken.

TAX DEEDS : Motion by Hass, second by Bjerke to approve and allow Chairman to sign deeds for tax sale properties. All voting aye. Motion carried.

WELFARE : WD Tarbox presented notifications of hospitalization.

DOE : DOE Reidburn discussed the possibility of changing software companies in his office. The new software will replace the Connecting Point software as well as the Marshall and Swift. The VanGard company appears more efficient and cost effective for his office.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING : At 9:00 a.m. the time specified hearing was held for Variance 7-15. Ryan Helkenn present. Motion by Hass, second by Bjerke to approve Variance 7-15, this Variance will allow Ryan Helkenn to use SW ¼ 13-116-59 to plant trees closer to the road than zoning permits. Voting aye: Wicks, Hass, Bjerke, Reints and Loomis. Voting nay: None. Motion carried.

CONDITIONAL USE 6-15 : Chairman Reints opened up the tabled motion from the May 19 meeting for further discussion amongst the Board. John Grosz, Sr. and Bill Fuller present. This Conditional Use permit will allow Silver Lake Colony to use SE ¼ 7-116-56 to build turkey barns. Roll call vote: Aye: Loomis, Wicks, Hass, Bjerke and Reints. Voting nay: None. Motion carried.

ADJOURN: Motion by Hass, second by Bjerke to adjourn from Board Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

HEARING : At 9:30 a.m. the time specified hearing was held for Crocker Hills Bar and Grill for malt beverage license. No one appeared. Motion by Loomis, second by Hass to approve the malt beverage license request. All voting aye. Motion carried.

RESIGNATION : Motion by Loomis, second by Bjerke to accept the resignation of Deputy DOE Heidi Madsen. It will be effective June 23, 2015. All voting aye. Motion carried.

AMBULANCE : Ambulance Administrator Grensberg met with the board to inform them that the Willow Lake City Council had discussed the Willow Lake ambulance. They did not feel it would be feasible for the City to assume the responsibility of the service. At this time the County will leave the service as it is.

ADMISSION : Motion by Bjerke, second by Loomis to allow Chairman to sign admission of service for Ronayne and Cogley, Atty. All voting aye. Motion carried.

CLAIMS : Motion by Loomis, second by Bjerke to approve the following claims and allow auditor to issue payments for same. Motion carried. All voting aye. COMMISSIONERS: Voyager Fleet-fuel 153.96, AUDITOR: Connecting Point-support work 57.50, Office Peeps-staples 16.42, US Postmaster-box rent 144.00, TREASURER: Office Peeps-pencil 7.63, US Postmaster –box rent 144.00, STATES ATTORNEY: US Postmaster-box rent 72.00, West Payment Center –online library 744.50, PUBLIC BUILDINGS: City of Clark –water/sewer 61.50, Cole Papers-supplies 168.21, Cook’s Wastepaper –garbage service 27.15, Dakota Data Shred-shredder 53.64, Ken's Fairway-supplies 2.99, North Western Energy-utilities 614.18, DIRECTOR OF EQUALIZATION: Best Western/Kelly Inn-lodging 400.00, REGISTER OF DEEDS: Office Peeps-file 31.59, PREDATORY ANIMAL: SD Dept of Rev-animal damage control fund 5199.68, SHERIFF: Clark Community Oil-fuel 607.34, Mack’s –oil change/tire repair 51.95, Office Peeps- HP toner cartridge 73.08, Gail Smith-computer docking station 100.75, Sturdevants Auto Parts-supplies 21.57, US Postmaster-box rent 72.00, Ultramax Ammunition – ammunition 330.00, Wex Bank-May fuel 140.44, PRISONER CARE: Codington Co Auditor-prisoner care 225.00, AIRPORT: Northwestern Energy-utilities 52.67, SDPAA-addition/airport storage bldg. 773.00, AMBULANCE: Bound Tree Medical LLC-supplies 1840.93, City of Clark –water/sewer 43.50, Clark Community Oil-diesel 250.67, Moritz Publishing-cartridges 69.00, Northwestern Energy-utilities 157.90, Voyager Fleet Systems-fuel 69.44, SOC SERV FOR AGED: Inter-Lakes Comm Action-support/com serv/June 1319.42, EXTENSION: Ken’s Fairway-supplies 3.69, WEED: Cardmember Service-cable/ink cartridge 66.49, City of Clark-water/sewer 61.50, Clark County Courier-help wanted ad-42.00, Cook’s Wastepaper-garbage service 36.42, Ken’s Fairway – supplies 12.15, Menard’s –paint/primer 80.61, Northwestern Energy-utilities 192.41, ROAD & BRIDGE: Ameripride Services –towels 74.50, Asphalt Zipper-parts 548.50, City of Clark-water/sewer 52.50, Clark Community Oil/ propane/diesel 6859.50, Clark Engineering Corp- services for CR 4 – 1777.22, Cook’s Recycling –garbage service 36.41, Menards – bridge paint 71.72, Northwestern Energy-utilities 494.67, Oscar’s Machine Shop-parts 346.54, Sturdevants Auto Parts-filters/supplies 1769.74, True North Steel- culverts 4046.91, CIVIL DEFENSE: Voyager Fleet Systems-fuel 153.48 REGISTER OF DEEDS: Microfilm Imaging Systems/ real estate tracker software/scanning equipment rent 2575.00, Mobile Binders –glides/envelopes 2437.10. TOTAL: 35,836.67.

PAYROLL : AUDITOR: 4588.36, TREASURER: 4165.44, STATES ATTORNEY:
3542.66, COURTHOUSE: 2447.49, DIRECTOR OF EQUALIZATION: 2930.90, REGISTER OF DEEDS: 2558.97, VETERAN SERVICE OFFICE:  336.40, SHERIFF: 6113.83, NURSE: 1749.43, AMBULANCE: 5118.64, EXTENSION: 977.14, WEED: 4872.11, ROAD & BRIDGE: 33,743.13, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 74293.56.

REPORTS:  Motion by Hass, second by Wicks, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER
Cash on hand…………………………………………..…       31,023.35   
Money Market…..…………………………………… .…   2,133,992.25
CD’s…………..……………………………………………     800,000.00
Checking Account....…….………………………………….. 641,561.41
   TOTAL:…………………………………………………     3,606,577.01

These funds include all funds administered by the county including: General Fund 2,370,249.85 Road & Bridge: 638,484.31, 911 Service Fund: 112,397.82, E/D: -4664.86, Domestic Abuse: 118.00, 24/7: 11,023.16, ROD Mod/Pres: 15,584.58, Clark County TIF 8103.15, Trust & Agency Funds 455,281.00, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,606,577.01.

ROD Fees: Recording fees: 2352.00, Transfer fees: 1303.50, Births: 55.00, Deaths: 75.00, Marriages: 30.00, Copy money: 69.75, Misc 87.00. TOTAL: 3972.25. 

Ambulance: $7,978.19, Sheriff: Mileage 60.63, Civil fees $260.00, Pistol permits $21.00.

ADJOURN :Motion by Wicks, second by Loomis to adjourn at 12:17 p.m. until next regular meeting Tuesday, July 7, 2015 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:
(SEAL)

__________________________          ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS 
June 2, 2015

Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on June 2, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.

MINUTES: Motion by Loomis, second by Bjerke, to approve the minutes of the regular meeting of May 19, 2015. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and road work being done. He gave board an update on the progress of work on County Road #22 and informed them additional gravel will be needed on the west three miles. He also discussed Clark County wages compared to surrounding counties.

AUTO SUPPLEMENT : Motion by Bjerke, second by Wicks to approve auto supplement in the amount of $94,800 to road and bridge account from funds received from sale of 2009 Cat 140 M motorgrader. All voting aye. Motion carried.

FUEL QUOTES : The following monthly fuel quotes were presented to the board for June 2015. Diesel #2 -. Clark County Farmers Elevator, Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops. $2.14.4. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake, Raymond shops $2.10. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $2.44. The County accepted the low bid and all bids are on file in the Auditor's office.  

CPI: Auditor Tarbox informed the board that the CPI for 2016 is -0.9%.

WEED : Motion by Wicks, second by Loomis to approve hiring Greg Stormo, upon recommendation of the Weed Supervisor Mehlberg, for the weed department as part time seasonal help, hourly wage $13.50, effective June 17, 2015. All voting aye. Motion carried.

WEED : Motion by Loomis, second by Hass to increase Loren Orris, weed department part time season help to $13.50 per hour effective immediately. All voting aye. Motion carried.

VETERAN SERVICE OFFICER: Veteran Service Officer Jones met with the board to give them an update from his office. He informed the board he will be ordering his new computer and also of the training session he will be attending this year.

WIC CONTRACT : Motion by Bjerke, second by Hass to approve and allow Chairman to sign the 2016 WIC contract with the State of South Dakota. All voting aye. Motion carried.

REGISTER OF DEEDS : ROD Helkenn met with the board to inform them she will be purchasing supplies to use to update records in her office. These purchases will be paid for using Modernization and Preservation funds.

TAX DEEDS : Motion by Loomis, second by Hass to approve and allow Chairman to sign deeds from the tax deed sale of May 19, 2015. All voting aye. Motion carried.

EXECUTIVE SESSION : Motion by Bjerke, second by Loomis to enter into executive session at 9:35 a.m.to consult with legal counsel about potential litigation. States Attorney Fjelland present. Chairman declared out of executive session at 9:42 a.m. All voting aye. Motion carried.

Motion by Wicks, second by Loomis to pay Sanford Health Network Medicaid rate in the amount of $5057.30 for county resident. All voting aye. Motion carried.

POLICY : ROD Helkenn met with the board to request change to policy regarding meal reimbursement. Current policy states no meals reimbursed unless more than 40 miles from Clark. It was decided to leave current policy in place.

SET HEARING : Motion by Loomis second by Hass to set hearing for Crocker Hills Bar and Grill for 9:30 a.m. June 16, 2015 for malt beverage on-off sale at establishment in Crocker, SD. All voting aye. Motion carried.

CREDIT BUREAU : Auditor Tarbox informed the board that the Credit Bureau collection agency in Watertown has closed as of May 29, 2015. Contact has been made with other collection agencies that the County could potentially use for collection purposes. No action taken.

911 UPDATE : Sheriff McGraw updated the board on 911 equipment that he has taken to Codington County to be used to implement Clark County 911 services.

SHERIFF : Motion by Loomis, second by Bjerke to allow Sheriff’s department to purchase CAD mobile program for the sheriff computers. This software will allow faster response times and the ability for the sheriff department to track necessary information. All voting aye. Motion carried.

AMBULANCE : Ambulance Administrator Grensberg met with the board to discuss surplus and sale of the 1993 ambulance that will be replaced later this year. No action taken.

AMBULANCE: Discussion was held regarding response time and communication issues concerning the Willow Lake ambulance. Options were discussed how to improve communication with Clark staff to ensure calls are answered in a timely manner.

NURSE : Community Health Nurse Meier met with the board and gave her quarterly report. She updated the board on number of clients and activities she will be pursuing this summer, including blood pressure clinics and immunizations.

AUTO SUPPLEMENT : Motion by Loomis, second by Bjerke to allow auto supplement in the amount of $9350.00 for Emergency Management from 226-0-331.25 to 226-222-426. Means of finance is unanticipated grant money from federal grant that purchased the ISG thermal imaging camera. All voting aye. Motion carried.

CLAIMS: Motion by Loomis, second by Hass, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Medica-refund 147.68, Noridian-refund 570.40, Optum-refund 145.51, COMMISSIONERS: Clark Co Courier-alcohol/proceedings/ordinance 543.66, AUDITOR: Best Western Ramkota Hotel-lodging 185.98, Clark Co Courier-surplus property-37.37, Clark Co Treasurer-postage 49.00, ITC-service-39.71, Office Peeps-supplies 41.31, TREASURER: Best Western Ramkota –lodging 92.99, Clark Co Treasurer-postage 1.00, ITC-service 41.92, STATES ATTORNEY: ITC-service 62.18, COURT: Bratland Law-court appointed 2057.40, SDACC-quarterly catastrophic legal 1431.81, PUBLIC BUILDINGS: Culligan-water 45.50, Dekker Hardware-keys 5.97, ITC-service 33.07, Star Laundry-rugs 36.58, State Flag Account -flags 37.24, DIRECTOR OF EQUALIZATION: Clark Co Treasurer-postage 54.60, ITC-service 97.57, REGISTER OF DEEDS: A&B Business-copy machine rent 130.16, Best Western Ramkota-lodging 92.99, Clark Co Treasurer-postage 73.00, ITC-service 72.35, Marco-contract printer 96.44, McLeods-mtg book 265.92, VETERANS OFFICER: ITC-service 35.74, SHERIFF: Clark Co Treasurer-postage 81.61, Dekker Hardware-supplies 9.48, ITC-service 203.86, JB’s Repair-oil change/supplies/rack/pinion 1391.20, Tony’s Collision- front end alignment 70.00, Verizon Wireless-monthly fees 228.03, AIRPORT: Clark Rural Water-water 30.00, POOR: Credit Bureau of Wtn-collection fees 33.33, Sanford Health-payment 5057.30, AMBULANCE: A-Ox Welding-oxygen 47.95, Clark Co Treasurer-postage 98.00, Credit Bureau of Wtn –collection fees 8.33, Dekker Hardware-supplies 19.98, ITC-service 197.53, Prairie Lake Hosp –supplies 5.19, State Flag Account-flags 37.24, MENTAL & HANDICAPPED-SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Yankton Co Treasurer-mental illness hearing 86.75, EXTENSION OFFICE: ITC-service 86.33, Office Peeps-supplies 12.45, Star Laundry & Dry Cleaners – rugs 25.62, Toshiba Financial Service-machine rent 50.20, US Postmaster 5.00, WEED: Dekker Hardware-supplies 122.37, ITC-service 107.99, PLANNING & ZONING: Clark Co Courier-Alliance/Beving/Silver Lake-94.82, ROAD & BRIDGE: AT&T Mobility-cell phone 59.12, Butler Machinery-parts-2691.08, Dekker Hardware-supplies 382.22, Fastenal Co-parts 54.18, ITC-service- 150.13, Jebro Inc-MC800 17170.82, M&T Fire & Safety-shop supplies 57.00, Matheson Tri-Gas-welding supplies-76.96, Northwestern Energy-utilities 26.85, Sioux Rural Water-water 29.00, Team laboratory Chemical Corp-road patch 1683.00, WW Tire-tire repairs 255.00, Westside Implement –parts-205.82, 911 SERVICE FUND: City of Watertown-911 emergency surcharge 3195.02, M&P RELIEF FLOW THRU: SDACO- 2.00 Fee/ ROD modernization -144.00. TOTAL: 40,875.81.

PAYROLL : COMMISSIONERS: 5565.76, AUDITOR: 3251.66, TREASURER: 3101.23, STATES ATTORNEY: 2472.03, COURTHOUSE: 1566.80, DIRECTOR OF EQUALIZATION: 3545.03, REGISTER OF DEEDS: 2394.13, VETERAN OFFICER: 336.41, SHERIFF: 4514.87, POOR: 453.57, NURSE: 1827.55, AMBULANCE: 7001.92, EXTENSION: 1259.96, WEED: 4243.45, PLANNING & ZONING: 397.80, ROAD & BRIDGE: 32,096.47, EMERGENCY & DISASTER: 877.00. TOTAL: 74905.64.

ADJOURN:Motion by Hass, second by Loomis, to adjourn at 11:55 a.m. until next regular meeting Tuesday, June 16, 2015 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:

(SEAL)

_________________________ >                   ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners 

CLARK COUNTY COMMISSIONER PROCEEDINGS

May 19, 2015

The Clark County Commissioners met in regular session on May 19, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox. 

MINUTES : Motion by Hass, second by Loomis to approve the minutes from the regular meeting of May 5, 2015 meeting. All members voting aye. Motion carried.

BURN BAN: Motion by Bjerke second by Wicks to lift the burn ban for Clark County effective immediately. All voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and road work being done which includes work on County Road 22. He informed the board that Oaktree funds have been received. The 2009 Cat 140 M motorgrader has sold at Bell’s sale for $100,000.

ORDINANCE 3-15: Motion by Wicks, second by Hass to table Ordinance 3-15. All voting aye. Motion carried.

ORDINANCE 4-15 : Present Scott Campbell and Paul Fuller. Motion by Hass, second by Bjerke to approve Ordinance 4-15 with official maps and application to be developed. This Ordinance will establish a limited license agreement for use of Clark County right of way. Voting aye: Bjerke, Hass, Wicks, Loomis. Voting nay: Reints. Motion carried.

RESIGNATION : Motion by Loomis, second by Bjerke to accept the resignation of Greg Stormo. The board thanks Greg for his years of service. All voting aye. Motion carried.

MEETING DATE : Motion by Wicks, second by Loomis to change date of September meeting from the 15th to the 22nd as officials and commissioners will be attending fall convention. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Bjerke to enter into Board of Adjustment. All voting aye. Motion carried.

ORDINANCE 2-15: At 9:00 a.m. the time specified hearing was held for Ordinance 2-15. No one appeared. Motion by Loomis, second by Hass to conduct second reading of Ordinance 2-15 and to recommend to the Board of County Commissioners. This Ordinance will change the classification of approximately two acres in NW ¼ 14-116-57 to commercial-Industrial from Agricultural. Applicant is Marty Beving. All voting aye. Motion carried.

CONDITIONAL USE 2-15: At 9:05 a.m. the time specified hearing was held for Conditional use 2-15. No one appeared. Motion by Bjerke, second by Loomis to approve Conditional Use 2-15 which will allow Marty Beving to use NW ¼ 14-116-57 to operate and maintain a bait shop.

All voting aye. Motion carried.

VARIANCE 6-15 : At 9:15 a.m. the time specified hearing was held for Variance 6-15: No one appeared. Motion by Bjerke second by Hass to approve Variance 6-15 which will allow Alliance Family Farms, LLC to use S 1650’ of W 815’ of SE ¼ 5-114-58 to build a 28’ x 28’ garage and breezeway attached to the house closer to the right of way. All members voted aye. Motion carried.

CONDITIONAL USE 6-15 : At 9:25 a.m. the time specified hearing was held for Conditional Use 6-15. John Grosz, Randy Grosz, Randy Waldner, John J Grosz, David Waldner, Bill Fuller and DuWayne Dekker appeared. Discussion was held regarding the increase in animal units, state regulation and management and the letter of assurance. Motion by Hass, second by Reints to table the issue until the June 16, 2015 meeting. All voting aye. Motion carried.

ADJOURN: Motion by Loomis, second by Bjerke to adjourn from Board Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

TAX DEED SALE : At 10:00 a.m. the time specified the tax deed property sale was held on first floor of the Courthouse. Parcel #1: is Lot 8 Block 1 Hove’s Second Addition to the Town of Vienna. Motion by Hass, second by Reints to accept the bid of Dan Anderson in the amount of $1100.00. All voting aye. Motion carried.

Parcel #2: Lot 10 and West 41 feet of Lot 11 Block 2 Less East 11” Hoves’s Second Addition to the town of Vienna. Motion by Wicks, second by Bjerke to accept the bid of Jon Rider in the amount of $1200.00. All voting aye. Motion carried.

Parcel #3: East 9 feet of Lot 11 and all of Lot 12 Block 2 Hove’s Second Addition to the Town of Vienna. Motion by Loomis, second by Hass to accept the bid of Jon Rider in the amount of $800.00. All voting aye. Motion carried.


Parcel #4: 50 feet by 150’ in NW ¼ 28-117-59 Clark County. This property was declared a no sale.

Parcel #5: Lot 17 and Lot 18 in Block 2 Original Town of Bradley. Motion by Loomis, second by Bjerke to accept the bid of Burton Raymer in the amount of $8600. All voting aye. Motion carried.

Parcel #6: Lot 1 and Lot 2 Block 1 George W Nafus Addition to the Town of Vienna. Motion by Wicks, second by Loomis to accept the bid of $500.00 from Marvin Virchow. All voting aye. Motion carried.

Parcel #7: Lot 3 Block 1 George W Nafus Addition to the Town of Vienna. Motion by Bjerke, second by Hass to accept the bid of $200 from Marvin Virchow. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Wicks to set hearing Variance 7-15. This Variance if approved will allow Ryan Helkenn to use SW ¼ 13-116-59 to plant trees closer to the road than zoning permits. All voting aye. Motion carried.

ADJOURN: Motion by Bjerke, second by Loomis to adjourn from Board Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

Motion by Loomis, second by Hass to approve Ordinance 4-15 upon recommendation of Board of Adjustment. All voting aye. Motion carried.

HEARING : At 10:45 a.m. the time specified hearing was held for Crocker Hills Bar and Grill transfer of malt beverage and liquor license from Crocker Bar. No one appeared. Motion by Loomis, second by Hass to approve the transfer of malt beverage and liquor licenses. All voting aye. Motion carried.

AMBULANC E: Motion by Loomis, second by Wicks to declare window air conditioner unit used at the ambulance building as junk as it is no longer useful for the purpose it was purchased. All voting aye. Motion carried.

AMBULANCE : Motion by Wicks, second by Loomis to approve Jamie Hohm as EVOC driver for the ambulance squad as per request of Ambulance Administrator Grensberg. All voting aye. Motion carried.

AIRPORT : Airport Manager Doug Hansen met with the board to inquire about purchasing signs to identify individual hangars at the airport. Board approved the request.

WEED: Weed supervisor met with the board to discuss 2016 budget and purchase of a new four wheeler in calendar year 2016. No action needed.


WEED : Motion by Loomis, second by Wicks to allow Weed supervisor to advertise for help for spraying season 2015. He will advertise in the Clark paper and list with the Watertown job site. All members voting aye. Motion carried.

FUNDING REQUEST : Motion by Wicks, second by Loomis to deny request from DakotAbilities for financial support for county resident. All voting aye. Motion carried.

ADMISSIONS AND SUMMARY : Motion by Loomis, second by Wicks to allow Chairman to sign notice and admission of summons and complaint for Ronayne & Cogley, Attorneys. All voting aye. Motion carried.

CLAIMS : Motion by Loomis, second by Wicks to approve the following claims and allow auditor to issue payments for same. Motion carried. All voting aye. COMMISSIONERS: Voyager Fleet Systems-fuel 83.49, AUDITOR: McLeods- laser checks 368.92, Chris Tarbox-meals/mileage 119.91, TREASURER: Connecting Point- computer work 40.00, Kay Mahlen-meals 22.75, STATES ATTORNEY: SD Dept of Revenue-blood draws-70.00, West Payment Center-online library 1181.14, PUBLIC BUILDINGS: City of Clark-water/sewer 61.50, Cook’s Wastepaper –garbage service 27.15, Mid-American Research Chemical-supplies 356.51, Northwester Energy- utilities 677.01, DIRECTOR OF EQUALIZATION: Office peeps –stapler 7.20, REGISTER OF DEEDS: Andrea Helkenn-meals 12.00, PREDATORY ANIMAL: SD Dept of Rev-animal damage control 2599.84, SHERIFF: Chief Supply Corp-radio batteries 277.45, Clark Community Oil-fuel 715.52, Mack’s oil change/supplies 176.90, SD Federal Property-supplies 78.00, Sturdevants Auto Parts-supplies 151.94, The Lodge at Deadwood-lodging 255.00, Wex Bank- April fuel 71.55, PRISONER CARE: Codington Co Auditor-prisoner care/medical bill 416.00, AIRPORT: Lehtola Builders-GA Terminal/SRE building 50075.10, Northwestern Energy-utilities 48.62, POOR: Credit Bureau of Wtn collection fees 68.51, NURSE: Office Peeps-supplies 285.21, AMBULANCE: Bound Tree Medical-supplies 158.31, City of Clark-water/sewer 43.50, Clark Community Oil- fuel 384.91, Credit Bureau of Wtn- collection fees 444.86, Dakota Electronics-batteries 122.00, Northwestern Energy-utilities 258.41, Voyager Fleet Systems-fuel 95.23, SOC SERV FOR AGED: Inter-Lakes Comm Action-comm serv work/May 1319.42, MENTAL ILLNESS BOARD: Lewis & Clark –services 160.00, EXTENSION: Ken’s Fairway-supplies 16.27, National 4-H Council –reference material 34.94, US Postmaster – stamps 328.00, WEED: BlueTarp Financial-repairs 107.97, City of Clark-water/sewer 48.00, Cook’s Wastepaper-garbage service 36.41, Northwestern Energy-utilities 242.00, Sturdevants –supplies 536.96, ROAD & BRIDGE: Ameripride Services-shop towels 81.23, Avera Queen of Peace-drug testing 491.25, City of Clark –water 48.00, Clark Co Farmers Elevator – diesel/supplies 20119.04, Clark Community Oil-diesel/propane/supplies 6446.07, Cook’s Wastepaper-garbage service 36.42, Crawford Trucks-parts 118.74, Glacial Lakes Radiator-parts 87.50, Lyle Signs-signs 192.30, Menards-supplies 271.99, Northwestern Energy-utilities 521.42, Office Peeps-supplies 37.85, Productivity Plus Acct-parts 717.67, Schuneman Equipment-parts 87.18, SDPAA-Ins/rental tractors 837.00, Sturdevants Auto parts-filters 85.92, Sturdevants –parts 910.36, Truenorth Steel-96”culvert/Garfield township-12,943.71, 911 SERVICE FUND: Centurylink-April fees 191.66, CIVIL DEFENSE: Sturdevants Auto- parts – supplies 6.59, REGISTER OF DEEDS: Microfilm Imaging scanning rent 395.00. TOTAL: 107,211.31.

PAYROLL : AUDITOR: 4588.36, TREASURER: 4165.45, STATES ATTORNEY:
3542.66, COURTHOUSE: 2429.17, DIRECTOR OF EQUALIZATION: 3425.23, REGISTER OF DEEDS: 2791.49, VETERAN SERVICE OFFICE: 439.47, SHERIFF: 6113.83, NURSE: 1585.17, AMBULANCE: 5039.69, EXTENSION: 969.03, WEED: 2720.07 ROAD and BRIDGE: 36867.15, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 75,825.83.

SURPLUS ANALYSIS : According to SDCL 7-12-18-1, the total unreserved undesignated fund balance of the General Fund for Clark County as of March 31, 2015 is 1,302,401.79 which is 26% of the 2015 budget.

REPORTS: Motion by Wicks, second by Loomis, to approve the following reports. All voting ye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER

Cash on hand…………………………………………..…       777,047.01   
Money Market…..…………………………………… .…   3,643,580.17
CD’s…………..……………………………………………   800,000.00
Checking Account....…….………………………………….. 15,591.08
   TOTAL:………………………………………………… 5,236,218.26

These funds include all funds administered by the county including: General Fund 2,293,072.11, Road and Bridge: 486,696.26, 911 Service Fund: 112,145.50 E/D: -11,842.20, Domestic Abuse: 63.00, 24/7: 10,902.16, ROD Mod/Pres: 15,763.58, Clark County TIF 8103.15, Trust and Agency Funds 2,321,314.70, which are funds returned to schools, towns, townships and special districts. TOTAL: 5,236,218.26.

ROD Fees: Recording fees: 2390.00, Transfer fees: 3935.00, Births: 25.00, Deaths: 70.00, Marriages: 45.00, Copy money: 78.25, Misc 124.00. TOTAL: 6667.25.

Ambulance: $7,978.19, Sheriff: Mileage 98.90, Civil fees $480.00, Pistol permits $24.00.

ENDORSEMENT: Motion by Wicks, second by Loomis to allow Chairman to sign general endorsement for Section of the governmental property agreement and official’s liability endorsement for South Dakota Public Assurance Alliance. All voting aye. Motion carried.

AIRPORT: Motion by Loomis, second by Bjerke to approve and allow Chairman to sign the Airport Project No 2014 Pavement Maintenance, state Financial Assistance Agreement. All voting aye. Motion carried.

ADJOURN :Motion by Hass, second by Wicks to adjourn at 12:50 p.m. until next regular meeting Tuesday, June 2, 2015 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:
(SEAL)

__________________________                  ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS 

May 5, 2015

Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on May 5, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.

MINUTES: Motion by Wicks, second by Loomis, to approve the minutes of the regular meeting of April 21, 2015. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and road work being done. He also informed them that the culvert has been placed south of Crocker and discussed the Oak Tree road haul agreement. He told the board that he has a 95 Ford pickup with 325,000 miles that will need to be declared surplus. He also informed the Board that he had been contacted by citizens requesting no loads on County Road #5. No action taken.

HIGHWAY : Motion by Loomis, second by Hass to allow right of way permit for water line to bait shop. All voting aye. Motion carried.

HIGHWAY : Motion by Hass, second by Loomis to allow right of way permit for water and electrical for irrigation pivot. All voting aye. Motion carried.

FUEL QUOTES : The following monthly fuel quotes were presented to the board for May 2015. Diesel #2 -. Clark County Farmers Elevator, Bradley, Garden City, Vienna Willow Lake, Raymond shops. $2.197. Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops. $2.13. Gas: Clark County Farmers Elevator –no bid. Clark Community Oil. $2.32.5. The County accepted the low bid and all bids are on file in the Auditor's office.

TRANSPORT LOAD QUOTES : The following transport fuel quotes were presented to the board for May 2015. Diesel #2: Clark County Farmers Elevator -$2.077, Clark Community Oil - $2.08. The County accepted the low bid and all bids are on file in the Auditor’s office.

RESOLUTION 14-15 : Motion by Hass, second by Bjerke to rescind motion for Resolution 14-15 because an increase to the wheel tax must be done by action of an Ordinance. All voting aye. Motion carried.

ORDINANCE 3-15 : The Board of Commissioners held the first reading of Ordinance 3-15 to increase the wheel tax in Clark County. The second reading is scheduled for May 19, 2015 at 8:10 a.m.

RESOLUTION 16-15 : States Attorney Fjelland presented Resolution 16-15 for the Board to review. This Resolution relates to imposing a levy for special highway fund. No action taken.

ORDINANCE 4-15: Scott Campbell, Paul Fuller and SA Fjelland present. The Board of Commissioners held the first reading of Ordinance 4-15 to establish a limited license agreement for use of Clark County road right-of-way. Second reading set for May 19th, 2015 at 8:30 a.m.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING: Marty Beving and Cindy Beving appeared. Motion by Loomis, second by Hass to approve Variance 5-15. This Variance will allow Martin Beving to use NW ¼ 14-116-57 to place a building closer to the right of way than Clark County Zoning permits. All voting aye. Motion carried.

HEARING : Chairman Reints declared that both Clark County Commissioners and Clark County Planning and Zoning boards met jointly for a public hearing for Ordinance 2-15. DOE Reidburn was available to answer questions. Marty Beving and Cindy Beving appeared. Motion by Bjerke, second by Loomis to allow first reading of Ordinance 2-15 and close the hearing. This rezoning will amend the classification of approximately two acres in NW ¼ 14-116-57 to Commercial-Industrial from Agricultural owned by Marty Beving. All voting aye. Motion carried.

CONDITIONAL USE 5-15 : Motion by Loomis, second by Wicks to accept the retraction by Silver Lake Hutterian of Conditional Use 5-15. All voting aye. Motion carried.

SET HEARING : Motion by Hass, second by Wicks to set hearing for Variance 6-15 if approved will allow Alliance Family Farms to use S 1650’ of W815’ of SE ¼ 5-114-58 to build a 28’x28’ garage and breezeway attached to the house closer to the right of way than permitted. Hearing set for 9:15 a.m. on May 19, 2015. All voting aye. Motion carried.

SET HEARING : Motion by Bjerke, second by Loomis to set hearing for Conditional Use 6-15 which if approved will allow Silver Lake Hutterian to use SE ¼ 7-116-56 to build turkey barns closer than the CAFO right of way. Hearing set for 9:25 a.m., May 19, 2015. All voting aye. Motion carried.

ADJOURN: Motion by Hass, second by Bjerke to adjourn from Board Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

ORDINANCE 2-15 : Motion by Loomis second by Wicks to recommend approval of Ordinance 2-15 to Board of County Commissioners. All voting aye. Motion carried.

PLAT : Motion by Hass, second by Loomis to approve Resolution 17-15 – Ragels Plat. All voting aye. Motion carried.

RESOLUTION 17-15

BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the plat entitled: “Ragels Addition located in the Northwest Quarter of Section 23, Township 119 North, Range 59 West of the 5th P.M., Clark County, South Dakota ” which has been submitted for examination pursuant to law and it appearing that all taxes and special assessments have been paid and that such plat and the survey thereof have been made and executed according to law, the plat is hereby approved, and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.

Dated at Clark, South Dakota, this 5th day of May, 2015.

/s/ Richard Reints__________________

Chairman, Board of County Commissioners

Clark County, South Dakota

ATTEST
/s/ Christine Tarbox_________________

County Auditor, Clark County, South Dakota

REGISTER OF DEEDS : Motion by Wicks, second by Bjerke to allow Chairman to sign software license, maintenance and support agreement with Microfilm Imaging Systems as presented by ROD Helkenn. The service will be funded by the modernization and preservation fund. All voting aye. Motion carried.

AIRPORT: Motion by Loomis, second by Bjerke to allow Chairman to sign request to use tax credit money for the purchase of a zero turn mower for the airport. This request was forwarded to the Department of Transportation. All voting aye. Motion carried.

MALT BEVERAGE : Motion by Wicks, second by Hass to approve the malt beverage license for Carpenter Country Store. The license allows off sale malt beverage. All voting aye. Motion carried.

MALT BEVERAGE : Motion by Loomis, second by Bjerke to approve the malt beverage license for Keller Kountry Korner. The license allows off/on sale malt beverage. All voting aye. Motion carried.

MALT BEVERAGE: Motion by Bjerke, second by Loomis to approve the malt beverage license for Oaktree Lodge. The license allows off/on sale malt beverage. All voting aye. Motion carried.

SET HEARING : Motion by Bjerke, second by Loomis to set hearing for Crocker Bar for transfer of malt beverage license. Hearing set for 10:45 a.m., May 19, 2015. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Wicks to set hearing for Crocker Bar for transfer of liquor license for remainder of 2015. Hearing set for 10:45 a.m. May 19, 2015. All voting aye. Motion carried.

TOWNSHIP BONDS : Motion by Hass, second by Wicks to approve the following township bonds for 2015 that are on file in the Auditor’s office. All voting aye. Motion carried.

TOWNSHIP

CLERK BOND

TREASURER BOND

BLAINE #1

Yes

Yes

COTTONWOOD#2

Yes

Yes

SPRING VALLEY #3

Yes

Yes

WARREN #4

Yes

Yes

ASH #5

Yes

Yes

WOODLAND #6

Yes

Yes

THORP #7

Yes

Yes

MAYDELL #8

Yes

Yes

EDEN #9

Yes

Yes

MT PLEASANT#10

Yes

Yes

GARFIELD #11

Yes

Yes

RAYMOND #12

Yes

Yes

LOGAN #13

Yes

Yes

LINCOLN #14

Yes

Yes

ELROD #17

Yes

Yes

FOXTON #18

Yes

Yes

MERTON #19

Yes

Yes

DARLINGTON #20

Yes

Yes

FORDHAM #21

Yes

Yes

RICHLAND #22

Yes

Yes

HAGUE #23

Yes

Yes

LAKE #24

Yes

Yes

PLEASANT #25

Yes

YES

WASHINGTON#26

Yes

Yes

COLLINS #27

Yes

Yes

ROSEDALE #28

Yes

Yes

BURN BAN : Emergency Manager Gravning met with the board to discuss the burn ban. Burn ban will remain in effect at this time.

SPRING WORKSHOP : Auditor Tarbox informed the board that County officials will be attending training in Pierre next week. Auditor training will continue on Friday.

REIMBURSEMENT : Motion by Loomis, second by Wicks to adopt the increase in state rates. These changes were proposed by the State Board of Finance and approved at the Interim Rules Committee meeting. Clark County will follow the new state reimbursement rates. Mileage will be increased to $.42 per mile. Meal rates increase to $6.00 for breakfast, $11.00 for lunch and $15.00 for dinner. County employees will be reimbursed from receipts presented for payment with these amounts being the maximum to be reimbursed. This change will be effective July 1, 2015. All voting aye. Motion carried.

CL AIMS: Motion by Bjerke, second by Wicks, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Aberdeen Ambulance-60% of run 593.89, Watertown Fire Department- 60% of run 613.20, COMMISSIONERS: Clark Co Courier-proceedings 321.07, Moody County Treasurer-registration/Sioux Valley mtg 30.00, AUDITOR: ITC-service 38.72, TREASURER: Clark Co Courier-taxes due 36.75, ITC-service 40.64, Office Peeps-notebook 9.74, STATES ATTORNEY: ITC-service 59.94, Office Peeps-banker boxes 15.37, PUBLIC BUILDINGS: Culligan-water 75.50, Dakota Data Shred-shredder minimum 53.64, Dekker Hardware-supplies 34.13, ITC-service 33.71, JCL Solutions-Janitors Closet –NABC 62.61, Star Laundry-rugs 54.87, DIRECTOR OF EQUALIZATION: Dekker Hardware-supplies 8.49, ITC-service 152.70, Office Peeps- clips/pens/wallet 33.09, REGISTER OF DEEDS: A&B Business- copy machine rent 130.16, ITC-service/fax-73.20, VETERAN SERVICE OFFICER: ITC-service 42.02, SHERIFF: AP Auto Pros-repair light bar 217.33, ITC-service 198.31, McLeods-warning tickets 95.64, Ultramax Ammunition-ammunition 363.00, Verizon Wireless-monthly fees 227.31, AIRPORT: Clark Rural Water System-water 30.00, Helms & Associates-construction admin 1076.29, NURSE: Dekker Hardware-supplies 78.97, Office Peeps-envelopes 12.59, Sara Tarbox-meals 13.26, AMBULANCE: A-Ox Welding Supply-oxygen 35.79, Dekker Hardware-supplies 29.22, ITC-service 197.44, MENTAL & HANDICAPPED: SD Dept of Revenue-pt care 60.00, EXTENSION: Dekker Hardware- supplies 9.44, ITC-service 95.38, Office Peeps-paper/binder clips 105.56, SDSU Print Lab-envelopes 247.88, Star Laundry- rugs 38.43, WEED: Clark Co Courier-2 help wanted box ad 42.00, Dekker Hardware-supplies 112.95, ITC-service 103.35, Westside Implement-supplies 11.34, PLANNING & ZONING: Clark Co Courier- CU Variances 126.59, ROAD & BRIDGE: AT&T Mobility-service 59.12, Butler Machinery-parts 1260.97, Dekker Hardware-supplies 284.89, Equipment Blades-edges for bucket 1074.06, ITC-service 114.53, Jebro-MC800-19054.76, Mac’s Inc- supplies 149.90, Matheson Tri-gas –welding supplies 121.93, Northwestern Energy-shop utilities-35.11, Oscar’s Machine Shop-parts-462.42, RDO Trust-parts 72.76, Schuneman Equipment -3 rental tractors 10,500.00, SDPAA- Ins 422.00, Sioux Rural Water System-water 29.00, WW Tire Service-tire repairs 26.00, Westside Implement-parts 61.11, Wheelco-parts 171.35, 911 SERVICE FUND: City of Watertown-surcharge 3123.26, CIVIL DEFENSE: SDEMA-conference registration 140.00, EXCISE TAX: SD Dept of Revenue-excise tax 24.80, M&P RELIEF FLOW THRU- SDACO-$2.00 fee 196.00. TOTAL 43,425.48.

PAYROLL : COMMISSIONERS: 5615.56, AUDITOR: 3251.67, TREASURER: 3101.22, STATES ATTORNEY: 2472.04, COURTHOUSE: 1621.70, DIRECTOR OF EQUALIZATION: 3545.04, REGISTER OF DEEDS: 2372.33, VETERAN OFFICER: 336.41, SHERIFF: 4514.89, POOR: 453.57, NURSE: 1629.01, AMBULANCE: 6885.36, EXTENSION: 1016.90, WEED: 2128.00, PLANNING & ZONING: 397.79, ROAD & BRIDGE: 27,942.77, EMERGENCY & DISASTER: 877.01. TOTAL: 68,161.27.

ADJOURN : Motion by Hass, second by Loomis, to adjourn at 10:30 a.m. until next regular meeting Tuesday, May 19, 2015 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:

(SEAL)

_________________________                    ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners      

CLARK COUNTY COMMISSIONER PROCEEDINGS

April 21, 2015

The Clark County Commissioners met in regular session on April 21, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Loomis, second by Bjerke to approve the minutes from the regular meeting of April 7, 2015, April 14, 2015 special meeting and April 14, 2015 equalization meeting. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and road work being done. He discussed the Oaktree Road Haul agreement. Further discussion was held regarding Senate Bill 1 and additional funding that is available. No action taken.

HIGHWAY : Motion by Hass, second by Bjerke accept Resolution 14-15 and implement additional wheel tax levy. All voting aye. Motion carried.

RESOLUTION TO INCREASE THE WHEEL TAX

RESOLUTION 14-15

WHEREAS, Clark County has passed Ordinance 01-2011 that allowed Clark County to impose and administrate a wheel tax

WHEREAS, Clark County, pursuant to the authority granted in SDCL 32-5A-1, has imposed a wheel tax for all motor vehicles defined by SDCL 32-3-1 eligible for license registration or renewal for April 1, 2011 and all subsequent months: and

WHEREAS, Clark County has the ability to raise the wheel tax per Senate Bill 1, 10-12-13 effective July 1, 2015,

THEREFORE, BE IT RESOLVED, by the Clark County Board of Commissioners, that a levy of five dollars ($5.00) per wheel is hereby established, with a limit of sixty dollars ($60.00) per vehicle, and that the revenue generated from the County wheel tax shall be distributed as follows: three percent (3%) to Cities, seven percent (7%) to Townships, and the remaining ninety percent (90%) to be deposited in the Highway and Bridge Fund and used only for highway and bridge maintenance and construction.

Dated this 21st day of April, 2015.

/s/ Richard Reints

Richard Reints, Chairman

Clark County Commissioners

CLARK COUNTY BOARD OF EQUALIZATION MINUTES

CLARK, SOUTH DAKOTA

April 14, 2015

The Clark County Board of Equalization was called to order at 8:30 a.m. on April 14, 2015 by Chairperson Reints. Other members present: Bjerke, Hass, Wicks, Loomis and acting member Auditor Tarbox. Also present Director of Equalization Reidburn.

According to SDCL 10-11-25, the board proceeded to take their oath of office to act as a County Board of Equalization.

CORRECTIONS: Motion by Wicks, second by Loomis to approve twenty one (21) corrections to parcels. #5375, #5780, #5330, #6488, #1857, #5825, # 6611, #5157, #6481, #6232, #5430, #5779, #5431, #58, #6555, #6466, #6198, #5477, #5270, #5612, #5347, All ayes. Motion carried.

ASSESSEMENT FREEZE FOR ELDERLY DISABLED VETERAN : Motion by Bjerke, second by Loomis, to allow the director to freeze assessment values of disabled or senior citizens on base year according to SDCL10-6A-2. Ten (10) applicants benefited from the tax freeze. All voting aye. Motion carried.

RENEWABLE RESOURCE CREDITS : SDCL 10-6-35.9 allows tax credit for renewable resource energy systems. Motion by Hass, second by Wicks, to allow eighteen (18) structures the property tax assessment credit. Motion carried with all voting aye.

TAX EXEMPT : As required by SDCL 10-4-15.1, a motion was made by Bjerke, second by Wicks, to accept the tax exempt property list which is on file in the Auditor’s office. Motion carried with all voting aye.

APPEALS : The following appeals were presented to the Board by Director Reidburn.

#1-15: Parcel #6494. Mark Lamb. No one appeared. Motion by Wicks, second by Loomis to change value from $3914 to $218 as correction for house that was removed. All ayes. Motion carried.

#2-15: Parcel #2893. Dean Alexander. No one appeared. Assessors Value: 303,688, Local Board Recommendation: 194,052, Assessor Recommendation: 197,908. Motion by Hass, second by Bjerke change value to 197,908. All ayes. Motion carried.

#3-15: Parcel #4255. Dale Springer. Dale and Roger Springer appeared. Assessor Value: 16,165, Local Board Recommendation: 9,600. Assessor Recommendation: 16,165.Motion by Hass, second by Bjerke to change value to 9,600. Voting aye: Hass, Wicks, Loomis, Bjerke. Nay. Reints. Motion carried.

#4:15: Parcel #4382. Steve Berg. Withdrew request.

#5:15: #812 Todd Seefeldt. Todd and Kim Seefeldt appeared. Assessor Value: 93,732, Local Board Recommendation: 52,000. Assessor Recommendation 93,732. Motion by Loomis, second by Reints to change value to 72,866. All voting aye. Motion carried.

#6-15: #1723 Alice Heim – Alice Heim appeared. Assessor Value: 230,314, Appealed directly to County Boards. Assessor Recommendation 230,314. Motion by Bjerke, second by Hass to change value to 212,657. All voting aye. Motion carried.

#7-15: #Clark Development Corp-Dave Moritz and Teresa Kaufman appeared. Motion by Loomis, second by Hass to lower valuation of their properties by 30%. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis, to adjourn as Board of Equalization. All members voting aye Motion carried.

ATTEST
(SEAL)

____________________________      ________________________________

Christine Tarbox                                               Richard Reints, Chairperson

Clark County Auditor

CLARK COUNTY BOARD OF COUNTY COMMISSIONERS

CLARK, SOUTH DAKOTA

April 14, 2015

The Clark County Commissioners met in special session on April 14, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Loomis and Wicks. Also present Auditor Tarbox.

EXECUTIVE SESSION : Motion by Hass, second by Bjerke to enter into executive session at 8:00 a.m. to discuss a proposed contract. Also present States Attorney Fjelland. Chairman declared out at 8:25 a.m.

Motion by Wicks, second by Bjerke to allow Chairman to sign landlord and mortgage waiver for airport terminal. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis to adjourn from Board of County Commissioners. All voting aye. Motion carried.


ATTEST: (SEAL)

__________________________                                           _________________________

Christine Tarbox                                            Richard Reints, Chairman

Clark County Auditor                                      Clark County Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS 

April 7, 2015

Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on April 7, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass, Wicks, Loomis. Also present Auditor Tarbox.

MINUTES: Motion by Wicks, second by Loomis, to approve the minutes of the regular meeting of March 17, 2015. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and road work being done. He also discussed road haul agreements for Oaktree Wind Farm and Northern Natural Gas.

SURPLUS : Motion by Hass, second by Bjerke, to declare gravel box that was removed from a gravel truck as surplus and allow to be sold as scrap iron. All voting aye. Motion carried.

SURPLUS : Motion by Wicks, second by Bjerke to declare 2009 Cat 140 M all-wheel drive motor grader surplus and allow to be sold at Bell’s May, 2015 sale. All voting aye. Motion carried.

SENATE BILL 1 : The Board discussed Senate Bill 1 and factors in the bill that will generate additional dollars for the Road and Bridge budget. Discussion included increasing the wheel tax to $5.00 per wheel with a maximum of $60.00 per vehicle and applying the $.90 levy as a reserve fund to the road and bridge budget.

COUNTY ROAD 22 : HS Eggleston met with the board to inform them that he has been in contact with the South Dakota Department of Transportation and they will start work in early May.

FUEL QUOTES : The following monthly fuel quotes were presented to the board for April 2015. Diesel #2 -. Clark County Farmers Elevator, 1.99.7, Bradley, Garden City, Vienna Willow Lake, Raymond and Clark shops. Clark Community Oil- 1.84.5 - Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops Gas: Clark County Farmers Elevator –no bid. Clark Community Oil 2.01.9. The County accepted the low bid and all bids are on file in the Auditor's office.

AIRPORT LEASE : At 9:00 a.m. the time specified, airport lease sale was held. Present Mark McHenry, Larry McHenry and Andy Wookey. Motion by Hass, second by Bjerke to accept the bid of McHenry Brothers at $4000.00 per year for three (3) years through December 31, 2017. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Wicks to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING: At 9:30 a.m. the time specified hearing was held for Variance 3-15. No one appeared. Motion by Hass, second by Bjerke, to allow Dave Woodring to use SE¼ 23-117-59 to plant shelterbelt closer to the right of way than Clark County Zoning permits. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Wicks, to set hearing for Variance 4-15. This Variance if approved will allow Ferg Nelson to use NW ¼ 19-113-58 to place a shelterbelt closer to the road than Clark County Zoning permits. Hearing set for 10:00 a.m., April 21, 2015. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

AMBULANCE : Motion by Loomis, second by Wicks to declare surplus 6 AED machines as they are no longer useful for the purpose that they were purchased. This includes four AED Medtronic and two Zoll machines. All voting aye. Motion carried.

AMBULANCE : AA Grensberg updated the Board on the internet at Willow Lake shop and informed the board the windshield has been replaced in the 2003 Ford ambulance. She also informed the board that she will be attending a training in Sioux Falls on April 8, 2015. No action needed.

WEED : At 10:30 a.m. the time specified Weed Supervisor Mehlberg presented quotes for crop oil and surfactin.

VanDiest Supply- Crop oil –Corn belt 17% -7.68/gal, Surfactin- Premier 90-10 19.78/gal

Crop Production Services – Crop Oil – Maximizer COC 9.90/Gal, 2.5 gal containers

Surfactin 90-10 8.20/gal – 2.5 gal container

Liverate 100 NIS 23.60/gal 2.5 gal containers

Commodity Service, Inc – Crop Oil-No bid

Surfactin- Xcelerate 40.00/gal

Motion by Loomis, second by Bjerke to accept the low bids of VanDiest Supply for Crop Oil-and Crop Production Services for Surfactin 90/10 8.20/gal 2 gal containers. All bids are on file in the Auditor’s office. All voting aye. Motion carried.

SURPLUS : Motion by Loomis, second by Bjerke, to allow WS Mehlberg to declare 2005 Land Trekker ATV Serial No: 478796 and 2007 Landpride CUV Trekker ATV Serial NO: 535874, vehicles as surplus and allow weed supervisor to sell them at Bell’s sale in May. All voting aye. Motion carried.

WEED : Motion by Loomis, second by Wicks to allow WS Mehlberg to advertise for part time help for the weed department for 2015 spraying season. Applications will be taken until April 30, 2015. All voting aye. Motion carried.

WEED : Motion by Wicks, second by Loomis to approve the South Dakota Department of Transportation contract proposal as presented and allow Chairman to sign the State of South Dakota Department of Transportation Joint Powers Agreement for weed spraying services by County. All voting aye. Motion carried.

CLERK OF COURTS : Clerk of Courts Aquayo informed the board she is now the Clerk for the Clark County office. She explained that the status will create additional responsibilities for her but only minor changes to the office.

DIRECTOR OF EQUALIZATION: As a requirement to SDCL10-3-14, the Director of Equalization met with the County Commissioners and Auditor for conference in reference to the performance of his duties.

WELFARE : WD Tarbox presented notifications of hospitalization.

OPERATING TRANSFER : Motion by Bjerke, second by Loomis to allow a 700,000 operating transfer from the general fund to the highway fund. All voting aye. Motion carried.

ADMISSION: Motion by Hass, second by Loomis to allow Chairman to sign admission forms on behalf of Clark County for Dacotah Bank represented by Ronayne & Cogley, Attys. All voting aye. Motion carried.

BURN BAN : Motion by Hass, second by Bjerke to approve Resolution # 13-15 which approves a burn ban effective immediately. Also present Emergency Manager Gravning. All voting aye. Motion carried.

RESOLUTION NO: 13-15

WHEREAS, Clark County Ordinance #03-02 authorizes the Board of Commissioners

of Clark County, South Dakota, to declare a “fire danger emergency” whenever weather or other conditions make the open burning of any substance unduly hazardous and a danger to public safety; and

WHEREAS, it appears to the Board of Commissioners of Clark County, South Dakota, that lack of adequate moisture has caused extremely dry conditions to exist in Clark County which make open burning hazardous and a danger to public safety and therefore justify the declaration of a “fire danger emergency”, which includes no open burning;

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Clark County, South Dakota, hereby declares that a “fire danger emergency” exists in Clark County, and all open burning of any substance is prohibited within any or all of the unincorporated areas of Clark County until such time as this resolution shall have been rescinded by appropriate action of the Board of Commissioners of Clark County.

The foregoing resolution was moved for adoption by Commissioner Hass, seconded by Commissioner Wicks, and upon roll call, all vote aye. Whereupon the chairman of the Clark County Board of Commissioners declared the resolution to be duly passed and adopted.

Dated at Clark, Clark County, South Dakota, this 7th day of April 2015.

ATTEST:

/s/ Christine Tarbox_________ /s/ Richard Reints______________


Clark County Auditor Chairperson, Clark County

Board of Commissioners

CLAIMS: Motion by Loomis, second by Bjerke, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL: Doug Lamont-refund 509.00, Watertown Fire Department 60% of run 1177.48, COMMISSIONERS: Best Western Ramkota-lodging 379.96, Clark Co Courier-malt bev/proceedings/cons dis 702.03, Clark Community Oil- fuel 9.72, Tony’s Collision Center- fix door latch 315.24, Voyager Fleet Systems- fuel 43.29, AUDITOR: ITC-service 42.63, Moritz Publishing-ledger sheets 34.60, Office Peeps-binder/folders 137.67, SDACO- Spring Workshop registration 175.00, Chris Tarbox – registration/ Sioux Valley mtg 10.00, TREASURER: ITC-service 42.04, Office peeps-stapler/cartridge 117.22, SDACO-Spring workshop registration 175.00, STATES ATTORNEY: ITC-service 56.10, Moritz Publishing-envelopes 36.80, COURT: Bratland Law-court appointed 2106.30, SDACC- Co share catastrophic legal 1431.81, PUBLIC BUILDINGS: Cook’s Wastepaper-garbage service 27.15, Culligan-water 45.50, Dakota Data Shred-shredder minimum 53.64, Dekker Hardware-supplies 35.25, ITC-service 33.14, Ken’s Fairway-paper towels 9.99, Star Laundry & Dry Cleaners-rugs 36.58, DIRECTOR OF EQUALIZATION: Clark Co Courier-tax exempt list 183.73, ITC-service 120.27, Office Peeps-address labels 80.95, REGISTER OF DEEDS: A&B Business-copy machine rent 124.41, Andrea Helkenn-ins deductible 1000.00, ITC-service-72.55, SDACO-spring workshop registration 175.00 VETERAN OFFICER: ITC-service 37.79, SHERIFF: A&B Business-battery 31.63, Clark Community Oil-fuel- 750.33, Dekker Hardware-cable tie 1.79, ITC-service 197.61, Mack’s –oil change 36.95, Sturdevants Auto Parts-supplies – 276.13, Verizon Wireless-monthly fees 227.23, Voyager Fleet systems-fuel 48.60, Watertown Ford Chrysler-replace tie roads/brakes 721.52, PRISONER CARE: Codington Co Auditor-prisoner care 450.00, AIRPORT: Clark Rural Water-30.00, Helms and Associates-construction admin 1483.19, NURSE: Office Peeps-supplies 72.44, AMBULANCE: A-Ox Welding Supply- K lease, D oxy med 913.25, AT&T Mobility-service 292.92, Bound Tree-supplies 83.90, Cedar Shore Resort-lodging 81.95, Clark Community Oil-fuel 314.77, ITC-service 238.64, Menards –floor polish 24.98, Physio-Control-tubing 78.50, Prairie Lakes Hosp-2 auto external defibrillators 2900.00, Prairie Lakes Hosp-CPR cards 90.00, Voyager Fleet-fuel 57.96, SOC SERV FOR AGED: Inter-Lakes Comm Action-comm serv work 1319.42, MENTAL & HANDICAPPED: SD Dept of Revenue-pt care 60.00, MENTAL ILLNESS: SD Dept of Revenue-involuntary services 600.00, EXTENSION: Dekker Hardware-supplies 38.03, ITC-service 89.78, Star Laundry-rugs 25.62, Toshiba Financial Services-contract 175.60, WEED: Cook’s Wastepaper-garbage service 36.41, Dekker Hardware-supplies 9.34, DVL Fire & Safety-annual inspection/fire extinguishers 242.50, ITC-service 94.54, SD Federal Property-supplies 39.50, SD Assn of Weed and Pest-dues 50.00, PLANNING & ZONING: Clark Co Courier- variance, CU Ordinance 85.97, ROAD & BRIDGE: Ameripride Services-towels 84.93, AT&T Mobility-service 58.53, Butler Machinery-parts 2622.88, Cedar Shore Resort-rooms 169.90, City of Garden City-water 90.00, CK Truck & Trailer Repairs-repairs 4756.40, Clark Co Courier-weight limits/pull shoulders 168.00, Clark County Farmers Elevator-diesel 4923.00, Clark Community Oil-fuel 91.00, Cook’s Wastepaper-garbage service 36.42, Dakota Electronics-radio 509.00, Dekker Hardware-supplies 339.59, Diesel Machinery-parts 1155.26, DVL Fire & Safety-annual inspection/fire extinguishers 899.50, Equipment Blades-grader blades 7852.80, ITC-service 104.96, Loretta Larson Trust-pit run 892.80, Macksteel Warehouse-parts 41.12, Matheson Tri-Gas-welding supplies/shop 454.17, Moritz Publishing-time cards 206.80, New Deal Tire LLC-scrap tires 376.20, North American Truck and Trailer-parts 88.28, Northwestern Energy-utilities 204.72, Office Peeps-office supplies 588.07, Oscar’s Machine Shop-parts 765.49, RDO Trust –parts 3784.19, RDO Trust –motor grader 297,262.00, SD Federal Property-supplies 29.50, SDPAA-motor grader ins 793.00, Sioux Rural Water-water 29.00, Sturdevants Auto Parts-filters/parts 4768.46, WW Tire Service-tires 139.90, Ted A Warkenthien-pit run 1139.04, Westside Implement-parts 735.47, Wheelco Truck & Trailer Parts-parts 1787.29, 911 SERVICE FUND: Century link-feb fees 191.66, City of Watertown-911 Emergency surcharge 3205.06, CIVIL DEFENSE: AT&T Mobility-service 311.55, Clark Co Courier-storm/spotter trainer 94.50, Sturdevants Auto Parts-supplies 209.97, REGISTER OF DEEDS: Microfilm Imaging –scanning equip monthly rent-395.00, M&P Relief Flow Thru-SDACO- $2.00 fee/ ROD modernization 164.00. TOTAL CHECKS: 364,328.25.

PAYROLL : COMMISSIONERS: 5530.49, AUDITOR: 3251.65, TREASURER: 3101.24, STATES ATTORNEY: 2472.03, COURTHOUSE: 1621.70, DIRECTOR OF EQUALIZATION: 3545.04, REGISTER OF DEEDS: 2786.52, VETERAN OFFICER: 336.41, SHERIFF: 4514.91, POOR: 453.57, NURSE: 1544.76, AMBULANCE: 7072.37, EXTENSION: 1378.26, WEED: 306.27, PLANNING & ZONING: 397.80, ROAD & BRIDGE: 38398.70, EMERGENCY & DISASTER: 877.00. TOTAL: 77588.72.

ADJOURN : Motion by Hass, second by Loomis, to adjourn at 12:31 p.m. until next regular meeting Tuesday, April 21, 2015 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:

(SEAL)

_________________________                    ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   

Clark County Board of Commissioners

March 17, 2015

The Clark County Commissioners met in regular session on March 17, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, Wicks and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Loomis, second by Bjerke to approve the minutes from the regular meeting of March 3, 2015. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and road work being done. He informed the board of roads that he will be pulling the shoulder on this season. He informed the board that Clark Engineering had inspected the culvert on County Road #2 south of Crocker and reported that the placement is correct, it will be cleaned out and another culvert added to the end.  Clark Engineering also stated that a culvert does need to be placed on County road #17 north of Fordham Hutterian Brethern, Inc.

LEGISLATIVE UPDATE : The Board spent time discussing Senate Bill 1 and revenue that will be generated for the Road and Bridge fund from the new legislation.

HIGHWAY : Scott Campbell and Bruce Nelson met with the board to further discuss allowing them to access the road right of way to bore across County roads. Also present States Attorney Fjelland. Other concerns discussed is the drainage that will occur from the road bores. SA Fjelland will present options at the April 21, 2015 meeting at 8:30 a.m.

WEED: Weed Supervisor Mehlberg met with the board to present the 2015 Weed bids.

Alligare: No bid.

Crop Production Services:

Picloram –Tordon 22K 39.70/gal 2.5 gal container

2-4D Ester – 16.35/gal 2.5 gal container

Milestone – 277/gal 2.5 gal container

2-4D Amine-Aquatic labeling-11.20/gal 2.5 gal container

Rodeo- 17.30/gal 2.5 gal container

VanDiest Supply

Picloram – Tordon 22K 46.47/gal 2.5 gal container

2-4D Ester- 16.56/gal 2.5 gal container

Milestone-277/gal 2.5 gal container

2-4D Amine –Aquatic label 11.49/gal 2.5 gal container

Rodeo- Aquanet 16.74/gal 2.5 gal container

Motion by Bjerke, second by Hass to accept the low bids from Crop Production Services for Picloram, 2-4D Ester, Milestone and 2-4D Amine, and from VanDiest Supply for Milestone, and Rodeo. All voting aye. Motion carried.

WEED : Motion by Wicks, second by Loomis to allow WS Mehlberg to request bids for crop oil and surfactant. Bids will be received and presented to the board at the April 7, 2015 meeting at 10:30 a.m. All voting aye. Motion carried.

HEARING: At 9:30 a.m. the time specified hearing was held for Clark County Riders for a liquor license for June event. Chad Smidt and Arlie Larson present. Motion by Loomis, second by Hass to approve a temporary liquor license for Clark County Riders for the event at the Clark County Fairgrounds. The license will be available from noon Friday, June 26 thru noon Sunday, June 28, 2015. All voting aye. Motion carried.

HEARING: At 9:35 a.m. the time specified hearing was held for Clark County Riders for a malt beverage license for the June 2016 event. Chad Smidt and Arlie Larson present. Motion by Loomis, second by Bjerke to approve malt beverage license for Clark County Riders for the event that will be held at the Clark County Fairgrounds. The license will be available from noon Friday, June 26 thru noon, June 28, 2016. All voting aye. Motion carried.

FEE : Motion by Wicks, second by Loomis to set fee for malt beverage license for the Clark County Riders at $50.00 for the June event. All voting aye. Motion carried.

FEE : Motion by Bjerke, second by Loomis to set fee for liquor license for the Clark County Riders at $50.00 for the June event. All voting aye. Motion carried.

AIRPORT : Airport Manager Hansen met with the board to discuss an open house in September to dedicate the new Snow Removal Building. He would like to do a fly in breakfast, an air show, and other events during the day. He was inquiring about monetary assistance for the event. No action taken.

AMBULANCE: Motion by Loomis, second by Wicks to allow Ambulance Administrator Grensberg to authorize an internet connection to be put at the Willow Lake Ambulance shed. This will allow Willow Lake ambulance crew internet/computer access. All voting aye. Motion carried.

ORDINANCE 1-15: Motion by Bjerke, second by Wicks to allow Second Reading to Ordinance 1-15 and approve changes and allow Auditor to publish in the Clark County Courier. This Ordinance makes changes Section 1.02.03.02 adopted by Ordinance 14-1, (April 1, 2014), as amended, of the Zoning Ordinance of Clark County All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Hass to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Wicks, second by Loomis to set hearing for Conditional Use 5-15 which if approved will allow Silver Lake Hutterian to use the SE corner of the SE ¼ 7-116-56 to build three (3) finisher turkey barns, one (1) starter turkey barn, and utility building for all four (4) barns. Hearing will be held at 9:45, April 7, 2015. All voting aye. Motion carried.

SET HEARING : Motion by Bjerke, second by Loomis, to set hearing for Variance 2-15 for Silver Lake Hutterian. This Variance if approved will allow the applicant to use SE corner of the SE ¼ 7-116-56 to build turkey barns closer than the CAFO right of way. Hearing set for 9:35 a.m. April 7, 2015. All voting aye. Motion carried.

SET HEARING : Motion by Hass, second by Bjerke to set hearing for Variance 3-15 for Dave Woodring. This Variance if approved will allow the applicant to use SE¼ 23-117-59 to plant shelterbelt closer to the right of way than Clark County Zoning permits. Hearing set for 9:30 a.m. April 7, 2015. All voting aye. Motion carried.

LETTER OF ASSURANCE : Motion by Wicks, second by Loomis to sign the letter of assurance for Northern Natural Gas, Conditional Use 1-15. All voting aye. Motion carried.

LETTER OF ASSURANCE : Motion by Bjerke, second by Loomis to approve letter of Assurance for Alliance Family Farms, Variance 12-14. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Hass to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

DIRECTOR OF EQUALIZATION : DOE Reidburn informed the board he will be attending a mandatory training session in Yankton, June 2 through June 5, 2015.

CLARK DEVELOPMENT CORP : Did not attend.

EXECUTIVE SESSION : Motion by Bjerke, second by Loomis to move into executive session for personnel issues at 11:18 a.m. Chairman declared out at 12:21 p.m.

4-H ADVISOR : Motion by Hass, second by Loomis to allow Chairman to sign SDSU Extension Memorandum of Understanding with Clark County 2015. This contract defines Clark County’s monetary obligation and responsibilities of the 4-H advisor in Clark County. All voting aye. Motion carried.

REQUEST : Motion by Loomis, second by Hass to deny request from NCFE Huron Air to use Clark County Highways for aerial application operations. All voting aye. Motion carried.

CLAIMS : Motion by Hass, second by Wicks, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Department -60% of run 197.21, COMMISSIONERS: Clark Co Courier-proceedings 236.05, Voyager Fleet Systems-fuel 128.25, AUDITOR: Office Peeps-binder 20.16, PMB-0112- internet fee 60.00, Quill Corporation-paper 29.99, TREASURER: Office peeps-binder/toner 78.24, Quill Corporation-toner 217.97, STATES ATTORNEY: Moritz Publishing-paper 158.60, West Payment Center-law library 710.19, PUBLIC BUILDINGS: City of Clark-water/sewer 66.00, Cole Papers-towels 77.33, Cook’s Wastepaper & Recycling-garbage service 26.75, Dakota Data Shred-shredder minimum 53.64, Moeller Sheet Metal-check float switch/boiler- 459.88, Northwestern Energy-utilities 1797.92, DIRECTOR OF EQUALIZATION: Connecting Point-support work 80.00, McLeods –PT- 5 forms-143.27, Moritz Publishing-yellow paper/fold assessments 81.20, Office Peeps-address labels-737.23, REGISTER OF DEEDS: PMB-0112-60.00, Quill Corp-paper./pen 71.47, SHERIFF: Chief Supply Corp-batteries-134.41, Clark Community Oil-fuel-656.79, Mack’s-oil change-36.95, Wex Bank-Feb fuel 134.81, Prisoner Care: Codington Co Auditor-prisoner care 2433.61, AIRPORT: Lehtola Builders –GA Terminal/SRE Building 57,787.65, Northwestern Energy-utilities 79.26, POOR: Credit Bureau of Watertown-collection fees 33.33, Office Peeps-fix lock/file cabinet 70.00, SD Association of Co Commissioners- co share/catastrophic poor-884.00, AMUBLANCE: Bound Tree Medical-supplies 215.96, Cardmember Service-registration-100.00, City of Clark-water/sewer 48.00, Clark Community Oil-diesel 279.65, Credit Bureau of Watertown-collection fees 3.33, Pam Grensberg-registration fee/ Chamberlain conference 213.22, Northwestern Energy-utilities 562.56, Office Peeps-toner 55.99, Sturdevants Auto Parts-shade pulldown roll 14.38, Voyager Fleet Systems-fuel 54.75, SOC SERV FOR AGED: Inter-Lakes Comm Action-support/comm work March 1319.42, MENTAL ILLNESS BOARD: SD Dept of Revenue-involuntary services 600.00, EXTENSION: Cardmember Services-books/reference material 37.02, Office Peeps- cartridge 156.93, WEED: City of Clark-water/sewer 219.00, Clark Co Courier-weed bids/control weeds 87.22, PLANNING & ZONING: Clark Co Courier-cond use 57.24, ROAD & BRIDGE: Ameripride Services-towels 85.27, David Borns- ins deductible-1000.00, Larry Brannan-mileage 16.28, City of Clark-water/sewer 52.50, Clark Co Farmers Elevator-oil 4030.23, Clark Community Oil-diesel 15,980.02, Clark Engineering Corp-engineering services 1258.42, Cook’s Wastepaper-garbage service 71.75, GCR Tire Centers-tires 6542.24, Menards-parts 295.81, Moritz Publishing-right of way copies 180.00, Northwestern Energy-utilities 2301.55, Office Peeps-chair/supplies 677.64, Oscar’s Machine Shop-parts 293.11, Peterbilt of Sioux Falls-parts 417.69,

Productivity Plus Account-parts 242.36, RDO Trust-filters/parts 2754.49, Sturdevants Auto Parts- filters/parts-3631.27, Team Laboratory Chemical Corp-towels 59.50, Wheelco-parts/core credit 644.94, CIVIL DEFENSE: Voyager Fleet Systems-fuel 40.12, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning rent 45.00. TOTAL: 112,387.02.

PAYROLL : AUDITOR: 4588.35, TREASURER: 4165.43, STATES ATTORNEY:
3542.65, COURTHOUSE: 2548.13, DIRECTOR OF EQUALIZATION: 3415.54, REGISTER OF DEEDS: 2515.35, VETERAN SERVICE OFFICE: 336.40, SHERIFF: 6113.80, NURSE: 1517.50, AMBULANCE: 5084.55, EXTENSION: 977.13, WEED: 355.71, ROAD & BRIDGE: 36068.54, EMERGENCY MANAGEMENT: 1149.07. TOTAL: 72,378.15.

REPORTS: Motion by Bjerke, second by Loomis, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURE
Cash on hand…………………………………………..… 16,525.06
Money Market…..…………………………………… .… 1,823,101.13
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 148,371.71
TOTAL:………………………………………………… 2,787,997.90

These funds include all funds administered by the county including: General Fund 2,053,609.08, Road Bridge: 272,502.32, 911 Service Fund: 113,795.90 E/D: 2615.06, Domestic Abuse: 305.00, 24/7: 10,479.16, ROD Mod/Pres: 16,655.28, Clark County TIF 3029.24, Trust and Agency Funds 315,006.86, which are funds returned to schools, towns, townships and special districts. TOTAL: 2,787,997.90.

ROD Fees: Recording fees: 1725.00, Transfer fees: 740.00, Births: 20.00, Deaths: 25.00, Marriages: 15.00, Copy money: 82.75, Misc 126.00. TOTAL: 2733.75.

Ambulance: $10,954.81, Sheriff: Mileage 140.18, Civil fees $405.00, Pistol permits $18.00.

ADJOURN : Motion by Bjerke, second by Loomis to adjourn until next regular meeting Tuesday, April 7, 2015 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:
(SEAL)

__________________________                  ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

March 3, 2015

Commissioner Reints called the regular meeting of the Clark County Commissioners to order at 8:00 a.m. on March 3, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Hass. Wicks absent.

MINUTES: Motion by Hass, second by Bjerke, to approve the minutes of the regular meeting of February 17, 2015. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and road work being done. He also discussed road haul agreements for Oaktree Wind Farm and Northern Natural Gas.

Loomis present.

FUEL QUOTES : The following monthly fuel quotes were presented to the board for March 2015. Diesel #2 -. Clark County Farmers Elevator, 2.25, Bradley, Garden City, Vienna Willow Lake and Raymond shops. Clark Community Oil- 2.27 - Bradley, Garden City, Vienna, Willow Lake, Raymond and Clark shops Gas: Clark County Farmers Elevator –no bid. Clark Community Oil 2.375. The County accepted the low bid and all bids are on file in the Auditor's office.

WEED: Motion by Loomis, second by Bjerke to allow WS Mehlberg to purchase a Kubota RTV X1120D Diesel Work utility vehicle for the weed department. Purchase will be made from Hurkes Implement in Watertown at the cost of $13750.62. Voting aye: Loomis, Bjerke, Hass. Voting nay: Reints. Motion carried.

WEED : WS Mehlberg also discussed advertising for part time help for the weed department. No action taken.

BOARD OF ADJUSTMENT : Motion by Hass, second by Bjerke to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING : At 9:00 a.m. the time specified hearing was held for Variance 1-15 for Clint Lantgen, No one appeared. This Variance if approved will allow him to use NE ¼ of 10-118-56 to build a house 15’ from the township right of way.

FIRST READING : Chairman Hass declared that both Clark County Commissioners and Clark County Planning and Zoning boards met jointly for a public hearing for Ordinance 1-15. DOE Reidburn was available to answer questions. No one appeared. Motion by Bjerke, second by Loomis to close the hearing. All voting aye Motion carried.

Motion by Loomis, second by Bjerke to recommend approval of Ordinance 1-15 to Board of County Commissioners. All ayes. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

ORDINANCE 1-15 : Motion by Loomis, second by Hass to hold first reading of Ordinance 1-15 and set March 17, 2015 at 10:15 a.m. as the time for the second reading of Ordinance 1.15. All voting aye. Motion carried.

ORDINANCE 1-15

AN ORDINANCE ENTITLED, an ordinance to amend Section 1.02.03.02 adopted by Ordinance 14-1, (April 1, 2014), as amended, of the Zoning Ordinance of the Clark County

Be it ordained by the Board of County Commissioners of the Clark County, South Dakota; that Section 1.02.03.02 adopted by Ordinance 14-1, (April 1, 2014), as amended, of the Zoning Ordinance of the Clark County be amended to read as follows.

Section 1.02.03.02. Violations of the ordinance shall be treated in the manner specified below.

Any person who starts work, for which a permit building, conditional use, variance, rezoning, is required by this Zoning Ordinance, without first securing such permit and paying the prescribed fee, shall be charged according to the provisions of this section. All fees assessed there under shall be rounded to the nearest whole dollar.

First Reading March 3, 2015.

DOE : Motion by Loomis second by Bjerke to allow DOE Reidburn to release Natural Resource maps to the South Dakota Department of Natural Resources. The requested information will be furnished by First District on behalf of Clark County. All voting aye. Motion carried.

DOE : DOE Reidburn informed the board of further information that he had obtained in regard to tax exempt status for Clark Development Corp. No action taken.

AMBULANCE : Motion by Loomis, second by Hass to allow Ambulance Administrator Grensberg to purchase two new AED machines for the ambulances. She will purchase them through Prairie Lakes Hospital/WFR PAD Program, purchase price of 1450.00 each. These will replace outdated units in the ambulances. All voting aye. Motion carried.

AMBULANCE : Motion by Hass, second by Loomis to purchase oxygen cylinders from A-OX rather than lease. AA Grensberg explained to the board the savings that it will generate. All ayes. Motion carried.

AMBULANCE : AA Grensberg also discussed laundry facilities for the ambulance service. No action taken.

OAKTREE : Bill Makens met with the board in regards to the road haul agreement established for Oaktree Wind Farm. It was agreed between the board and Mr. Makens that Oaktree Wind Farm will reimburse the County $20,000 and the county will repair the roads. He also discussed the relationship between Oaktree Wind Farm and Con Edison and explained that Juhl is a subcontractor that will be responsible for upkeep of the towers. He also informed the board that there will be an open house later this spring.

HIGHWAY: Clark Engineering did not attend due to weather.

AIRPORT : Motion by Loomis, second by Bjerke to advertise Notice of Leasing of Clark County Real Estate ag acres located in SW ¼ 32-117-57. Auction sale will be held April 7, 2015 at 9:00 a.m. in the Commissioner room at the Courthouse in Clark, South Dakota. Motion carried with all voting aye. This real property is adjacent to the Clark County Airport.

WELFARE : WD Tarbox presented notifications of hospitalization.

SIOUX VALLEY MEETING : Auditor Tarbox informed the board that the Sioux Valley Association quarterly meeting will be held in Bryant, on Monday, March 16, 2015.

RESOLUTION 12-15 : Motion by Hass, second by Reints to approve Resolution 12-15 that will make change to personnel policy Section VII Benefits, Other benefits, B. Health Insurance. All voting aye. Motion carried.

RESOLUTION 12-15

AMEND PERSONNEL POLICY

Section VII Benefits, Other Benefits

B: Health Insurance
Clark County offers regular full time and part time appointed, regular part time and elected officials participation in a dental group insurance policy and a major medical group insurance policy upon written application within (30) days from the date of employment. The County contributes one hundred per cent of the premium of a single person health policy. For employees requesting a family health policy, the County contributes a sum equal to one hundred per cent of the premium of a single person health policy plus one-half of the cost of the difference between the single health policy premium and the premium of a family health policy. Exception: In the event employees are related by blood or marriage and are requesting a family health policy covering said related employees, the County will contribute the equivalency of one hundred percent of the premium of one on the employee’s single health policy plus one-half of the cost of the difference between the single health policy premium and the premium of a family health policy.
The employee may choose a two person household insurance policy with the County contributing one hundred percent of the premium of a single person health policy, plus one-half of the cost of the difference between the single health policy premium and the premium of a two person policy. Exception: In the event both employees are related by blood or marriage and are requesting a two person health policy covering said related employees, the County will contribute the equivalency of one hundred percent of the premium of one of the employee’s single health policy plus one half of the cost of the difference between the single health policy premium and the premium of a two person health policy. All employee contributions to health insurance shall be deducted from the employee’s pay check. Dental insurance policy employee/employer contributions are based on the same rates as health insurance.

Employees and/or dependents may choose to retain the health insurance at their own cost for the maximum time allowed by federal/state law following an individual’s termination of employment with the county.

ADOPTED: March 3, 2015

ATTEST:

(SEAL)

/s/ Christine Tarbox                                        /s/ Richard Reints      
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                  

Clark County Board of Commissioners

ANNUAL REPORT : Motion by Bjerke second by Hass to approve the annual report as presented and allow Auditor Tarbox to publish the report in the Clark County Courier. The report is on file in the Auditor’s office at the Clark County Courthouse.

CONSERVATION DISTRICT REPORT : The 2014 annual report of the Clark County Conservation District was presented to the board and submitted to the Clark County Courier for publication.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Hass to enter into Board of Adjustment. All voting aye. Motion carried.

VARIANCE 1-15 : Motion by Loomis, second by Hass to allow Clint Lantgen to use E 255’ of the W 1456.4’ of the N 255’ of the NE ¼ of 10-118-56 to build a house 30 feet back from the township right of way. All voting aye. Motion carried.

ADJOURN : Motion by Hass, second by Bjerke to adjourn from Board of Adjustment and return to Board of Commissioners. All voting aye. Motion carried.

AIRPORT LEASE : Motion by Bjerke, second by Hass to approve five year airport lease for hangar #5 and hangar #10 for NCFE Hilltop Air, LLC. Lease payment amount will be $200.00 per building per year. All voting aye. Motion carried.

AIRPORT LEASE : Motion by Hass, second by Bjerke to approve a one year lease for Hangar #3 for Cole Wagner. Lease payment will be $200.00 per year. All voting aye. Motion carried.

C LAIMS: Motion by Loomis, second by Bjerke, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Hamlin County-registration fee 30.00, SDACC- registration 300.00, ELECTIONS: Election Systems and Software-hardware/firmware fees 2452.00, JUDICIAL SYSTEM: Graciela Barrantes-interpreting-84.42, AUDITOR: Hamlin Co –registration fee 10 .00, ITC-service 37.84, Office Peeps-ink cartridge 27.85, PMB-0112 – internet fee 120.00, TREASURER: Hamlin Co-registration fee-10.00, ITC-service 42.78, McLeods-misc. receipts 577.89, Office Peeps-cash register tape 17.46, STATES ATTORNEY: ITC-service 59.08, West Payment Center- online library- 710.19, PUBLIC BUILDINGS: Cole Paper-supplies 46.65, Culligan-water 52.75, Dekker Hardware- supplies 44.97, ITC-service 33.09, MidAmerican Research Chemical-supplies 89.89, Star Laundry-rugs 36.58, DIRECTOR OF EQUALIZATION: ITC-service 145.92, Office Peeps-backup 93.23, REGISTER OF DEEDS: A&B Business-copy machine rent 124.41, Hamlin Co-registration fee 10.00, ITC-service 74.24, Marco-printer contract 89.95, Office Peeps-chair 304.01, PMB-0112-internet fee 120.00, VETERANS OFFICER-ITC-service 42.67, SHERIFF: Dekker Hardware- supplies 3.49, ITC-service 189.45, Verizon Wireless –service 277.14, AIRPORT: Helms & Associates-airport fees 1791.47, AMBULANCE: A-Ox Welding Supply-oxygen/cylinder rent 124.02, Dekker Hardware-supplies 7.28, ITC-service 114.64, Premier Specialty Vehicles-batteries 749.00, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Dean Schaefer Court Reporting-services/mental illness 12.00, Lincoln Co Treasurer- mental illness services 18.00, Yankton CO Treas- mental illness hearing 86.75, EXTENSION: A&B Business-book 44.03, Dekker Hardware-supplies 72.98, ITC-service 92.37, Star Laundry-rugs 25.62, Toshiba Financial Services-copy machine rent 164.16, WEED: Assn of SD Co Weed & Pest -2015 membership dues 150.00, Best Western Ramkota-supplies 680.00, Dekker Hardware-supplies 13.06, ITC-service 93.71, Larry Lynch-meals 25.86, Eric Mehlberg-meals 29.72, Paul Orris-meals 21.00, ROAD & BRIDGE: AT&T Mobility-service 58.53, Larry Brannan –mileage 48.84, Butler Machinery-filters/parts 1098.57, Dekker Hardware-supplies-437.59, Hanten’s Repair- 516.98 Interstate Power Systems-parts 1803.90, ITC-service 107.54, James Lewandowski-ins deductible reimbursement 1000.00, Matheson Tri-Gas-welding supplies 454.31, Northwestern Energy-utilities 381.81, Overhead Door-repair door 602.50, SD Dept of Transportation-bridge inspections/pavement 2655.22, Schuneman Equipment Co-tractor rentals 1650.00, Sioux Rural Water- water 29.00, Westside Implement-parts 307.24, 911 SERVICE FUND: Century Link-January fees 191.66, City of Huron=Nov/Dec 911 surcharges 4977.24, Civil Defense: Verizon Wireless-monthly fees 40.01, REGISTER OF DEEDS: Microfilm Imaging-scanning rent 991.70, EXCISE TAX FUND: SD Dept of Revenue-excise tax 59.20, M&P FLOW THRU: SDACC 2.00 fee 138.00. TOTAL: 28183.46.

PAYROLL : COMMISSIONERS: 5534.88, AUDITOR: 3251.66, TREASURER: 3101.25, STATES ATTORNEY: 2472.04, COURTHOUSE: 1566.79, DIRECTOR OF EQUALIZATION: 3544.85, REGISTER OF DEEDS: 2415.95, VETERAN OFFICER: 336.41, SHERIFF: 4514.91, POOR: 453.57, NURSE: 1544.76, AMBULANCE: 7036.06, EXTENSION: 1016.91, WEED: 1922.69, PLANNING & ZONING: 397.78, ROAD & BRIDGE: 27233.65, EMERGENCY & DISASTER: 877.00. TOTAL: 67221.16.

ADJOURN :  Motion by Loomis, second by Bjerke, to adjourn at 12:10 p.m. until next regular meeting Tuesday, March 17, 2015 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:

(SEAL)

_________________________                    ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                    Clark County Board of Commissioners      

CLARK COUNTY COMMISSIONER PROCEEDINGS

February 17, 2015

The Clark County Commissioners met in regular session on February 17, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Vice-Chairman Wicks called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Hass, and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Loomis, second by Hass to approve the minutes from the regular meeting of February 3, 2015. All members voting aye. Motion carried.

HIGHWAY: Motion by Hass, second by Bjerke to approve and allow Chairman to sign the 2015 County Striping Program contract. Clark County will participate in this project for approximately 15 miles at an estimated cost of $16,173.00, which County’s cost will be approximately 12,247.92. All voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and road work being done. He also presented a list of equipment for the highway department.

Reints present.

AMBULANCE: Motion by Hass, second by Wicks, at the request of Ambulance Administrator Grensberg, to allow Garrett Seefeldt be added to the Willow Lake ambulance roster as an EVOC driver. All voting aye. Motion carried.

AIRPORT : Motion by Wicks, second by Loomis, to approve the change order and allow Chairman to sign for Airport project, AIP#3-46-0009-008-2014. This contract is modified as follows upon execution of this Change order, which is for extra pavement repair that was needed on the taxiway heave repair. The increase of this change order will add $5295.00 to the contract price. All voting aye. Motion carried.

DACOTAH BANK: Motion by Bjerke, second by Wicks to approve and allow Chairman to sign notice and admission of service from Dacotah Bank. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis, to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING : At 9:00 a.m. the time specified, hearing was held for Conditional Use 1-15. Brian Michael, Randy Allen and John Cejka from Northern Natural Gas were present. Also present Brent Symens. Motion by Loomis, second by Bjerke to approve Conditional Use 1-15 which will allow Northern Natural Gas to use SW ¼ 15-113-57 to construct a compressor station to assist in the transportation of natural gas. Roll call vote: Voting aye, Bjerke, Hass, Wicks, Loomis and Reints. Motion carried.

SET HEARING : Motion by Bjerke, second by Loomis to set hearing for Variance 1-15, for March 3, 2015 at 9:00 a.m. This Variance if approved will allow Clint Lantgen to use E 255’ of the W 1456.4 of the N 255” of the NE1/4 of 10-118-56 to place a house 15’ from township right of way. All voting aye. Motion carried.

PLANNING ZONING : Motion by Wicks, second by Loomis to allow P and Z Officer Reidburn to advertise for hearing and first reading for Ordinance Change to Ordinance 1-14, Section 1.02.03 Enforcement, Violation and Penalty, section 1.02.03.02. This change to Ordinance will change wording to include building, conditional use, variance, and rezoning. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Hass, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

CLARK HOUSING : David Moritz, David Warkenthien and Theresa Kaufman met with the Board representing Clark Housing & Development. They informed the board that the organization has established tax exempt status. They discussed the reasons they are seeking the status change and how it will impact their organization.

CONCERNED CITIZEN : Kenny Clausen met with the board in regards to the Silver Lake Colony and turkey barns that they are proposing. No action taken.

SET HEARING : Motion by Loomis, second by Hass to allow auditor to set hearing for 9:30 a.m., March 17, 2015, Clark County Riders for temporary on sale malt beverage license. This license if approved will allow them to use W½ SE ¼ lying N of RR 6-117-57, Clark County Fairgrounds to serve malt beverage. This license will be accessible from noon, June 26, 2015 through noon, June 28, 2015. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Hass to allow auditor to set hearing for 9:35 a.m., March 17, 2015 for Clark County Riders for a temporary on sale liquor license. This license if approved will allow them to use W ½ SE ¼ lying N of RR 6-117-57, Clark County Fairgrounds to serve on sale liquor. This license will be accessible from noon, June 26, 2015 through noon, June 28, 2015. All voting aye. Motion carried.

DOE: DOE Reidburn met with the board to request his salary be adjusted to level of former DOE. He also informed the board that he does not feel that it would be beneficial or necessary for DOE deputy to become certified. Commissioners agreed with the request that deputy does not need to become certified.

EXECUTIVE SESSION : Motion by Wicks, second by Loomis to enter into executive session at 11:15. Chairman declared out at 11:45 a.m.

SALARY: Motion by Loomis, second by Wicks to implement change that will set salary of new hire to position of Director of Equalization which includes Planning and Zoning, salary for Planning and Zoning will be $4200 per year, Register of Deeds, Treasurer, Auditor, Highway Superintendent, Custodian and Ambulance Administrator, at 90% of base salary for the first six months, 95% of base salary for six months to one year and 100% of base salary after one year of service. The base salary will be the current salary of the person being replaced. This change will be effective immediately and apply to current Register of Deeds and Director of Equalization. Salary of current Register of Deeds Andrea Helkenn will be 2990.26/month, Director of Equalization Jarvis Reidburn will be $2890.62/ month. All voting aye. Motion carried.

RESOLUTION 9-15 : Motion by Hass, second by Bjerke, to approve Resolution 9-15 which will approve cell phone policy. This change is being made upon recommendation of Safety Benefits. All voting aye. Motion carried.

RESOLUTION 9-15

Clark County

Cell Phone Policy

We deeply value the safety and well-being of all employees. Due to the increasing number of accidents resulting from the use of cell phones while driving, we are instituting a new policy.

Employees are not permitted to use a cell phone, either handheld or hands-free, while operating any vehicle requiring a CDL, as well as any equipment such as, but not limited to, trucks, loaders, motor graders, tractors, or equipment including cars, pickups etc. on company business and/or on company time.

Employees are not permitted to read or respond to e-mails or text messages while operating a motor vehicle/equipment as described above on company business and/or company time.

This policy also applies to use of PDAs.

While driving, calls cannot be answered and must be directed to voice mail.

If an employee must make an emergency call (911), the vehicle should first be parked in a safe location.

Employees will be given two warnings. The third time an employee is found to be in violation of this policy, it is grounds for immediate dismissal.

Policy adopted: February 17, 2015

Clark County Commission

ATTEST:
(SEAL)

/s/ Christine Tarbox                          / s/ Richard Reints         
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

RESOLUTION 10-15: Motion by Wicks, second by Loomis, to approve Resolution 10-15, violence in the workplace prevention policy. This policy is being implemented on recommendation of Safety Benefits. All members voting aye. Motion carried.

RESOLUTION 10-15

CLARK COUNTY

Violence in the Workplace Prevention Policy

Zero Tolerance

Clark County has a policy of zero tolerance for violence. If an employee engages in any violence in the workplace, or threatens violence in the workplace, the employee shall be immediately suspended and may be terminated for cause.

“Violence” includes physical harming another, shoving, pushing harassing, intimidating, coercing, brandishing weapons, and threatening or talking of engaging in those activities. It is the intent of this policy to ensure that everyone associated with the County, including employees and the general public, never feels threatened by any employee’s actions or conduct.

Weapons Banned

Clark County specifically prohibits the possession of weapons by any non-law enforcement employee while on company property. Employees are also prohibited from carrying a weapon while performing County services off the County’s business premises.

Weapons include guns, knives, explosives, and other items with the potential to inflict harm. Appropriate disciplinary action, up to and including termination, will be taken against any employee who violates this policy.

Inspections

Desks, telephones, and computers are the property of the County and it reserves the right to enter or inspect any work area including, but not limited to, desks and computer storage disks, with or without notice.

Any private conversations overheard or private messages retrieved, that may constitute threats against other individuals may be used as the basis for termination for cause.

Report violence

It is in everyone’s best interest to prevent violence in the workplace. Employees are encouraged to report to a supervisor any information that would indicate that a co-worker is in possible violation of this policy.

All reports will be investigated and information will be kept confidential to the extent possible.

Adopted: February 17, 2015
Clark County Commission

ATTEST:
(SEAL)

/s/ Christine Tarbox           /s/ Richard Reints                 
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

RESOLUTION 11-15 : Motion by Bjerke, second by Loomis, to approve Resolution 11-15 which will establish a media policy. This resolution is being adopted upon recommendation of Safety Benefits. All voting aye. Motion carried.

RESOLUTION 11-15

Clark County

Media Policy

From time to time during the course of your service for Clark County you may receive unsolicited contact from representatives of the media including but not limited to newspaper reporters, television and radio reporters and news people and others. The purpose of this policy is to inform you of the proper steps to follow when such contact occurs.

Chairman of the Board has been designated as the only authorized spokesperson for Clark County in the event of communications with the media. Therefore, if you receive contact from the media, advise them that you cannot comment and refer them to Chairman. The telephone number is 532-5921.

In addition to referring members of the media to our designated contact person, notify your immediate supervisor immediately of any media contact.

Media representatives will understand that you cannot comment. They will appreciate a referral to someone who may or may not be able to answer their questions.

When an incident occurs that could give rise to a claim against you or others of your fellow employees, please notify everyone that they may receive contact from the media and that they must be aware of and follow this media policy- e.g., not comment on any occurrence and refer the media to the designated contact person.

Never give into what is a natural urge to be helpful if you are contacted by the media. You must follow this policy and the procedures described herein.

You should be friendly and not defensive or evasive when advising members of the media that you are not able to comment. As noted above, they will understand this position.

No comment means no comment. Do not explain or discuss any occurrence or event with the media unless you are authorized to do so as the designated spokesperson.

Keep in mind that whatever you say will be viewed as an official statement on behalf of your employer and your co-workers. This is yet another reason to follow the policy, make no comment, and direct the media representatives to the designated contact person.

If you are present during Executive Session of Clark County where litigation or claims are discussed, keep in mind that executive sessions are privileged, that no record is made of these discussions, and that anyone present is absolutely forbidden to discuss the content of conversations which occur during the course of executive session.

If you have any questions about the application of this policy, please contact your immediate supervisor.

Policy adopted: February 17, 2015

Clark County Commission

ATTEST:
(SEAL)

/s/ Christine Tarbox          /s/ Richard Reints                  
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

FSA: Motion by Loomis, second by Wicks, to approve and allow Chairman to sign base reallocation and yield update decision for agriculture risk coverage (ARC) and price lost coverage (PLC) programs. This form was presented by Larry McHenry. All voting aye. Motion carried.

AIRPORT : Airport leases will be discussed at the March 3, 2015 meeting.

AUDITOR: Motion by Loomis, second by Wicks, to approve Auditor Tarbox request to close office November 4, 5, and 6, 2015 so all staff can attend Election School in Pierre. All voting aye. Motion carried.

CPI: Auditor Tarbox informed the board that the CPI to be used for taxes payable in 2016 is 1.5%. The index factor is the percent a taxing district may increase the taxes payable in the following year according to SDCL 10-13-35.

WORKSHOP : Discussion was held regarding upcoming Commissioner work shop that will be held in Pierre, March 18-19, 2015.

CLAIMS : Motion by Bjerke, second by Wicks to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings 319.18, Voyager Fleet- fuel 29.89, AUDITOR: Moritz Publishing-calendar/ledger sheets 15.00, Office Peeps-paper/correction tapes 50.18, TREASURER: Cardmember Service-stamps 51.30, Clark Co Courier- Redeem from tax sale 177.45, Moritz Publishing Co –fold tax forms 45.50, Office Peeps-cartridge ;72.36, STATES ATTORNEY: Chad Fjelland – postage 60.35, SD Dept of Revenue-blood draw 70.00, COURT SYSTEM: Bratland Law-court appointed 1149.60, Sutton Law Office-court appointed atty 509.69, PUBLIC BUILDINGS: City of Clark-water/sewer 61.50, Cook’s Wastepaper-garbage service 26.75, Dekker Hardware –supplies 9.98, Northwestern Energy-utilities 1747.59, DIRECTOR OF EQUALIZATION: Clark Co Courier-register mobile homes 6.92, Office Peeps-binders 118.23, SDAAO-2015 membership dues 55.00, REGISTER OF DEEDS: A&B Business-copy machine rent 124.41, Connecting point-recover missing info 40.00, SDACO-registration fee 100.00, SHERIFF: Clark Community Oil-gas 695.73, Mack’s –oil change 36.95, National Sheriff’s Assn 2015 dues 56.00, Performance Towing-tow/deer accident 190.00, SD Sheriffs Asso-spring conference registration 85.00, Sturdevants Auto Parts-supplies 27.18, Wex Bank-Jan 2015 fuel – 70.65, PRISONER CARE: Codington Co Auditor-prisoner care 4993.00, AIRPORT: Lehtola Builders –GA Terminal SRE building 81,284.44, Northwestern Energy-utilities 73.12, POOR: Credit Bureau of Wtn – collection fees 66.66, SDACO-new officials workshop 100.00, NURSE: Cardmember Service-bandages/candy 124.05 AMBULANCE: A-Ox Ambulance-oxygen./cylinder rent 185.92, Bound Tree Medical LLC –supplies 270.55, City of Clark-water/sewer 43.50, Clark Community Oil-diesel 276.63, Credit Bureau of Wtn-collection fees 8.33, Dekker Hardware-supplies 44.74, Moritz Publishing-N2DA Ledger sheets/toner 71.20, Northwestern Energy-utilities 488.76, Voyager Fleet Systems-fuel 122.08, SOC SER FOR AGED: Inter-Lakes Comm Action-support comm work Feb 1319.42, Lewis & Clark –services 160.00, Lincoln CO Treas-mental illness expenses 18.00, CULTURE & RECREATION: Glacial Lakes & Recreation- membership 425.00, EXTENSION: Dekker Hardware-supplies 10.19, SDSU Extension-4-H advisor billing 8890.00, WEED: Clark Comm Oil-propane 35.00, Dekker Hardware-supplies 77.98, NASASP-dues 39.00, PLANNING & ZONING: Clark Co Courier- variance/cond use 21.10, ROAD & BRIDGE: Ameripride Services-towels 84.26, Avera Queen of Peace-drug testing 191.77, David Borns-ins deductible reimbursement-1000.00, Boyer Trucks-parts 217.23, Larry Brannan-mileage 16.28, City of Clark –water/sewer 96.00. Clark Co Courier-ad-right of way-82.53, Clark Community Oil-gas/shop diesel 17474.50, Cook’s Wastepaper & Recycling-garbage service 71.75, Dakota Fluid Power-repairs 933.00, Dekker Hardware-supplies 725.18. GCR Tires & Service-tires 7470.68, I-State Truck Center-parts-1803.90, Matheson Tri-Gas-welding supplies 23.25, North American Truck & Trailer-parts 35.08, Northern Safety Co –supplies -143.65, Northwestern Energy-utilities 1902.62, Office Peeps-supplies 130.09, Oscar’s Machine Shop-parts 221.03, Productivity Plus Acct-parts 299.03, Prostrollo Motor-parts 271.02, RDO Trust-parts 649.00, Ron’s Small Engine Repair-parts 143.72, Sanford Lab-drug test 39.97, Sioux City Foundry-cutting edges 4180.00, Sturdevants Auto Parts –filters/parts - 3492.91, Wheelco Truck & Trailer-parts 485.37, 911 SERVICE FUND: Milbank Communications-radio install 240.00, Sioux Falls Two Way Radio-remove radios 225.00, CIVIL DEFENSE: Chief Supply Corp –arm rest/flashlight/167.30, Sturdevants Auto Parts-supplies 25.96, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning rent 45.00. TOTAL 148,038.14.

PAYROLL : AUDITOR: 4588.37, TREASURER: 4165.41, STATES ATTORNEY:
3542.66, COURTHOUSE: 2374.29, DIRECTOR OF EQUALIZATION: 3415.54, REGISTER OF DEEDS: 2457.24, VETERAN SERVICE OFFICE:  336.41, SHERIFF:  6113.79, NURSE: 1572.80, AMBULANCE: 4604.15, EXTENSION: 977.13, WEED: 1374.95, ROAD & BRIDGE: 36160.07, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 72831.87.

REPORTS:  Motion by Hass, second by Bjerke, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 27,597.33  
Money Market…..…………………………………… .…   1,942,881.52
CD’s…………..……………………………………………   800,000.00
Checking Account....…….………………………………….. 268,423.32
   TOTAL:………………………………………………… 3,038,902.17

These funds include all funds administered by the county including: General Fund 2,136,880.36, Road & Bridge: 414,535.13, 911 Service Fund: 110,668.58 E/D: 4872.33, Domestic Abuse: 305.00, 24/7: 10,249.16, ROD Mod/Pres: 16,493.28, Clark County TIF 996.53, Trust & Agency Funds 343,901.80, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,038,902.17.

ROD Fees: Recording fees: 2240.00, Transfer fees: 3850.50, Births: 30.00, Deaths: 60.00, Marriages: 135.00, Copy money: 58.00, Misc 95.00. TOTAL: 6468.50. 

Ambulance: $10,183.32, Sheriff: Mileage 95.46, Civil fees $330.00, Pistol permits $39.00.

ADJOURN :  Motion by Hass, second by Reints to adjourn at 12:40 p.m. until next regular meeting Tuesday, March 3, 2015 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     
(SEAL)    

__________________________                  ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS 

February 3, 2015

Commissioner Reints called the regular meeting to order at 8:00 a.m. on February 3, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Bjerke, Loomis, Hass and Wicks.

MINUTES: Motion by Wicks, second by Bjerke, to approve the minutes of the regular meeting on January 20, 2015. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board update them on road conditions and road work being done. He informed them that John Deere has raised the rental rate for tractors used by the highway department. He also informed them he will be attending the short course in Chamberlain on March 17-19, 2015.

HIGHWAY YEARLY BIDS : HS Eggleston presented the following quotes that were received and opened on January 28, 2015 at the Auditor’s office. All bids are on file in the Auditor’s office.

PEA ROCK : Northern Conn Agg LLP-#1 Pea Rock/ton 4.90T FOB Rauville, Williamson Trucking- #1Pea Rock/Ton – 4350T. Motion by Wicks, second by Loomis to accept all bids based on availability. All voting aye. Motion carried

LIQUID ASPHALT : Flint Hills Resources – MC70 795.95, MC800 735.85, MC3000 662.95, CRS2-pick up at plant 490.00, CRS2 deliver to Clark 534.95, Jebro: MC70 - 809.06, MC800 - 719.06, MC3000-674.06, CRS2 pick up at plant 480.00, CRS2 deliver to Clark 529.24. Motion by Hass, second by Bjerke to accept the low bid of Flint Hills for MC70 and MC3000, and the low bid of Jebro MC800, CRS2 pick up at plant and deliver to Clark. All voting aye. Motion carried.

HOT MIX : Asphalt Paving & Materials – Hot mix Class D-I w/ 30% Recycle & PG 58-28 Liquid AC- 55.00T FOB, Hot Mix Class E-Iw/20% Recycle & PG 58-28 Liquid AC – $58.25 FOB, Cold Mix 113.00T FOB, Lien Transportation – Hot Mix 75.00T FOB Aberdeen, McLaughlin and Schulz, Inc: Hot Mix – 70.00T FOB Watertown, Cold Mix- 116.50 FOB Watertown. Motion by Bjerke, second by Loomis to accept all bids based on availability. All voting aye. Motion carried.

CONSTRUCTION COSTS : Clausen Construction- Truck/hr 85.00, Blade/hr 135.00, Excavator/hr 150.00, Front End Loader/hr 150.00, Dozer/hr 150.00, Scraper/hr 185.00, Belly Dump/hr 90.00, Side dump/hr 90.00, Rip Rap in place/ton 34.00, Fabric in place/sy 34.00, Forest Excavating: Truck/hr 95.00, Blade/hr 135.00, Excavator/hr 175.00, Front End Loader/hr 175.00, Belly Dump/hr 120.00, Lien Transportation: Truck/hr 110.00, Blade/hr 225.00, Excavator/hr 165.00, Front End Loader/hr 215.00, Dozer/hr 190.00, Belly Dump/hr 150.00, Side dump/hr 175.00. Melvin Williamson: Truck/hr 125.00, Excavator/hr 140.00, Front End Loader/hr 140.00, Dozer/hr 130.00, Belly Dump/hr 130.00, Side dump/hr 130.00. Motion by Wicks, second by Bjerke to accept all bids based on availability. All voting aye. Motion carried.

CULVERTS : Motion by Hass, second by Loomis to accept the bid of Beadle County for Corrugated metal culverts. All bids are on file in the Auditor’s office. All voting aye. Motion carried.

FUEL QUOTES : The following monthly fuel quotes were presented to the board for February 2015. Blended 80/20 - Clark Community Oil- 1.91 delivered to county shops in Willow Lake, Garden City, Vienna, Raymond and Bradley, delivered to Clark shop 1.82. Clark County Farmers Elevator, No bid. The County accepted the low bid and all bids are on file in the Auditor's office.  

TRANSPORT BID : Clark County Farmers Elevator Diesel #2 -80/20 blend: 1.845, Clark Community Oil 1.82. The County accepted the low bid of Clark Community Oil and all bids are on file in the Auditor’s office.

HIGHWAY : Motion by Bjerke, second by Hass to approve and allow Chairman to sign loan fund agreement between SD Department of Transportation and Clark County for County Road #22. Total amount to be borrowed is $245,105.39 to cover project costs. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Bjerke to allow occupancy of the Right of way by ITC for the purpose of construction of buried fiber optic cable to upgrade their Willow Lake and Bryant exchanges. Project no: 2015 Willow Lake and 2015 Bryant. Maps of the project are on file in the Auditor’s office. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Hass to approve Agreement for Joint Exercise of Governmental Powers for cooperative action between the town of Bradley and Clark County and allow Chairman to sign. All voting aye. Motion carried.

WEED : WS Mehlberg met with the board to discuss purchase of a side by side vehicle to replace units that are no longer functional. Mehlberg will get additional information and report back to the board. No action taken.

WEED : Motion by Loomis, second by Bjerke to allow Weed Supervisor Mehlberg to call for yearly bids for chemical for use by the Clark County weed board. Bids will be due by 5:00 p.m. on March 13, 2015. Bids will be opened Monday, March 16, 2015 at 9:00 a.m. and presented to the Board of Commissioners at 9:00 a.m. on Tuesday, March 17, 2015. All voting aye. Motion carried.

FIRST DISTRICT: Todd Kays with First District of Watertown met with the board to deliver the annual report from First District. He presented details of their responsibilities, the governing body, funding, staff and work areas. He presented Clark County results/grants for fiscal year 2014.

ORDINANCE : Motion by Wicks, second by Loomis to contact Todd Kays and go forward with proposed change to Ordinance 14-1 in the Planning and Zoning manual, section 1.02.03.02. This will change the language to include building, conditional use, variance, rezoning. Also present Shawn Simpson and HS Eggleston. All voting aye. Motion carried.

PERSONNEL POLICY : At the board’s request Todd Kays from First District also presented information on updating personnel policy, Section VII, II. Other Benefits, B. Health Insurance/Dental Insurance. This will change the language to define portion paid by employee and portion paid by the County on behalf of the employee towards premiums.

OAKTREE FARM : Due to scheduling conflict, Oaktree staff was not able to attend. Reschedule for March 3, 2015 at 10:00 a.m.

CLARK ENGINEERING : Due to scheduling conflict, Clark Engineering staff unable to attend.

Rescheduled for March 3, 2015.

BOA : Motion by Loomis, second by Wicks to enter into Board of Adjustment. All voting aye. Motion carried.

VARIANCE 12-14 : Motion by Hass, second by Wicks to approve V12-14, subject to findings being drafted and approved at the next commissioners meeting February 17, 2015. This Variance will allow Alliance Family Farms to use S 1650’ of west 815’ SE ¼ 5-114-58 to place a house within setback of road right of way. All voting ayes. Motion carried.

SET HEARING : Motion by Bjerke, second by Loomis to set hearing for Conditional Use 1-15 at 9:00 a.m. February 17, 2015. This CU if approved will allow Northern Natural Gas to use SE ¼ of the SW ¼ of 15-113-57 to construct a compressor station. All voting aye. Motion carried.

ADJOURN : Motion by Hass, second by Loomis to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

ABATEMENT 1-15 : Motion by Bjerke, second by Loomis to approve Abatement #1-15 for DOE

#5520 in the amount of $553.20 for disabled veteran exemption. All voting aye. Motion carried.

ROD: ROD Helkenn met with the board requesting wage increase as her six month probation period will be finished March 1, 2015. No action taken. She also informed the board she will be attending the new official’s workshop in Pierre, March 17-18 in Pierre.

EXECUTIVE SESSION : Motion by Bjerke, second by Wicks to enter into executive session at 11:30 a.m. to discuss personnel issues. Chairman declared out at 11:50 a.m.

NURSE : Public Health Nurse Meier met with the board with her quarterly report. She informed the board of the flu shot clinics that have been done throughout the county, early childhood screenings, nail care and other services offered by Clark County Health office. No action needed.

WELFARE : WD Tarbox met with the board with notifications of hospitalization. She informed the board she will be attending the welfare workshop in Pierre, March 18-19.

HEALTH INSURANCE : Motion by Wicks, second by Loomis to approve additional payment to County employee towards family health insurance coverage. The amount will be one half of difference between what employee pays for family coverage and the difference between total family coverage and two single coverages. All voting aye. Motion carried.

POLICIES : It has been recommended by Safety Benefits that Clark County adopt policies to improve safety in the workplace. No action taken. Policies will be addressed at the February 17, 2015 meeting.

CLAIMS: Motion by Loomis, second by Bjerke, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: AUDITOR: Clark Co Treas – postage 70.00, ITC-service 36.69, Office Peeps-pen/typewriter ribbon- 11.29, TREASURER: Clark CO Treasurer – postage 126.00, ITC-service 45.57, STATES ATTORNEY: Clark Co Treas-postage 1.89, Chad Fjelland-replace check 1116.28, ITC-service 58.59, COURT: Bratland Law-ct apt atty 8149.69, PUBLIC BUILDINGS: Atco Int-supplies 246.00, Culligan-water 45.50, ITC-service 35.12, Star Laundry-rugs 36.58, DIRECTOR OF EQUALIZATION: Clark Co Treas-postage 49.00, ITC-service 93.94, REGISTER OF DEEDS: Clark Co Treas-postage 51.40, ITC-service 121.10, VETERAN SERVICE OFFICER: ITC-service 34.42, SHERIFF: Clark Co Treas-postage 6.77, ITC-service 192.76, Verizon Wireless-air cards 187.20, AIRPORT: Helms & Associates-airport 1360.72, NURSE: SD Dept of Rev-1st qrt 2015 appropriations 1287.50, AMBULANCE: ITC-service 115.51, JB”s Repair-repairs 509.00, Menards-liner 34.44, MENTAL & HANDICAPPED: SD Dept of Rev- pt care 60.00, MENTAL HEALTH CENTER: Human Service Agency-mental health 3771.26, MENTAL ILLNESS BOARD: Joan Kittelson-hearing 6.00, Lucille Lewno-services 102.25, Karen Swanda- Hearing 6.00, Yankton CO Sheriff’s office-serve civil papers 25.00, CULTURE & RECREATION: Glacial Lakes -2015 Co membership 425.00, EXTENSION: ITC-service 91.22, SDAE4-HA membership dues 15.00, Star Laundry-rugs 12.81, Toshiba Financial Service-copy machine rent-139.99, WEED: ITC-service 92.58, URBAN & LOCAL DEVEL: First District Association of Local- 2015 Joint Cooperative agreement 9017.65, ROAD & BRIDGE: AT&T Mobility-cell service 58.53 Butler Machinery-parts 297.53, Clark Co Treas-postage 50.61, Glacial Lakes Radiator-repairs 97.50, ITC-service 107.06, Little Falls Machine – P41 wing parts 665.51, Loadrite Midwest-printer paper 50.80, Doug Loomis-mileage 22.20, Lyle Signs-signs 585.96, Mac’s Inc-parts 45.66, Northwestern Energy-utilities 464.27, Overhead Door-service Raymond door 199.24, Prostrollo-parts 90.27, SDACHS-mt registration/short course 80.00, Sioux Rural Water-water 29.00, WW Tire-tires 658.64, Westside Implement-supplies 1470.78, DEBT SERVICE: Dacotah Bank-motor grader payment 57388.24, CIVIL DEFENSE: Verizon Wireless-service 40.01, M&P RELIEF FLOW THRU: SDACO-ROD mod/pres fund 184.00. TOTAL: 90373.53.

PAYROLL : COMMISSIONERS: 5533.19, AUDITOR: 3251.64, TREASURER: 3101.25, STATES ATTORNEY: 2472.03, COURTHOUSE: 1640.00, DIRECTOR OF EQUALIZATION: 3455.69, REGISTER OF DEEDS: 2402.55, VETERAN OFFICER: 336.41, SHERIFF: 4560.85, POOR: 453.57, NURSE: 1743.27, AMBULANCE: 7049.63, EXTENSION: 1324.52, WEED: 694.65, PLANNING & ZONING: 397.78, ROAD & BRIDGE: 31194.90, EMERGENCY & DISASTER: 874.94. TOTAL: 70486.87.

ADJOURN :  Motion by Loomis, second by Hass, to adjourn at 12:26 p.m. until next regular meeting Tuesday, February 17, 2015 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:
(SEAL)

_________________________                    ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   

Clark County Board of Commissioners

January 20, 2015

The Clark County Commissioners met in regular session on January 20, 2015, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Reints called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox. 

MINUTES : Motion by Loomis, second by Bjerke, to approve the minutes from the regular meeting of January 6, 2015. All members voting aye. Motion carried.

TRANSPORT FUEL BIDS: HS Eggleston presented the following fuel quotes for January 2015 for transport load. GAS: Clark Community Oil-, Clark shop- 1.61. Clark County Farmers Elevator- No bid. The county accepted the bid of Clark Community Oil. All bids are on file in the Auditor’s office.

FUEL BIDS : HS Eggleston presented the following contracted transport fuel bids to the Clark shop. Clark Community Oil – July 2015- semi load 1.94, August 2015, semi load 1.95, October 2015-semi load 2.02, November 2015-semi load 2.01. Clark County Farmers Elevator- July 2015 -1.92.4, August 1.94.7, October 2.02, November 2.00.6. The county accepted the low bid and all bids are on file in the Auditor’s office.

HIGHWAY : Motion by Hass, second by Bjerke to approve and allow Chairman to sign agreement for Joint Exercise of Government powers for cooperative action between the cities of Raymond and Garden City and Clark County. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Hass, to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING : At 9:00 a.m. the time specified, hearing was held for Conditional Use 4-14. No one appeared. Motion by Loomis, second by Wicks to approve Conditional Use 4-14 which will allow Fordham Hutterian Brethern to use SW ¼ 15-115-59 to establish a bakery. All voting aye. Motion carried.

HEARING : At 9:05 a.m. the time specified, hearing was held for Variance 12-14. Sean Simpson with Alliance Family Farms appeared. Also present HS Eggleston. Variance 12-14 if approved will allow Alliance Family Farms to use S 1650’ of west 815’ SE ¼ 5-114-58 to place a house within setback of road right of way. Motion tabled until February 3, 2015.

ZONING: Discussion was held regarding appointing an alternate for the zoning board. No action taken.

ADJOURN : Motion by Bjerke, second by Hass, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

RESOLUTION 5-15 : Motion by Bjerke, second by Wicks to approve Resolution 5-16 which sets fees for 2015. All voting aye. Motion carried.

RESOLUTION 5-15

Commissioner Bjerke moved for the adoption of the following resolution, second by Commissioner Wicks. All voting aye.

WHEREAS, the Board of Clark County Commissioners deem it necessary to set fees;

NOW, THEREFORE, BE IT RESOLVED by the Clark County Commissioners at a regular meeting held January 6, 2015, the following fees shall be charged.

Copy - $.25 per page.

Fax charge - $2.00 for the first two (2) pages incoming and outgoing and $.50 each additional page.

Highway maps - $2.00.

Voter registration list – as per Secretary of State Office fee schedule

Voting precinct maps - $2.00.

Commissioner District map - $2.00.

Building permits – Cost of Project: 0-25,000- $45.00, 25,001-100,000- $75.00, 100,001 – 300,000- $150.00, 300,001 & up $500.00

Variance and Conditional Use Permit applications - $125.00 – fee doubles if late.

Rezoning -$200.00 – fee doubles if late.

Overweight and Over width permits - $100.00 yearly or $50.00 one time.

Ambulance to attend Henry FB game -$100.00.

Dated at Clark County, South Dakota this 20th day of January, 2015.

ATTEST   (SEAL)

Christine Tarbox         Richard Reints__________

County Auditor Chairman, Clark County

Board of Commissioners

MOBILE HOME REPORT : Treasurer Mahlen met with the board to deliver the yearly delinquent mobile home report. There are three delinquent mobile homes totaling 81.33. No action required.

AMBULANCE: Motion by Wicks, second by Loomis to approve and allow Chairman to sign advanced life support contract between Clark Ambulance and Aberdeen Ambulance Service as presented by Ambulance Administrator Grensberg. All voting aye. Motion carried.

EMERGENCY MANAGEMENT : Motion by Loomis, second by Bjerke to approve and allow Chairman to sign report of personnel action that indicates wage increase for calendar year 2015. All voting aye. Motion carried.

HEALTH INSURANCE : Tabled until February 3, 2015 meeting.

911: Motion by Wicks, second by Loomis to authorize release of GIS data to GEO-Comm, Inc. acting as an agent of the South Dakota 911 Coordination Board, in support of the Next Generation 911 System. The data will be only used to procure the South Dakota Next Generation 911 (NG911) System. All voting aye. Motion carried.

SD HOUSING : Motion by Bjerke, second by Loomis to approve and allow Chairman to sign notice and admission of service from South Dakota Housing Authority Administration. All voting aye. Motion carried.

CONTRACT : Motion by Hass, second by Loomis to approve and allow Chairman to sign Inter-governmental contract between Clark County and South Dakota Public Assurance Alliance. This change is due to the transition of performance of these services from third party contractor, Hagan Benefits to “in-house”. All voting aye. Motion carried.

CLAIMS : Motion by Wicks, second by Loomis to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Area Chamber of Commerce-2015 Membership dues 75.00, Ken’s Fairway-cider cups/open house 13.15, Voyager Fleet-fuel 69.85, JUDICIAL SYSTEM: West Payment Center-SD Codified law books 90.00, AUDITOR: Moritz Publishing –calendar 3.00, Office Peeps-supplies 45.63, West Payment Center-SD Codified law books 90.00, TREASURER: Cardmember Service-envelopes 601.65, Moritz Publishing-tax forms 63.75, STATES ATTORNEY: West Payment Center-online library 800.19, PUBLIC BUILDINGS: Cardmember Service-coffee pot 21.20, City of Clark –water 75.00, Dekker Hardware supplies 61.08, Grote Roofing Co-29800.00, JCL Solutions-Janitors Closet-NABC 67.61, Northwestern Energy-utilities 1907.06, Sherman Canvas-fix canvas on snow blower 50.00, DIRECTOR OF EQUALIZATION: Heidi Madsen-ins deductible 1000.00, SHERIFF: Clark Community Oil- fuel 637.05, Datamaxx Applied Technologies –mobile data contract 1491.00, Mack’s –oil change-59.95, Office Peeps- supplies 53.49, SD Dept of Public Safety-teletype service 2340.00, SD Sheriffs Assn-dues 460.73, Wex Bank Dec fuel-303.96, PRISONER CARE: Codington Co Auditor-prisoner care 2977.00, AIRPORT: Northwestern Energy-utilities 53.94, AMBULANCE: Bound Tree Medical-supplies 171.98, City of Clark –water 48.00, Clark Community Oil-fuel 474.02, Clark Community Pharmacy-freestyle test strips 75.00, Dekker Hardware- supplies 135.96, Pam Grensberg-office supplies 32.74, Northwestern Energy-utilities 526.75, Office Peeps- supplies 323.19, Voyager Fleet Systems-fuel 49.50, SOC SERV FOR AGED: InterLakes Community Action-social worker/plus 60 2519.42, EXTENSION OFFICE: Codington Co Treasurer-resource books/ 56.00, Ken’s Fairway-supplies 27.19, Office Peeps-printer 176.39, WEED: Cardmember Service certifications 300.00, Clark Community Oil-fuel 340.20, Dekker Hardware-supplies 193.76, US Postmaster stamps-69.40, ROAD & BRIDGE: Ameripride Services-towels 114.65, Larry Brannan-mileage 8.14, Cardmember Service-parts 153.50, City of Clark –water 96.00, City of Garden City-water 90.00, Clark CO Farmers Elevator-grease 139.76, Clark Community Oil-supplies-58.18, Clark Community Oil-transport fuel 36,881.48, Dekker Hardware-supplies 467.38, Brad Furness-ins deductible 139.28, GCR Tires –tires 704.37, Douglas Loomis-mileage 22.20, Lyle Signs-signs/repairs 150.42, Menards-paint/supplies 241.54, Northwestern Energy-utilities 2004.34, 911 SERVICE FUND: Centurylink-Dec fees 191.66, CIVIL DEFENSE: Voyager Fleet Systems-fuel 25.85, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning/monthly rent 45.00, SALES TAX FUND: SD Dept of Revenue-sales tax 27.05. TOTAL: 90,541.59.

PAYROLL : AUDITOR: 4588.37, TREASURER: 4163.51, STATES ATTORNEY:
3542.66, COURTHOUSE: 2484.09, DIRECTOR OF EQUALIZATION: 2993.61, REGISTER OF DEEDS: 2269.47, VETERAN SERVICE OFFICE:  336.40, SHERIFF:  6113.82, NURSE: 1672.05, AMBULANCE: 5161.40, EXTENSION: 1046.86, WEED: 2207.30, ROAD & BRIDGE: 35152.23, EMERGENCY MANAGEMENT: 1149.06. TOTAL: 72880.83.

REPORTS:  Motion by Bjerke, second by Hass, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 57,147.03
Money Market…..…………………………………… .…   2,242,633.39
CD’s…………..……………………………………………   800,000.00
Checking Account....…….…………………………………..   44,895.48
   TOTAL:………………………………………………… 3,144,675.90

These funds include all funds administered by the county including: General Fund 2,179,768.35, Road & Bridge: 618,954.93, 911 Service Fund: 108,122.80, E/D: 6936.22, Domestic Abuse: 280.00, 24/7: 9965.16, ROD Mod/Pres: 16,262.28, Clark County TIF 996.53, Trust & Agency Funds 203,389.63, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,144,675.90.

ROD Fees: Recording fees: 2725.00, Transfer fees: 3381.50, Births: 25.00, Deaths: 45.00, Marriages: 30.00, Copy money: 91.22, Misc: 73.00. TOTAL: 6370.72. 

Ambulance: $9443.34, Sheriff: Mileage 74.82, Civil fees $173.66, Pistol permits $33.00.

ADJOURN :  Motion by Loomis, second by Wicks to adjourn at 11:28 a.m. until next regular meeting Tuesday, February 3, 2015 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     
(SEAL)   

__________________________                  ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

CLARK COUNTY COMMISSIONER PROCEEDINGS

January 6, 2015

Auditor Tarbox called the regular meeting to order at 8:00 a.m. in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Robert Bjerke, Richard Reints, Douglas Loomis, Francis Hass and Violet Wicks.
 
ORGANIZATION OF THE BOARD : Auditor Tarbox called for nominations for Chairman of the Clark County Board of Commissioners for the year 2015. Commissioner Hass nominated Reints as Chairman, Commissioner Wicks second. Wicks made motion nominations cease second by Bjerke. All voting aye. Motion carried. Auditor Tarbox called for nominations for Vice Chairman. Commissioner Reints nominated Wicks, second by Bjerke. Bjerke made motion nominations cease, second by Reints. All voting aye. Motion carried.
APPOINTMENTS : Chairman made the following appointments for the year 2015. Mental Illness: Doug Loomis, Extension: Richard Reints, Weed & Pest: Violet Wicks, Airport: Bjerke, Loomis and Hass, I-Cap: Hass, First District: Reints, Glacial Lakes: Bjerke, Legislative Contact: Wicks.
MINUTES: Motion by Loomis, second by Bjerke, to approve the minutes of the regular meeting on December 30, 2014. All members voting aye. Motion carried.

RESOLUTION 1-14: Designation of Official Newspaper
It was moved by Commissioner Hass, seconded by Commissioner Loomis, that the Clark County Courier, being the only legal newspaper within the County as defined in Chapter 7-18, Sec 3 SDCL of 1967, be designated as the official Clark County Newspaper for publishing all matters pertaining to government of Clark County for or during 2015.  Commissioners voting aye: Bjerke, Reints, Loomis, Wicks and Hass. Commissioners voting nay: None.
Dated at Clark, South Dakota this 6th day of January, 2015.
 /s/ Christine Tarbox                                 /s/ Richard Reints___________________

County Auditor                                           Chairman, Clark County

RESOLUTION 2-15 : DESIGNATION OF BANK DEPOSITORIES
It was moved by Commissioner Loomis, seconded by Bjerke, that Dacotah Bank of Clark, Clark
Branch within the County be designated as the official Clark County Bank Depository during 2015.
Commissioners voting aye:  Bjerke, Reints, Wicks, Loomis and Hass.
Commissioners voting nay: None.
Dated at Clark, South Dakota this 6th day of January, 2015.


/s/ Christine Tarbox                                     /s/ Richard Reints____________________                                    

County Auditor                              Chairman, Clark County Board of Commissioners

RESOLUTION 03-15
A RESOLUTION SETTING FORTH POLICY, PROCEDURES AND
PAYMENT RELATED TO INDIGENT BURIAL WITHIN CLARK COUNTY,
SOUTH DAKOTA.

The resolution was moved for adoption by Commissioner Bjerke, seconded by Commissioner Hass. Upon roll call the following commissioners voted aye: Bjerke, Reints, Wicks, Loomis and Hass. Commissioners voting nay: None.

WHEREAS, SDCL 28-17-4 provides that Board of County Commissioners shall adopt a Resolution establishing a sum to be paid by the County for County burial of its
indigent residents: and,

WHEREAS, The Board of County Commissioners has consulted with interested parties;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, for the 2015 calendar year, that the policy and payment  schedule,
which is on file in the Auditor’s office as Appendix A be adopted with respect to indigent burial within Clark County, South Dakota. 

Whereupon the chairman of the Clark County Board of Commissioners declared the resolution to be duly passed and adopted.
Dated at Clark, Clark County, South Dakota, this 6th day of January 2015.
/s/ Richard Reints_________________
Chairman, Clark County Board of Commissioners
 ATTEST
 /s/ Christine Tarbox
County Auditor
 

RESOLUTION 4-15: Set Salary for Election Officials

Moved by Commissioner Wicks, and seconded by Commissioner Reints that the following
resolution be adopted. Members voting yes: Bjerke, Reints, Wicks, Loomis and Hass.
Members voting against: None.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the fee to be established pursuant to SDCL 12-15-11 for
compensation of election superintendents and deputies shall be computed at the rate of $ 8.50 per hour for hours worked Election Day and $10.00 to attend training session. The superintendents and judges shall be paid for each hour they are required to be present to perform their respective duties as specified by law. The person delivering the poll books and ballot boxes to the proper authority at the county seat shall receive the county rate for mileage as established pursuant to Sec. 7-7-24 SDCL, for miles necessarily traveled in going to and returning from making the delivery. The polling place shall receive $30.00 per election for use of the facility.

 Dated: January 6, 2015

ATTEST:
  
 /s/ Christine Tarbox            /s/ Richard Reints__________
County Auditor                                                            Chairman, Clark County
                                                                                   Board of Commissioners         

RESOLUTION 5-14: Resolution 5-14 sets fees for the current year. DOE Reidburn met with the board to consider changes to the fee schedule for 2015. Further information will be presented to the board on January 20, 2015. No action taken.

RESOLUTION 6-15: Motion by Wicks, second by Loomis to approve certificate of appointment of commissioners of the Clark County Housing and Redevelopment Commission. All members voting aye. Motion carried.

RESOLUTION 6-15

CHAIRMAN’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE CLARK COUNTY HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law 11-7-12 and by virtue of my office as Chairman, I hereby appoint five (5) persons hereinafter named to serve as Commissioners of the Clark County Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Robert Bjerke–one year
Bonnie Graves- two years
Francis Hass – three years
Char Peterson - four years 
Basil Englert - five years.
Clark County Board of Commissioners, Clark, South Dakota this 6th day of January,
2015. 


/s/ Richard Reints_________

 Chairman, Clark County Commissioners
 ATTEST:
 /s/ Christine Tarbox_____________   

Clark County Auditor

HIGHWAY: SA Fjelland met with the board to discuss options for road bores. Scott Campbell and Paul Fuller also present. Board has determined that no decision will be made until after the 2015 legislative session to see if any action is taken regarding Senate Bill 2 which would provide for establishment of river basic natural resources districts. Decision also contingent upon decisions made from the Codington County ordinance that addresses this issue.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and work being done.

HIGHWAY : Motion by Loomis, second by Bjerke to call for bids for “Cutback Asphalt, Emulsion Asphalt, Cold Mix, Plant Mix, Pea Rock and Contracted Construction Equipment.” for any job site in Clark County for the Highway Department. Clark County guarantees no maximum or minimum quantities. Bids must be filed at the Clark County Auditor’s Office, PO Box 294, 200 North Commercial Street, Clark SD 57225, on or before 10:00 a.m. CST, on January 28, 2015. The Auditor and Highway Superintendent will open the bids and read them aloud on January 28, 2015 at 10:15 a.m. The bids will be considered by the Board of Commissioners on February 3rd, 2015 at 8:00 a.m. All bids must be submitted on the county issued bid forms. Envelopes or containers containing bids must be clearly marked: Cutback Asphalt, Emulsion Asphalt, Cold Mix, Plant Mix, Pea Rock and Contracted Construction Equipment. All voting aye. Motion carried.

BRIDGE RESOLUTION : Motion by Loomis, second by Hass to approve bridge resolution 8-15. All voting aye. Motion carried.

RESOLUTION 8-15

FEDERAL AID BRIDGE REPLACEMENT OR REHABILITATION PROGRAM RESOLUTION 8-15 FOR COUNTY AND URBAN PROJECTS
WHEREAS, Clark County desires the replacement of the bridge hereinafter described: STRUCTURE NUMBER AND LOCATION: 13-050-212 -4.2 miles south and 3 east of Raymond, LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT: Randy Helkenn 17464 417th Ave Raymond, SD 57258 and Curtis Erickson, PO Box 484, Bath, SD 57427;

AND WHEREAS, Clark County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

AND WHEREAS, Clark County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds.

AND WHEREAS, the bridge is in need of replacement/rehabilitation for the following reasons:

1. The sufficiency rating is 52.8.

2. The bridge is ______or is not _________located on a County or Township designated Minimum Maintenance Road.

3. The bridge is located on a Federal Aid Route, a school bus route, a mail route, a field to farm to market route, a lake or recreation access route____, or other (please specify)___________.

4. The load carrying capacity of the existing bridge can _____or cannot ______ be improved to carry legal loads by rehabilitation of the existing bridge.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s
Standard Specifications for Roads and Bridges,” the bridge replacement or rehabilitation project at the above described location. Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.

Estimated Cost of Project Including Engineering: $ 400,200.

Federal Share (80%) $ 320,160.

Local Share (20%) $ 80,040.

Proposed Year of Construction:________________

Vote of Commissioners: Yes.

Date at Clark, SD, this 6th day of January 2015.

ATTEST:

/s/ Christine Tarbox                                     /s/ Richard Reints_____

County Auditor                               Chairman

LOAD LIMIT RESOLUTION : Motion by Loomis, second by Bjerke to approve Load Limit Resolution 7-14 for calendar year 2015. All voting aye. Motion carried.

LOAD LIMITS
RESOLUTION 7-15

WHEREAS the County of Clark, South Dakota, is responsible for the maintenance of certain highways under its jurisdiction,

WHEREAS it appears that said highways, by reason of deterioration, rain, snow or other climatic conditions will be seriously damaged or destroyed unless the use of vehicles thereon is prohibited or restrictions as to the weight of vehicles are imposed, and

WHEREAS the County of Clark lacks the scale equipment with which to enforce road weight limits

NOW, THEREFORE, pursuant to SDCL 32-14-16, and any laws amendatory thereto, be it resolved that the load limit on Clark County roads with the County of Clark, South Dakota, shall be seven ton per axle for a full 75 day period from or after March 01, 2015.

IT IS FURTHER RESOLVED that there shall be erected and maintained signs designating the provisions of this Resolution as provided by State Law and that this Resolution shall not be effective until or unless such signs are erected and maintained.

IT IS FURTHER RESOLVED that the County of Clark shall request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark with scales adequate to weigh motor vehicles to insure compliance with State Laws pertaining to vehicle weight, and with the weight laws established by this Resolution.

NOW, THEREFORE, BE IT RESOLVED that all asphalt roads will be posted at 7 ton per axles and 45 mph for trucks. Trucks 45 mph year round on all asphalt roads. Gravel will be posted as needed. Paved County Roads within the County of Clark, South Dakota, shall be 45 Miles Per Hour from January 1, to December 31 of each year, commencing with the year 2015. Refer to Resolution 98-23. Clark County request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark to enforce the speed limit on all Clark County Roads.

IT IS FURTHER RESOLVED that this Resolution be effective each and every year hereafter unless repealed or modified by duly enacted Resolution.

Dated at Clark, South Dakota, this 6th, day of January 2015.

/s/ Richard Reints_____________

Chairman, Board of County

Commissioners of Clark County

ATTEST:
/ s/ Christine Tarbox
Clark County Auditor


FUEL QUOTES : The following fuel quotes were presented to the board. Blended 70/30: Clark Community Oil- No bid. Clark County Farmers Elevator, 2.01, Bradley, Garden City, Vienna, Willow Lake, Clark and Raymond shops. Diesel #1- Clark Shop 2.32, Diesel #2- $1.89, Gas $1.69. The County accepted the low bid and all bids are on file in the Auditor's office.

HIGHWAY : Motion by Wicks, second by Loomis to approve Agreement for Joint Exercise of Governmental Powers for cooperative action between the town of Vienna and Naples and Clark County and allow Chairman to sign. All voting aye. Motion carried.

AIRPORT : Airport Manager Hansen met with the board to request purchase of a zero turn mower for use at the Airport. He will check prices and report back to the Commissioners. He will also contact the Department of Aeronautics to see if grant money is available to fund the purchase.

WELFARE : Welfare Director Tarbox presented notifications of hospitalization.

DENIAL: Motion by Hass, second by Bjerke to deny claim to Sanford USD Medical Center dated October 7-16, Medicaid rate is $5057.30. County resident has not applied to determine eligibility for county assistance. All voting aye. Motion carried.

COURTHOUSE: Custodian Elsen met with the board to report on the status of the courthouse roof. He informed them there have been no problems with the repairs.

EMERGENCY MANAGEMENT : Motion by Bjerke, second by Wicks to approve 1st Quarter SLA Report for Emergency Management and allow Chairman to sign. All voting aye. Motion carried.

GRANT : Motion by Loomis, second by Wicks to approve EM Gravning to apply for a Homeland Security grant to purchase an infrared camera. This will be a 100% reimbursement grant and grant amount is $9445.00. All voting aye. Motion carried.

JAIL CONTRACT : Motion by Wicks second by Loomis to allow Chairman to sign the agreement to house adult prisoners at the Codington County Detention Center as presented by Sheriff McGraw. Price has been increased to $75.00 per day. All voting aye. Motion carried.

CLAIMS: Motion by Bjerke, second by Loomis, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings/ ads 341.76, SDACC-dues 1016.74, AUDITOR: ITC-service 37.52, TREASURER: Clark Co Courier-del MH, Del tax list 224.17, ITC-service 40.18, INS & BONDS: SDML Workers Comp-work comp ins 11615.00, STATES ATTORNEY: ITC-service 57.47, COURT SYSTEM: Bratland Law- Court appointed atty 1983.60, PUBLIC BUILDINGS: Cook’s Wastepaper-garbage service 26.75, Culligan-water 31.25, Dakota Data Shred-shredder minimum 51.20, ITC-service 37.05, Otis Elevator –service contract 7504.49, Star Laundry-rugs 54.87, DIRECTOR OF EQUALIZATION: ITC-service 58.65, REGISTER OF DEEDS: A&B Business - -copy machine rent 124.41, Andrea Helkenn-ins deductible 1000.00, ITC-service 123.70, Office Peeps-calendar 6.27, VETERAN SERVICE OFFICER: ITC-service 49.40, SHERIFF: ITC-service 183.34, Sturdevants Auto Parts- supplies 116.31, AIRPORT: Helms & Associates-construction admin 866.58, AMBULANCE: A-Ox Welding-cylinders/cylinder lease 5 year, 397.20, Credit Bureau of Watertown-collection fees 8.33, ITC-service 115.13, Unemployment Ins Div-4th qtr unemployment 92.20, MENTAL & HANDICAPPED: SD Dept or Revenue-pt care 60.00, EXHIBITION BLDG: Clark Co 4-H Leaders- 4-H Building fund 5000.00, EXTENSION: ITC-service 87.16, Office Peeps- printer 176.40, Star Laundry & Dry Cleaners-rugs 51.24, Clark County Conservation Dis –request 2015 12450.00, WEED: ITC-service 92.58, Productivity Plus-supplies 244.13, Unemployment Ins-4th qtr 138.30, Weed & Pest Conference-registrations/weed & Pest conference 345.00, PLANNING & ZONING: Clark Co Courier-variance 21.46, ROAD& BRIDGE: AT&T Mobility-cell service 58.44, Larry Brannan-mileage 32.56, Randy Brownlee-Gravel crushing 235,607.82, Butler Machinery-parts 1677.43, Cook’s Wastepaper-garbage service 71.75, ITC-service 110.38, Mac’s Inc-supplies 663.28, Matheson Tri Gas – welding supplies 145.79, Milbank Winwater Works-fabric 1970.20, Northwestern Energy-utilities 84.30, Oscars Machine –parts 339.04, Productivity Plus Accr-parts 1180.90, SDML Workers Compensation Fund-work comp 22369.00, Sioux Rural Water-water 29.00, Sturdevants-supplies 3369.05, Unemployment Ins Div-4th qtr unemployment 230.49. WW Tire Service-tires/repairs-1184.14, Westside Imp-supplies/parts 195.61, 911 Service Fund-arc/gis Maintenance-800.00, CIVIL DEFENSE: Sturdevants Auto Part supplies 11.98, EXCISE TAX: SD Dept of Rev-excise tax 24.80. M&P FLOW THRU: SDACO – fee-218.00. Total: 315,203.80.

PAYROLL : COMMISSIONERS: 5584.29, AUDITOR: 3251.65, TREASURER: 3099.33, STATES ATTORNEY: 2611.97, COURTHOUSE: 1685.74, DIRECTOR OF EQUALIZATION: 2497.14, REGISTER OF DEEDS: 2395.29, VETERAN OFFICER: 336.41, SHERIFF: 4514.89, POOR: 453.57, NURSE: 1842.52, AMBULANCE: 7204.68, EXTENSION: 1242.93, WEED: 316.39, PLANNING & ZONING: 397.78, ROAD & BRIDGE: 35,092.87, EMERGENCY & DISASTER: 877.00 TOTAL: 73,404.45.

ADJOURN :Motion by Wicks, second by Hass, to adjourn at 11:25 a.m. until next regular meeting Tuesday, January 20, 2015 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:

(SEAL)

_________________________                    ______________________                            
Christine Tarbox                                           Richard Reints, Chairman

Clark County Auditor

Clark County Board of Commissioners

December 30, 2014

The Clark County Commissioners met in regular session on December 30, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Bjerke, second by Reints, to approve the minutes from the regular meeting of December 16, 2014. All members voting aye. Motion carried.

Loomis present.

LEGISLATORS: Brock Greenfield and Lana Greenfield met with the board. Burt Tulson was also available via speaker phone for a portion of the meeting. They informed the Commissioners of Boards they have been appointed to for the 2015 Legislative session and discussed the commissioners concerns for the 2015 upcoming legislative session.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Reints to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Reints second by Bjerke to set hearing for Variance 12-14 which will allow Alliance Family Farms to use S 1650’ of west 815’ SE ¼ 5-114-58 to place a house within setback of road right of way. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Wicks to set hearing for Conditional Use 4-14 which will allow Fordham Hutterian Brethern to use SW ¼ 15-115-59 to establish a bakery. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

OPERATING TRANSFER: Motion by Bjerke, second by Wicks, to approve operating transfer from County general to Road and Bridge fund – in the amount of $600,000.00. All voting aye. Motion carried.

CONTINGENCY TRANSFER 1-14

Commissioner Loomis moved that the following transfer be adopted.

Whereas an insufficient amount was appropriated for the county to meet its obligation and;

Whereas an appropriation was made in the 2014 budget of Clark County an amount for contingencies as provided by SDCL 7-21-6.2 and;

Whereas SDCL 7-21-32.2 authorizes the Board of Clark County Commissioners to transfer from this Contingency appropriation to any other appropriation.

NOW, THEREFORE BE IT RESOLVED: that $29066.00 be transferred from the Contingency appropriation to the following:

$1497.00 Elections 101-120-429

$12158.00 Court Appointed Attorney 101-153-422

$2049.00 Register of Deed- 101-163-421

$1335.00 Veteran Service Officer 101-165-427

$1.00 Mental Health 101-444-429.10

$5176.00 Mental Illness 101-445-422

$2682.00 Wheel Tax Expense 201-750-454.00

$3669.00 911 Service Fund 207-225-422

$3.00 DAP 229-434-429

$496.00 Civil Defense 706-222-426

Commissioner Reints seconded the motion that the TRANSFER be adopted. Upon roll call, the following Commissioners voted aye: Bjerke, Reints, Wicks, Loomis and Hass.

Those voting nay: None.

Dated this 30th day of December, 2014.

/s/ Christine Tarbox________

Christine Tarbox, Auditor

Clark County, South Dakota

RESOLUTION 14-14: Commissioner Reints, presented the following resolution and moved for its adoption. Second by Commissioner Wicks. All voting aye. BE IT RESOLVED that the Clark County Board of Commissioners adopt the following wage and salary scale for Clark County employees to be effective January 1, 2015. This resolution, when adopted, will nullify all previous wage scales.

COMMISSIONERS…………………………………Salary /mo………… 584.67

Robert Bjerke, Francis Hass,

Douglas Loomis, Violet Wicks, Richard Reints

REGISTER OF DEEDS: Andrea Helkenn ……… …….. Salary/mo 2890.00

TREASURER: Kay Mahlen ………............................. Salary/mo 3210.58

AUDITOR: Chris Tarbox ………………………………….Salary/mo 3316.48

STATES ATTORNEY: Chad Fjelland…………………………Salary/mo 2998.12

Stenographer – Charlene Peterson…………………….. Salary/mo 1193.40 (13.77/hr)

SHERIFF: Robert McGraw…………………………………….Salary/mo 4056.74

1st Deputy – Gail Smith – ………………………….…..Salary/mo 2332.79

Deputy – Mike Gravning…1/2 time… .…………….Salary/mo 1483.61

BLOOD DRAW: …………………………………………….. Salary/ draw 65.00

Louann Streff, Joie Steffen, Gail Wookey

DIRECTOR OF EQUALIZATION – …Jarvis Reidburn…… Salary/mo 2733.34

PLANNING & ZONING:   …………Jarvis Reidburn Salary/mo 350.00

HIGHWAY SUPERINTENDENT – Ryan Eggleston…..……..Salary/mo 3527.28

Secretary – Alissa Reidburn ….. …………………… Salary/hr 13.77

JANITOR: Dustan Elsen………………………………………Salary/mo 2669.98

CORONER: Louann Streff……………………………………..Salary/ call 100.00

Deputy Coroner:… ……………………………………………Salary/call 100.00

Gayle Wookey, Val Richter, Wilfred Gruenwald

VETERANS SERVICE OFFICER – Larry Jones –………… Salary/mo 625.00

WELFARE DIRECTOR- Christine Tarbox………………….. Salary/mo 400.00

CIVIL DEFENSE OFFICIAL – Mike Gravning………………. Salary/mo 1483.61

AMBULANCE ADMINISTRATOR – ………

Ambulance Administrator – Pam Grensberg………….. Salary/mo 2838.21 Ambulance staff………….. …………….…..………… Salary/12 hr shift 67.62

Ambulance staff…………….…………………………. Salary/24 hr shift 135.25

Katie Wangsness, Justin Bowers

EVOC Drivers…………………………………………..Salary/24 hr call 40.00

EVOC Drivers…………………………………………..Salary/run 30.00

After 3 hours…………………………………………… $8.50 per hour

Willow Lake Ambulance……………………………….Salary $150.00/per run

(Split between the crew)

SECRETARY TO PUBLIC HEALTH NURSE/ WIC Sec

Sara Tarbox …till March 1, 2015… …………Salary/mo 1690.00

Starting March 1, 2015 13.77/hr 1790.10

Stephanie Meier …………………………………………Salary/hr 23.05

DEPUTIES TO AUDITOR, TREASURER, DIRECTOR OF EQUALIZATION,

AND REGISTER OF DEEDS,

Carol Warkenthien, Heidi Madsen, Carrie Reis,.…………Salary/mo 2237.63

Janet Hurlbut – part time ROD…………………… Salary/hr 13.50

4-H Youth Advisor Secretary

Mary Hurlbut……………………………………….…… Salary/hr 13.77

PART TIME EMPLOYEES…………………………………… Salary/hr 8.50

WEED SUPERVISOR – Eric Mehlberg……(16.00/hr from April 1, 2015

To October 1, (the first 6 months as weed super) Salary/month 2756.58 As of October 1, 2015 move to 16.58/hr Salary/month 2856.50

(58% of time weed from April 1 – October 31) (7 months)

Part time weed sprayers: John Pickrel………………….. Salary/hr 12.00

WEED BOARD:……………………………………………… Salary/mtg 20.00

HIGHWAY DEPARTMENT EMPLOYEES:

Labor Grade Wage rate/hr

Grade No 1 - ……………. 16.48

Grade No 2 –Roger Mitchell. Chance Burke ……… 16.33

Grade No 2 Asst – Stan Mohr…………………………. 15.89

Grade No 3 …………………………………………… 15.44

Paul Orris, David Borns, Doug Loomis, Larry Brannan,

Dennis Herman, Brad Furness, James Lewandowski,

Matt Kadinger. Terry Wellman

Greg Stormo…………………. 12.86

Donald Knudsen………………….hired 10/27/14 will be paid …….. 14.50/hr

For first six months - May 1, 2015 goes to regular wage 15.44/hr

Eric Mehlberg ………………..hired highway employee 11-17-14- first

Six months pay 14.50 per hour effective May 17, 2015 pay goes to 15.44/hr

HIGHWAY DEPARTMENT PART-TIME EMPLOYEES:
(Based on Experience)
…………………………………………… 8.00

…………………………………………. 10.00

…………………………………………. 12.00

…………………………………………… 13.50

All department heads, County Deputies, Clerk and Highway Department employees to receive $15.00 per month for first five continuous years of service and $15.00 per month for each 5 continuous years of service thereafter. Longevity will be paid one time, the first pay period in December.

Pay periods are from 3rd thru the 16th inclusive and the 17th thru the 2nd inclusive. Any extra hours worked will be paid in the earned pay period.

AMBULANCE : Motion by Bjerke, second by Loomis, to approve list of EMT’s and EVOC drivers as presented by Ambulance Administrator Grensberg. Active EMT/EVOC list includes: Marcie Froke, Lane Wirtjes, Deb Laube, Dallas Laube, Norlan Froke, Michelle Birkholtz, Steve Birkholtz, Colleen Hohm, Connie Bratland, Linda Larson, Renae Burke, Bobbi Burke, Kelly Klaudt, Fred Stoudy, Paula Warkenthien, Heath Seefeldt, Bob Syring, Marlys Benson, Nancy Tarbox, Jeremy Wellnitz, Ryan Eggleston, Randy Angermeier, Randy Froke, Pam Bjerke, Jerry Bowers, Coral Berg, Troy Grensberg, Roger Collins and Toni Goodall. This list is submitted for publication upon the recommendation of Safety Benefits as part of Clark County Loss Control Survey. All voting aye. Motion carried.

WEED : Motion by Bjerke, second by Wicks to allow a $32 per month reimbursement to Weed Supervisor Eric Mehlberg to cover cost of personal cell phone which he will use as the Weed phone. All voting aye. Motion carried.

CLAIMS : Motion by Loomis, second by Bjerke, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Noridian Healthcare Solutions refund 576.07, Watertown Fire Dept-60% of run-678.54, Wellmark-refund 146.95, COMMISSIONERS: Humana-ins. Premium 15.70, AUDITOR: Office Peeps-supplies 408.31, TREASURER: US Postmaster –postage 872.00, STATES ATTORNEY: West Payment Center-online library 710.19, COURT SYSTEM: Bratland Law-court appointed attorney-1557.30, PUBLIC BUILDINGS: JCL Solutions-Janitors Closet-rugs 194.00, REGISTER OF DEEDS: AT&T Mobility- service 24.34, SHERIFF: Chief Supply Corp-flashlight mounting bracket 12.47, Verizon Wireless- monthly charges 192.14. AMBULANCE: AT&T Mobility- service 73.02, Prairie Lakes Healthcare Systems-CPR/AED cards 69.00, EXTENSION: Kim McGraw-training-Mitchell 12.50, Office Peeps-supplies 95.13, SDAAEPA-dues 45.00, SDSU Print lab-envelopes 238.05, Star Laundry-rugs 12.81, Toshiba Financial-copy machine rent 163.71, WEED: AT&T Mobility-service 29.92, Clark Co Crop Improvement-booth/Farm & Home Show-30.00, ROAD & BRIDGE: Larry Brannan-mileage 16.28, Randy Brownlee-gravel crushing 156,174.30, Foerster Testing Limited-gravel testing-600.00, Matt Kadinger-mileage-16.28, Kuecker Seed Farm-pit run royalty 726.24, James Lewandowski-mileage 17.76, Menards-supplies 323.99, Northwestern Energy-utilities 1648.20, 911 SERVICE FUND: Centurylink-911 line fees 191.66, City of Huron – Sept/Oct E 911 charges 5007.26, CIVIL DEFENSE: AT&T Mobility-service 112.63, Verizon Wireless –monthly charges 40.01, Watertown Ford Chrysler-auto start/Durango-403.75. TOTAL 171,435.51.

RECESS : The Commissioners recessed at 12:10 p.m. for lunch. Reconvened at 12:35 p.m.


HEALTH INSURANCE : Jarvis Reidburn met with the board regarding health insurance reimbursement from the County, single coverage versus family coverage. We will contact Todd Kays at First District regarding policy handbook changes to address the issue.

ADJOURN :Motion by Wicks, second by Loomis, to adjourn until next regular meeting Tuesday, January 6, 2015 at 8:00 a.m. Meeting was adjourned at 1:05 p.m. All voting aye. Motion carried.
ATTEST:
(SEAL)

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

December 30, 2014

The Clark County Commissioners met in regular session on December 30, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, and Wicks. Also present Auditor Tarbox.

MINUTES : Motion by Bjerke, second by Reints, to approve the minutes from the regular meeting of December 16, 2014. All members voting aye. Motion carried.

Loomis present.

LEGISLATORS: Brock Greenfield and Lana Greenfield met with the board. Burt Tulson was also available via speaker phone for a portion of the meeting. They informed the Commissioners of Boards they have been appointed to for the 2015 Legislative session and discussed the commissioners concerns for the 2015 upcoming legislative session.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Reints to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Reints second by Bjerke to set hearing for Variance 12-14 which will allow Alliance Family Farms to use SE ¼ of 23-114-58 to place a house closer than setback. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Wicks to set hearing for Conditional Use 4-14 which will allow Fordham Hutterian Brethern to use NW ¼ 21-115-59 to establish a bakery. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

OPERATING TRANSFER: Motion by Bjerke, second by Wicks, to approve operating transfer from County general to Road and Bridge fund – in the amount of $600,000.00. All voting aye. Motion carried.

CONTINGENCY TRANSFER 1-14

Commissioner Loomis moved that the following transfer be adopted.

Whereas an insufficient amount was appropriated for the county to meet its obligation and;

Whereas an appropriation was made in the 2014 budget of Clark County an amount for contingencies as provided by SDCL 7-21-6.2 and;

Whereas SDCL 7-21-32.2 authorizes the Board of Clark County Commissioners to transfer from this Contingency appropriation to any other appropriation.

NOW, THEREFORE BE IT RESOLVED: that $29066.00 be transferred from the Contingency appropriation to the following:

$1497.00 Elections 101-120-429

$12158.00 Court Appointed Attorney 101-153-422

$2049.00 Register of Deed- 101-163-421

$1335.00 Veteran Service Officer 101-165-427

$1.00 Mental Health 101-444-429.10

$5176.00 Mental Illness 101-445-422

$2682.00 Wheel Tax Expense 201-750-454.00

$3669.00 911 Service Fund 207-225-422

$3.00 DAP 229-434-429

$496.00 Civil Defense 706-222-426

Commissioner Reints seconded the motion that the TRANSFER be adopted. Upon roll call, the following Commissioners voted aye: Bjerke, Reints, Wicks, Loomis and Hass.

Those voting nay: None.

Dated this 30th day of December, 2014.

/s/ Christine Tarbox________

Christine Tarbox, Auditor

Clark County, South Dakota

RESOLUTION 14-14: Commissioner Reints, presented the following resolution and moved for its adoption. Second by Commissioner Wicks. All voting aye. BE IT RESOLVED that the Clark County Board of Commissioners adopt the following wage and salary scale for Clark County employees to be effective January 1, 2015. This resolution, when adopted, will nullify all previous wage scales.

COMMISSIONERS…………………………………Salary /mo………… 584.67

Robert Bjerke, Francis Hass,

Douglas Loomis, Violet Wicks, Richard Reints

REGISTER OF DEEDS: Andrea Helkenn ……… …….. Salary/mo 2890.00

TREASURER: Kay Mahlen ………..................... Salary/mo 3210.58

AUDITOR: Chris Tarbox ………………………………….Salary/mo 3316.48

STATES ATTORNEY: Chad Fjelland…………………………Salary/mo 2998.12

Stenographer – Charlene Peterson…………………….. Salary/mo 1193.40 (13.77/hr)

SHERIFF: Robert McGraw…………………………………….Salary/mo 4056.74

1st Deputy – Gail Smith – ………………………….…..Salary/mo 2332.79

Deputy – Mike Gravning…1/2 time… .…………….Salary/mo 1483.61

BLOOD DRAW: …………………………………………….. Salary/ draw 65.00

Louann Streff, Joie Steffen, Gail Wookey

DIRECTOR OF EQUALIZATION – …Jarvis Reidburn…… Salary/mo 2733.34

PLANNING ZONING: …………Jarvis Reidburn Salary/mo 350.00

HIGHWAY SUPERINTENDENT – Ryan Eggleston…..……..Salary/mo 3527.28

Secretary – Alissa Reidburn ….. …………………… Salary/hr 13.77

JANITOR: Dustan Elsen………………………………………Salary/mo 2669.98

CORONER: Louann Streff……………………………………..Salary/ call 100.00

Deputy Coroner:… ……………………………………………Salary/call 100.00

Gayle Wookey, Val Richter, Wilfred Gruenwald

VETERANS SERVICE OFFICER – Larry Jones –………… Salary/mo 625.00

WELFARE DIRECTOR- Christine Tarbox………………….. Salary/mo 400.00

CIVIL DEFENSE OFFICIAL – Mike Gravning………………. Salary/mo 1483.61

AMBULANCE ADMINISTRATOR – ………

Ambulance Administrator – Pam Grensberg………….. Salary/mo 2838.21 Ambulance staff………….. …………….…..………… Salary/12 hr shift 67.62

Ambulance staff…………….…………………………. Salary/24 hr shift 135.25

Katie Wangsness, Justin Bowers

EVOC Drivers…………………………………………..Salary/24 hr call 40.00

EVOC Drivers…………………………………………..Salary/run 30.00

After 3 hours…………………………………………… $8.50 per hour

Willow Lake Ambulance……………………………….Salary $150.00/per run

(Split between the crew)

SECRETARY TO PUBLIC HEALTH NURSE/ WIC Sec

Sara Tarbox …till March 1, 2015… …………Salary/mo 1690.00

Starting March 1, 2015 13.77/hr 1790.10

Stephanie Meier …………………………………………Salary/hr 23.05

DEPUTIES TO AUDITOR, TREASURER, DIRECTOR OF EQUALIZATION,

AND REGISTER OF DEEDS,

Carol Warkenthien, Heidi Madsen, Carrie Reis,.…………Salary/mo 2237.63

Janet Hurlbut – part time ROD…………………… Salary/hr 13.50

4-H Youth Advisor Secretary

Mary Hurlbut……………………………………….…… Salary/hr 13.77

PART TIME EMPLOYEES…………………………………… Salary/hr 8.50

WEED SUPERVISOR – Eric Mehlberg……(16.00/hr from April 1, 2015

To October 1, (the first 6 months as weed super) Salary/month 2756.58 As of October 1, 2015 move to 16.58/hr Salary/month 2856.50

(58% of time weed from April 1 – October 31) (7 months)

Part time weed sprayers: John Pickrel………………….. Salary/hr 12.00

WEED BOARD:……………………………………………… Salary/mtg 20.00

HIGHWAY DEPARTMENT EMPLOYEES:

Labor Grade Wage rate/hr

Grade No 1 - ……………. 16.48

Grade No 2 –Roger Mitchell.Chance Burke ……… 16.33

Grade No 2 Asst – Stan Mohr…………………………. 15.89

Grade No 3 …………………………………………… 15.44

Paul Orris, David Borns, Doug Loomis, Larry Brannan,

Dennis Herman, Brad Furness, James Lewandowski,

Matt Kadinger. Terry Wellman

Greg Stormo…………………. 12.86

Donald Knudsen………………….hired 10/27/14 will be paid …….. 14.50/hr

For first six months - May 1, 2015 goes to regular wage 15.44/hr

Eric Mehlberg ………………..hired highway employee 11-17-14- first

Six months pay 14.50 per hour effective May 17, 2015 pay goes to 15.44/hr

HIGHWAY DEPARTMENT PART-TIME EMPLOYEES:
(Based on Experience)
…………………………………………… 8.00

…………………………………………. 10.00

…………………………………………. 12.00

…………………………………………… 13.50

All department heads, County Deputies, Clerk and Highway Department employees to receive $15.00 per month for first five continuous years of service and $15.00 per month for each 5 continuous years of service thereafter. Longevity will be paid one time, the first pay period in December.

Pay periods are from 3rd thru the 16th inclusive and the 17th thru the 2nd inclusive. Any extra hours worked will be paid in the earned pay period.

AMBULANCE : Motion by Bjerke, second by Loomis, to approve list of EMT’s and EVOC drivers as presented by Ambulance Administrator Grensberg. Active EMT/EVOC list includes: Marcie Froke, Lane Wirtjes, Deb Laube, Dallas Laube, Norlan Froke, Michelle Birkholtz, Steve Birkholtz, Colleen Hohm, Connie Bratland, Linda Larson, Renae Burke, Bobbi Burke, Kelly Klaudt, Fred Stoudy, Paula Warkenthien, Heath Seefeldt, Bob Syring, Marlys Benson, Nancy Tarbox, Jeremy Wellnitz, Ryan Eggleston, Randy Angermeier, Randy Froke, Pam Bjerke, Jerry Bowers, Coral Berg, Troy Grensberg, Roger Collins and Toni Goodall. This list is submitted for publication upon the recommendation of Safety Benefits as part of Clark County Loss Control Survey. All voting aye. Motion carried.

WEED : Motion by Bjerke, second by Wicks to allow a $32 per month reimbursement to Weed Supervisor Eric Mehlberg to cover cost of personal cell phone which he will use as the Weed phone. All voting aye. Motion carried.

CLAIMS : Motion by Loomis, second by Bjerke, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Noridian Healthcare Solutions refund 576.07, Watertown Fire Dept-60% of run-678.54, Wellmark-refund 146.95, COMMISSIONERS: Humana-ins. Premium 15.70, AUDITOR: Office Peeps-supplies 408.31, TREASURER: US Postmaster –postage 872.00, STATES ATTORNEY: West Payment Center-online library 710.19, COURT SYSTEM: Bratland Law-court appointed attorney-1557.30, PUBLIC BUILDINGS: JCL Solutions-Janitors Closet-rugs 194.00, REGISTER OF DEEDS: AT&T Mobility- service 24.34, SHERIFF: Chief Supply Corp-flashlight mounting bracket 12.47, Verizon Wireless- monthly charges 192.14. AMBULANCE: AT&T Mobility- service 73.02, Prairie Lakes Healthcare Systems-CPR/AED cards 69.00, EXTENSION: Kim McGraw-training-Mitchell 12.50, Office Peeps-supplies 95.13, SDAAEPA-dues 45.00, SDSU Print lab-envelopes 238.05, Star Laundry-rugs 12.81, Toshiba Financial-copy machine rent 163.71, WEED: AT&T Mobility-service 29.92, Clark Co Crop Improvement-booth/Farm & Home Show-30.00, ROAD & BRIDGE: Larry Brannan-mileage 16.28, Randy Brownlee-gravel crushing 156,174.30, Foerster Testing Limited-gravel testing-600.00, Matt Kadinger-mileage-16.28, Kuecker Seed Farm-pit run royalty 726.24, James Lewandowski-mileage 17.76, Menards-supplies 323.99, Northwestern Energy-utilities 1648.20, 911 SERVICE FUND: Centurylink-911 line fees 191.66, City of Huron – Sept/Oct E 911 charges 5007.26, CIVIL DEFENSE: AT&T Mobility-service 112.63, Verizon Wireless –monthly charges 40.01, Watertown Ford Chrysler-auto start/Durango-403.75. TOTAL 171,435.51.

RECESS : The Commissioners recessed at 12:10 p.m. for lunch. Reconvened at 12:35 p.m.

HEALTH INSURANCE : Jarvis Reidburn met with the board regarding health insurance reimbursement from the County, single coverage versus family coverage. We will contact Todd Kays at First District regarding policy handbook changes to address the issue.

ADJOURN :Motion by Wicks, second by Loomis, to adjourn until next regular meeting Tuesday, January 6, 2015 at 8:00 a.m. Meeting was adjourned at 1:05 p.m. All voting aye. Motion carried.
ATTEST:
(SEAL)

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor

Clark County Board of Commissioners

December 16, 2014

The Clark County Commissioners met in regular session on December 16, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox. 

MINUTES : Motion by Loomis, second by Wicks, to approve the minutes from the regular meeting of December 2, 2014. Reints requested change to minutes, under claims add to WW Tire-purchase/ rotate tires, rather than just rotate tires. All members voting aye. Motion carried.

HIGHWAY: Kipp Obermeier met with the Commissioners to discuss culvert placement on County road #2 south of Crocker. He indicated the culvert is broke off and feels it should be buried deeper and be placed at a different angle. Further discussion was held regarding options for solution to the problem, including cleaning out the culvert and contacting an engineer. HS Eggleston also present. No action taken.

HIGHWAY: HS Eggleston updated the board on road conditions. He also informed the board that grant reimbursement has been received for the Industrial Park road project. Clark County received $24250.00 which was a state grant. He also informed the board that the snow blower was sold at Bell’s sale for $1700.00.

HIGHWAY : Motion by Loomis, second by Wicks to allow HS Eggleston to purchase a 772G motor grader using the Minnesota state bid. Bid price is $297,262.00, it will be supplied by RDO Equipment. The motor grader will be available sometime in March. All ayes. Motion carried.

TRANSPORT FUEL BIDS: HS Eggleston presented the following fuel quotes for December 2014 for transport load. Clark Community Oil-, Clark shop- 2.38. Clark County Farmers Elevator- 2.40.9. The county accepted the bid of Clark Community Oil. All bids are on file in the Auditor’s office.

HIGHWAY : Also present Paul Fuller, Bruce Nelson, Scott Campbell, Roy Gjerde and Terry Severson. SA Fjelland met with the board regarding boring under county roads. He discussed the ordinance that Codington County is working with, litigation that has occurred from it and presented options to the Commissioners. Paul Fuller talked about legislation that will be introduced in the 2015 SD Legislature regarding water sheds in the State. Scott Campbell asked the Commissioners to pass an ordinance that allows county residents to occupy the right of way and not involve drainage concerns. No action taken.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Reints to enter into Board of Adjustment. All voting aye. Motion carried.

HEARING: Hearing held for Variance 10-14. No one appeared. Motion by Wicks, second by Loomis to approve request of Rick Symens to use SE ¼ 15-113-46 to place an existing pump house closer to the right of way. All voting aye. Motion carried.

HEARING : Hearing was held for Variance 11-14. Terry Severson present. Motion by Loomis, second by Reints to approve Variance for David Severson which will allow him to use W1991’ of N ½ NW ¼ 31-116-57 to place mobile home that is older than 15 years. All voting aye. Motion carried.

ADJOURN : Motion by Wicks, second by Loomis, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

DOE : DOE Reidburn met with the board to inform them he has passed the CAA certification. As per previous motions he will receive the increase of $1000.00 for obtaining certification and also requested the additional increase of $1000.00 as he has met the criteria, per employee handbook, if employee is moved to another department probation period will be 90 days. All members agreed to the request. Salary will increase effective immediately.

REGISTER OF DEEDS : Motion by Wicks, second by Loomis to allow ROD Helkenn to use Modernization and Preservation funds to purchase software updates for the office that will allow her to put her files in electronic form. Total quote is $8800.00. This process will take approximately two months. All voting aye. Motion carried.

VSO: VSO Jones met with the board to update them on activities in his office. He informed the board that he had hosted two open houses, one in Willow Lake and one in Carpenter. He also updated the commissioners on additional costs that will be associated with computer that is needed in his office. No action taken.

WEED: WS Mehlberg met with the board requesting replacing an ATV for the weed department. He informed the board that one of the machines they have is not functioning and he cannot get parts for it. Pending other possible changes to the weed department it was decided to review the request again in 2015. No action taken.

PUBLIC DEFENDER CONTRACT: Motion by Reints second by Loomis to approve the 2015 public defender contract between Scott Bratland and Clark County. All voting aye. Motion carried.

DEPT OF HEALTH : Motion by Bjerke, second by Loomis to sign the contract with the SD Department of Health, Office of Family and Community Health Services for calendar year 2015. All voting aye. Motion carried.

WELFARE : WD Tarbox presented notifications of hospitalization.

COURTHOUSE : Custodian Elsen met with the board to discuss additional costs that incurred from the recent roof repair. No action taken.

CLAIMS : Motion by Loomis, second by Reints, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings 207.39, Douglas Loomis-ins deductible 733.65, Mack’s –oil change 48.95, Dick Reints-ins deductible 1250.00, Voyager Fleet Systems-fuel 127.31, ELECTIONS: Clark Co Treasurer-postage 98.00, Election Systems- supplies 2889.65, AUDITOR: Clark Co Treasurer-postage 49.00, TREASURER: Clark Co Treasurer-postage 60.00, Kay Mahlen-ins deductible 315.00, Carrie Reis-ins deductible 1250.00, STATES ATTORNEY: Paul Bachand-2015 membership dues-701.00, Moritz Publishing-folders 10.50, COURT: Bratland Law-court appointed attorney 1992.30, PUBLIC BUILDINGS: Atco International-supplies 270.00, City of Clark-water 70.50 Cook’s Wastepaper-garbage service 25.75, Dekker Hardware – supplies 121.86, Ken’s Fairway-supplies 20.68, Northwestern Energy-utilities 1687.52, Star Laundry-rugs 18.29, DIRECTOR OF EQUALIZATION: Cardmember Services-envelopes 1491.65, Office Peeps-address labels/calculator 110.04, Pheasantland Industries MH Decals 16.69, Jarvis Reidburn-mileage 533.91, REGISTER OF DEEDS: Clark Co Treasurer-postage 10.00, Marco –contract 76.11, McLeod’s –record books 376.12, Moritz Publishing-ledger sheets 278.10, VETERAN OFFICER: Larry Jones-mileage 60.68, SHERIFF: Best Western Plus Ramkota –lodging 237.98, Chief Supply Corp-batteries 55.97, Clark Co Treas-postage 2.24, Clark Comm Oil-fuel 468.89, Dekker Hardware-supplies 26.69, Mack’s-oil change 36.95, Gail Smith-ins deductible 1250.00, Sturdevants Auto Parts-supplies 35.28, Tony’s collision Center-2009 Dodge Durango 129.48, Wex Bank-Nov 2014 fuel 467.23, PRISONER CARE: Codington Co Auditor-prisoner care 3420.00, AIRPORT: Lehtola Builders GA Terminal /SRE Bldg 22,221.00, Northwestern Energy-utilities 65.28, POOR: Credit Bureau of Watertown-collection fees 33.33, AMBULANCE: Bound Tree Medical-supplies 216.34, Cardmember Service-electrode pads 420.00, City of Clark – water 43.50, Clark Co Treasurer-postage 49.00, Clark Community Oil-diesel/oil power service 224.03, Dekker Hardware-supplies 9.78, Northwestern Energy-utilities 383.65, Voyager Fleet Systems-fuel 142.34, SOC SERV FOR AGED: InterLakes Comm Action-comm services/Used 2Be New -1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Lincoln CO Treas-mental illness hearings 269.13, EXTENSION: Clark CO Treasurer-postage 68.00, US Postmaster –stamps 510.00, PLANNING & ZONING: zoning 21.46, ROAD & BRIDGE: Ameripride Services-towels 69.72, Avera Queen of Peace-drug testing 74.87, Larry Brannan-mileage 8.14, City of Clark-water 87.00, Clark Co Treasurer-title 14.00, Clark Com Oil-LP 15.90, Clark Comm Oil-diesel 41,241.76, Cooks Wastepaper-garbage service 69.50, Dakota Fluid Power-cylinder repairs 548.00, Dekker Hardware-supplies 201.14, GCR Tire Centers –tires 1514.75, Matt Kadinger-mileage 48.84, James Lewandowski- mileage 35.52, M&T Fire & Safety-shop supplies 126.85, Mathewson Tri-gas welding supplies 194.33, Milbank Winwater Works-riprap fabric 1962.40, Northwestern Energy-utilities 519.17, Oscar’s Machine Shop- parts 55.45, Productivity Plus Account-parts 639.93, RDO Equipment-repairs 518.40, RDO Equipment-parts 2405.00, Sanford Lab-drug testing 39.97, Sturdevants Auto Parts-filters 341.44, Sturdevants Auto Parts-supplies 2074.79, Westside Implement-parts 2017.63, CIVIL DEFENSE: Clark Co Treasurer-postage 2.03, Voyager Fleet Systems-fuel 86.92, PRISONER CARE: Art Mabry-24/7 program coordinator-state fees 30.00. TOTAL: 102,180.40.

PAYROLL : AUDITOR: 5178.56, TREASURER: 4104.73, STATES ATTORNEY:
3495.95, COURTHOUSE: 2446.00, DIRECTOR OF EQUALIZATION: 2899.32, REGISTER OF DEEDS: 2862.19, VETERAN SERVICE OFFICE: 336.41, SHERIFF: 6213.25, NURSE: 1672.06, AMBULANCE: 4756.55, EXTENSION: 1040.69, WEED: 316.00, ROAD & BRIDGE: 38621.96, EMERGENCY MANAGEMENT: 1132.24. TOTAL: 75075.91.

REPORTS: Motion by Loomis, second by Wicks, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 17,539.84
Money Market…..…………………………………… .… 2,492,301.85
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 266,985.18
TOTAL:………………………………………………… 3,576,826.87

These funds include all funds administered by the county including: General Fund 2,713,512.70, Road and Bridge: 298,0660.71, 911 Service Fund: 109,660.45, E/D: 1749.55, Domestic Abuse: 190.00, 24/7: 9756.16, ROD Mod/Pres: 15980.28, Clark County TIF 12,002.47, Trust & Agency Funds 415,914.55, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,576,826.87.

ROD Fees: Recording fees: 1415.00, Transfer fees: 747.50, Births: 45.00, Deaths: 175.00, Marriages: 15.00, Copy money: 43.00, Misc: 157.00. TOTAL: 2597.50.

Ambulance: $9448.27, Sheriff: Mileage 68.80, Civil fees $235.00, Pistol permits $15.00.

ADJOURN : Motion by Wicks, second by Bjerke, to adjourn at 12:05 p.m. until next regular meeting Tuesday, December 30, 2014 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:
(SEAL)

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS PROCEEDINGS
December 2, 2014

The Clark County Commissioners met in regular session on December 2, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Wicks, second by Loomis, to approve the minutes from the regular meeting of November 18, 2014. All members voting aye. Motion carried.

EXECUTIVE SESSION: Motion by Reints, second by Bjerke to move into Executive Session at 8:05 a.m. for personnel issues. Chairman declared out at 8:07 a.m.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for December 2014. Diesel #1 -80/20 Clark Shop -3.59, Diesel #2- Clark Community Oil- Bradley, Garden City, Vienna, Willow Lake. Raymond 3.03 and Clark Shops 2.89. Clark County Farmers Elevator –No bid. GAS: Clark Community Oil – 2.31. Clark County Farmers Elevator – No bid. All bids were reviewed by the board and are on file in the Auditor's office.

TRANSPORT FUEL BIDS: HS Eggleston presented the following fuel quotes for December 2014 for transport load. Clark Community Oil-, Clark shop- 2.38. Clark County Farmers Elevator- 2.40.9. The county accepted the bid of Clark Community Oil. All bids are on file in the Auditor’s office.

HIGHWAY : HS Eggleston informed the board that the state has completed the bid opening for County Road 22. The bid has been awarded to McLaughlin and Schulz. Bid price is 1,296,808.11. No action needed. He also discussed measures that could be used to remind Clark County residents of the laws of disposing of snow in the right of way.

HIGHWAY: SA Fjelland met with the board to further discuss boring under County roads and the impact of the process. He will meet back with the Commissioners on December 16 at 8:15 a.m. to present more information. No action taken.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Bjerke, to enter into Board of Adjustment. All voting aye. Motion carried.

VARIANCE 8-14 : At 9:00 a.m. the time specified hearing was held for Variance 8-14. No one appeared. Motion by Reints, second by Bjerke to approve Variance 8-14 for Donald Olson of Bradley. This variance will allow him to use NW ¼ 26-119-57 to place a shed closer to right of way than zoning permits. All voting aye. Motion carried.

VARIANCE 9-14: At 9:05 a.m. the time specified hearing was held for Variance 9-14.

No one appeared. Motion by Bjerke, second by Wicks to approve Variance 9-14 for Silver Lake Colony to use SW ¼ 19-116-56 to add a mobile home for housing purposes that is older than zoning permits. All voting aye. Motion carried.

SET HEARING: Motion by Reints, second by Wicks to set hearing for Rick Symens which if approved will allow him to use SE ¼ 15-113-46 to move an existing pump house closer to the right of way than zoning permits. Hearing set for 9:00 a.m. December 16, 2014. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Reints to set hearing for David Severson which if approved will allow him to use W1991’ of N ½ NW ¼ 31-116-57 to move on a mobile home that is older than 15 years. Hearing set for 9:05 a.m. December 16, 2014. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

HIGHWAY : Vanessa Victor and Dan Weigel from Clark Engineering met with the board to present the 2014 bridge inspection report. The schedule for repair to the bridges was also discussed. The report is on file in the Auditor’s office. No action needed.

MEETING : Motion by Bjerke, second by Wicks to set year end meeting for Tuesday, December 30, 2014 at 8:00 a.m. All voting aye. Motion carried.

OPERATING TRANSFER: Motion by Wicks, second by Bjerke to allow operating transfer in the amount of $8000.00 from county general to Emergency Management account. All voting aye. Motion carried.

AUTO SUPPLEMENT : Motion by Wicks, second by Loomis to allow auto supplement to the ambulance budget. The funds are from grant money that was received from the state and used to purchase four (4) AED machines. Funds moved from 101-0-365.10 to 101-424-434. All voting aye. Motion carried.

EXECUTIVE SESSION : Motion by Bjerke, second by Reints to enter into executive session at 9:50 a.m. for personnel issues. Chairman declared out at 10:00 a.m.

COURTHOUSE : Jeff Grote with Grote Roofing met with the board to discuss the additional costs that were incurred from the repair of the Courthouse roof. No action taken.

EXECUTIVE SESSION : Motion by Reints second by Bjerke to enter into executive session at 11:00 a.m. for contractual issues. Chairman declared out at 11:19 a.m.

CLAIMS : Motion by Loomis, second by Reints to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. AUDITOR: ITC-service 41.99, SDACO-2015 Annual dues 261.13, TREASURER: ITC-service 48.53, SDACO-2014 Annual dues 261.12, STATES ATTORNEY: ITC-service 58.62, PUBLIC BUILDINGS: Cole Papers-towels 147.66, Culligan-water 45.50, ITC-service 33.79, DIRECTOR OF EQUALIZATION: ITC-service 79.51, REGISTER OF DEEDS: A&B Business –copy machine rent 124.41, AT&T Mobility- service 24.51, ITC-service 124.98, SDACO-2015 Annual dues 261.12, VETERAN OFFICER: ITC-service 37.58, Larry Jones-postage 25.93, SHERIFF: AT:&T Mobility-service 2.54, Glacial Lakes Radiator- radiator repair/Durango-57.50, ITC-service 191.21, JB’s Repair-repairs-Durango-225.00, Verizon Wireless-monthly fees 187.29, WW Tire Service-balance tires 40.00, AIRPORT: Helms and Associates-airport construction 1580.43, AMBULANCE: A-OX Welding-oxygen/cylinder rent 185.92, AT&T Mobility service 73.53, Clark Community Pharmacy-test strips 60.00, ITC-service 114.55, Menards-carpet 29.15, Sanford Clinic-hepatitis screen 66.94, WW Tire Service-purchase & rotate tires 839.64, EXTENSION: ITC-service 81.80. Office Peeps-tape 22.07, Toshiba Financial Services-machine rent 146.68, WEED: AT&T Mobility-service 55.49, Connecting Point-elitedesk 825.00, ITC-service 93.30, ROAD & BRIDGE: AT&T Mobility-service 58.61, Avera Queen of Peace-drug testing 74.87, Larry Brannan-mileage 8.14, Butler Machinery-parts 911.49, Duenwald Transportation-washing equipment 955.00, ITC-service 116.29, Kuecker Seed-pit run royalty 1353.03, Light & Siren –parts 280.86, Northwestern Energy-utilities 51.12, Office Peeps-shop supplies 102.41, Peterbilt of Sioux Falls-parts 157.28, Ramkota Hotel –Pierre safety conference lodging 97.99, Sanford Health-drug testing 39.00, Sioux Rural Water-water 29.00, Gregg Stormo-ins deductible 1250.00, Vander Haags-parts 1695.00, WW Tire Service-tire repair 18.00, Ted Warkenthien-pit run/ 15,999.66, AT&T Mobility-service 137.66, Verizon Wireless-monthly fees 40.00, REIGSTER OF DEEDS: Microfilm Imaging Systems-scan/monthly rent 45.00, DEBT SERVICE: Dacotah Bank-TIF payment 11005.94, M&P FLOW THRU: SDACO-$2.00 fee 118.00. TOTAL: 40998.77.

PAYROLL : COMMISSIONERS: 5698.42, AUDITOR: 4418.58, TREASURER: 4224.73, STATES ATTORNEY: 2834.49, COURTHOUSE: 1946.18, DIRECTOR OF EQUALIZATION: 2867.77, REGISTER OF DEEDS: 2477.52, VETERAN OFFICER: 336.40, SHERIFF: 6073.63, POOR: 453.72, NURSE: 1589.84, AMBULANCE: 6982.58, EXTENSION: 1266.53, WEED: 2594.75, PLANNING & ZONING: 397.77, ROAD & BRIDGE: 39,959.89, EMERGENCY & DISASTER: 858.09. TOTAL: 84,980.89.

ADJOURN :Motion by Loomis, second by Wicks, to adjourn, until next regular meeting Tuesday, December 16, 2014 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:

(SEAL)

_________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

November 18, 2014

The Clark County Commissioners met in regular session on November 18, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m.with the following Commissioners present: Bjerke, Reints, Wicks. Also present Auditor Tarbox.

MINUTES : Motion by Wicks, second by Bjerke, to approve the minutes from the regular meeting of November 6, 2014. All members voting aye. Motion carried.

FAIRGROUNDS : Motion by Reints, second by Wicks to allow John Guest Jr. on behalf of the South Dakota Trappers Association to be allowed to use the Fairgrounds for their fall convention. The event will take place September 11 and 12, 2015. 4-H Advisor McGraw has informed the board that the event has been approved by the 4-H Leader’s Association and the Horseman’s Club. All voting aye. Motion carried.

Loomis present.

4-H : 4-H Advisor McGraw met with the board to inform them that she will be hosting a meeting Saturday, December 13, 2014. The purpose of the meeting will be planning for the future of 4-H in Clark County. There will be two 4-H specialist at the meeting to offer additional information. No action needed.

HIGHWAY : Motion by Reints, second by Loomis to allow HS Eggleston to purchase a 2007 Freightliner CL 12064ST Columbia 120 from Truckworld, purchase price $24,900.00. All voting aye. Motion carried.

HIGHWAY : Motion by Bjerke, second by Wicks to approve the purchase of a belly dump trailer from the Beadle County bid. Purchase price is $51,600. The trailer will be delivered fall of 2015. All voting aye. Motion carried.

AMBULANCE : Motion by Loomis, second by Wicks to allow Ambulance Administrator Grensberg to purchase new tires for the ambulance and declare the old tires surplus to be sold at Bell’s sale. Tires will be purchased from WW Tire from state bid, price is $114.16 per tire. All voting aye. Motion carried.

AMBULANCE : Ambulance Administrator Grensberg also informed the board that the 4 AED machines that were purchased using grant funds have been placed in the County. They were supplied with adult and pediatric pads. No action needed.

COURTHOUSE : Michael Hubbard from Johnson Controls met with the board to inform them of the state energy efficiency project. Also present Custodian Elsen. He asked permission to perform a feasibility study of the Courthouse. He will return and inform the board of his findings after the study. He will work with Custodian Elsen to set time and date to perform the study.

TAX DEEDS : Motion by Wicks, second by Loomis to allow Chairman to sign tax deeds from the tax deed sale of November 6, 2014. All voting aye. Motion carried.

WELFARE : WD Tarbox presented notifications of hospitalization and the Credit Bureau report.

AIRPORT : Motion by Loomis, second by Bjerke to allow Chairman to sign the 2015 Dakota-Minnesota Airports District Grant pre-application checklist and supporting documentation. All voting aye. Motion carried.

HEALTH INSURANCE : Motion by Bjerke, second by Loomis to retain current health insurance coverage with Dakotacare with Todd Freimark as the agent for Clark County group. The County will be changing to an ACA plan. All voting aye. Motion carried.

OPEN HOUSE : The Courthouse open house will be held on Tuesday, December 16, 2014 at the Courthouse, the Commissioners invite everyone to come enjoy refreshments and view Christmas trees on display.

BUDGET : Auditor Tarbox informed the board about changes to the 2015 budget. After additional changes to valuation from the state in the TIF district, the levy for 2015 will be 3.179.

CLAIMS : Motion by Loomis, second by Reints, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. COMMISISONERS: Voyager Fleet –fuel 27.00, ELECTIONS: Ken’s Fairway-supplies 3.24, AUDITOR: Office Peeps-batteries 20.26, TREASURER: Office Peeps-toner 82.99, STATES ATTORNEY: SD Dept of Revenue-blood alcohol 135.00, West Payment Center- online library 710.19, PUBLIC BUIDLINGS: Cardmember Service-veteran flag case 79.90, City of Clark –water 66.00, D’s Bobcat Service-snow removal 130.00, Northwestern Energy-utilities 846.93, REGISTER OF DEEDS: Office peeps-calendar 24.02, Quill Corp-paper 59.98, SHERIFF: Cardmember Service-software update 329.00, Clark Community Oil-October fuel-311.33, Watertown Ford Chrysler-repairs/Durango 498.92, Wex Bank-October fuel 655.33, AIRPORT: Northwestern Energy-utilities 56.71, POOR: Credit Bureau of Watertown-fees 33.33, AMBULANCE: Bound Tree Medical-supplies 274.11, Cardmember Service –AED 4796.00, City of Clark – water 43.50, Clark Community Oil-diesel 317.97, Matheson Tri-Gas-cylinder rent 48.55, Northwestern Energy-utilities-269.16, Prairie Lakes Hospital-supplies 26.31, Voyager Fleet System-fuel 129.70, MENTAL ILLNESS BOARD: Compass Counseling-services rendered 1500.00, EXTENSION: Ken’s Fairway- supplies 18.14, Office Peeps-copy machine rent 100.70, WEED: BlueTarp-Financial-supplies 321.46, City of Clark-water 43.50, Clark Community Oil-fuel/oil 2522.57, Northwestern Energy-utilities 156.71, ROAD & BRIDGE: Ameripride Services-towel 68.46, Avera Queen of Peace-drug testing-116.90, Cardmember Service- fuel 98.42, City of Clark –water 52.50, Clark Community Oil-diesel-14729.99, Clark Engineering-CR 17 1091.39, Clark Rural Water-royalty 49161.78, Fritz Enterprises-rental side dump 3750.00, Terry Gaikowski-rental side dump 3000.00, James Lewandowski-ins deductible 1250.00, North American Truck and Trailer-parts 366.62, Northwestern Energy-567.41 Pheasantland Industries-clothing 100.07, RDO Trust-parts 922.02, Sanford Labs-drug testing 39.97, SD Assn of Co Highway Supt-2014 dues 225.00, Sioux City Foundry cutting edges-2717.00, Tony’s Collision-repairs 2014.18, Truck World -07 Freightliner truck-24,900.00, 911 SERVICE FUND: Centurylink-911 line fees 191.66, EXCISE TAX FUND: SD Dept of Revenue-excise tax 41.80. TOTAL: 120,043.68.

PAYROLL : AUDITOR: 4621.78, TREASURER: 4176.64, STATES ATTORNEY:
3567.88, COURTHOUSE: 2466.30, DIRECTOR OF EQUALIZATION: 2742.30, REGISTER OF DEEDS: 2424.36, VETERAN SERVICE OFFICE: 336.41, SHERIFF: 6326.53, NURSE: 1707.73, AMBULANCE: 5113.79, EXTENSION: 986.49, WEED: 753.40, ROAD & BRIDGE: 37104.43, EMERGENCY MANAGEMENT: 1150.22. TOTAL: 73478.26.

REPORTS: Motion by Bjerke, second by Reints, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 478.674.23
Money Market…..…………………………………… .… 3,791,872.52
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 479,873.67
TOTAL:………………………………………………… 5,550,420.42

These funds include all funds administered by the county including: General Fund 2,672,679.27, Road & Bridge: 454,773.75, 911 Service Fund: 112,787.57, E/D: -2826.25, Domestic Abuse: 165.00, 24/7: 9521.16, ROD Mod/Pres: 15848.28, Clark County TIF 12,002.47, Trust & Agency Funds 2,275,469.17, which are funds returned to schools, towns, townships and special districts. TOTAL: 5,550,420.42.

ROD Fees: Recording fees: 2515.00, Transfer fees: 3315.00, Births: 40.00, Deaths: 180.00, Marriages: 45.00, Copy money: 76.93, Misc: 157.00. TOTAL: 6328.93.

Ambulance: $9268.77, Sheriff: Mileage 141.04, Civil fees $898.09, Pistol permits $45.00.

ADJOURN : Motion by Loomis, second by Reints, to adjourn until next regular meeting Tuesday, December 2, 2014 at 8:00 a.m. All voting aye. Motion carried. Meeting was adjourned at 11:05 a.m.
ATTEST:
(SEAL)

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS PROCEEDINGS

November 6, 2014

The Clark County Commissioners met in regular session on November 6, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Bjerke, second by Loomis, to approve the minutes from the regular meeting of October 21, 2014. All members voting aye. Motion carried.

EXECUTIVE SESSION: Motion by Wicks, second by Bjerke to move into Executive Session at 8:01a.m. for personnel issues. Chairman declared out at 8:20 a.m.

HIGHWAY : Motion by Bjerke, second by Wicks to offer the position of weed supervisor/ highway to Eric Mehlberg. Salary will be $14.50 for six month probationary period as highway employee and $16.00 per hour starting April 1, 2015 with a six month probationary period for weed supervisor positon. After each probationary period pay will increase to current pay scale. All voting aye. Motion carried.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for November 2014. Diesel #1 Clark Community Oil-3.59.9 Bradley, Garden City, Vienna, Willow Lake. Raymond and Clark Shops. Clark County Farmers Elevator –No bid. Diesel #2; Clark Community Oil-3.04.9, all shops, Clark County Farmers Elevator: 3.07- all shops. GAS: Clark Community Oil – 2.71.5. All bids were reviewed by the board and are on file in the Auditor's office.

TRANSPORT FUEL BIDS: HS Eggleston presented the following fuel quotes for November 2014 for transport load. Clark Community Oil- 2.97.4, Clark shop- Clark County Farmers Elevator- 2.96.5. The county accepted the bid of Clark Community Oil-due to fuel shortage at distributor and no trucks available to deliver on the day of bids on behalf of Clark County Farmers Elevator.

HIGHWAY : HS Eggleston updated the board on road conditions and road work being done. He informed the board the crew are hauling rock and finishing the mowing. He also discussed equipment purchases for next year. No action taken.

HIGHWAY : Motion by Wicks, second by Loomis to approve $.50 increase for seasonal/ temporary help currently earning $13.00 per hour effective immediately. All voting aye. Motion carried.

WEED : Motion by Loomis, second by Wicks to allow weed department to purchase a new computer for the weed shop. It will be purchased from Connecting Point in Watertown, purchase price will be approximately $860.00. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Reints, to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Reints, second by Bjerke to set hearing for Variance 8-14 for Donald Olson of Bradley. This variance if approved will allow him to use NW ¼ 26-119-57 to place a shed closer to right of way than zoning permits. Hearing set for December 2, 2014 at 9:00 a.m. All voting aye. Motion carried.

SET HEARING : Motion by Bjerke, second by Loomis to set hearing for Variance 9-14 for Silver Lake Colony to use SW ¼ 19-116-56 to move in a mobile home for housing. Hearing set for 9:05 a.m. December 2, 2014. All voting aye. Motion carried.

ADJOURN : Motion by Loomis, second by Reints, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

ZONING: ZO Reidburn met with the board regarding current policy in the zoning book regarding the age of mobile homes that are allowed in the County. It was decided to leave the policy in place as it is written.

DRAINAGE : Jay with the NRCS met with the board to explain the NRCS part in preserving the wetlands, and how federal crop insurance and farm plans are affected. He indicated that NRCS is available to assist with water drainage management.

TAX DEED SALE : At 10:00 a.m. the time specified the tax deed property sale was held on first floor of the Courthouse. First parcel is listed as school house lot, Bradley, situated in the school house block of Bradley, Town of Bradley. Motion by Reints, second by Bjerke to accept the bid of Bradley Alumni Association in the amount of $1000.00. All voting aye. Motion carried.

Parcel #2: The second property to be sold is Lot 4, Block 4, George W Nafus Addition, Town of Vienna. Motion by Bjerke, second by Wicks to accept the offer of $150.00 from Marvin Virchow. All voting aye. Motion carried.

HEALTH INSURANCE: Melissa Altfillisch and Pam Lewis met with the Board of County Commissioners to continue discussion regarding 2015 health, dental and life Insurance. They spent time with the board defining the difference between the current plans and the ACA plans. No action taken.

LIQUOR LICENSE : Motion by Loomis, second by Bjerke to approve liquor license for Rowdy’s –Crocker, bar owner John Bjerke. All voting aye: Motion carried.

LIQUOR LICENSE : Motion by Wicks, second by Loomis to approve liquor license for Oaktree Lodge, Leonard Makes owner. All voting aye.

HOLIDAY SCHEDULE: Motion by Reints, second by Wicks to close Courthouse, Wednesday, December 24, 2014 at noon for Christmas Eve. The courthouse will also be closed Christmas Day, December 25, 2014 and Friday after Christmas, December 26, 2014. Courthouse will also be closed Friday, November 28 the day following Thanksgiving as the Governor has declared both Fridays as administrative leave. As it states in the policy handbook, if the governor declares administrative leave the county will follow. All voting aye. Motion carried:

CLAIMS : Motion by Bjerke, second by Loomis to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings 263.45, Kingsbury CO Auditor-registration fee 20.00, Sturdevants Auto Parts-van repairs 394.26, ELECTIONS: Clark Co Courier-ballot measures/voter registration 397.92, McLeods –ballot envelops 50.00, Moritz Publishing-canary paper-11.50, Margaret Wirkus-election school-25.00, JUDICIAL SYSTEM: Juror Fees-743.88, AUDITOR: Clark Co Courier-surplus property- 47.98, Connecting Point-tapes 188.00, ITC-service 44.90, Kingsbury Co Auditor-registration fee-10.00, Moritz Publishing Co-envelopes 76.00, Office Peeps-ink cartridge 27.85, TREASURER: Clark Co –taxes due 65.00, ITC-service 90.14, Kingsbury Co Auditor-registration fee-10.00, McLeods-tax notices/file copy paper 173.25, Office peeps-envelope applicator 4.03, Quill Corp-supplies 110.93, US Postmaster-stamps 240.00, STATES ATTORNEY: ITC-service 57.60, SD Continuing Legal Ed-Dakota Disc annual subscription-500.00, COURT SYSTEM: SDACC-quarterly CLERP 1453.67, PUBLIC BUILDINGS: Cole Papers-towels/tissues 68.60, Cook’s Wastepaper-garbage service 25.75, Culligan-water 61.00, Dekker Hardware-supplies 15.73, Grote Roofing-roof repair 20,000.00, ITC-service 36.64, Star Laundry-rugs 54.87, Sturdevants-supplies 229.98, DIRECTOR OF EQUALIZATION: Connecting Point-set up email 57.50, ITC-service 91.11, Office Peeps- printer 1110.33, REGISTER OF DEEDS: A&B Business-copy machine rent 124.41, AT&T Mobility-service 24.51, ITC –service-183.19, Kingsbury CO Auditor-registration fee-10.00, Office Peeps-business cards 4.83, VETERANS OFFICE: Clark Co Courier-open house 30.00, Dataspec-state solution year fee-399.00, ITC-service 44.53, Larry Jones- mileage 48.10, SHERIFF: AT&T Mobility-service 79.86, Chief Supply Corp-light sticks 43.92, Clark CO Courier-execution sale 28.66, Graham Tire-tires 559.00, ITC-service 192.08, Macks-mount/balance tires-75.00, Office Peeps-envelopes 12.59, Sturdevants Auto –supplies 28.34, Verizon Wireless-monthly charges 187.05, PRISONER CARE: Codington CO Auditor-prisoner care- 7989.20, AIRPORT: Helms & Associates – airport construction 2111.40, NURSE: Clark Co Courier-flu shot clinics 100.00, AMBULANCE: A-Ox Welding-cylinder rent 67.20, AT&T Mobility-service 73.53, Dekker Hardware-supplies 55.32, ITC-service 114.06, Moritz Publishing-trip books 193.40, SOC SERV FOR AGED: Inter Lakes Comm Action-Nov comm service/Used 2BNew- $1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTLA ILLNESS BOARD: Lincoln CO Treas-mental illness exp 18.00, EXTENSION: ITC-service 81.57, Kimberly McGraw-travel/supplies 59.13, Office Peeps- Ink cartridges 206.69, Star Laundry & Dry Cleaners rugs 38.43, WEED: AmericInn-lodging/Orris 101.99, AT&T Mobility –service 55.49, Clark Co Courier-help wanted 25.20, Cook’s Wastepaper-garbage service 34.75, Dekker Hardware-supplies 88.45, ITC-service 92.35, Sturdevants Auto Parts- supplies 1222.70, Westside Imp-0cleaned clutch 80.00, PLANNING & ZONING: Clark Co Courier-variance 10.73, ROAD & BRIDGE: AT&T Mobility-service 58.61, Beld Tree Service-trim trees/ROW 875.00, Best Western Ramkota Hotel/conference 167.98, Butler Machinery-filters/parts 3170.25, Clark Co Courier-help wanted 19.00, Clark Co Farmers Elevator – oil-139.76, Cook’s Wastepaper- garbage service 34.75, Dekker Hardware – parts 103.96, Diamond Mowers-parts 1687.59, Fastenal Company- supplies 81.25, ITC-service 105.48, Matt Kadinger-mileage 48.84, Mac’s Inc-supplies 370.64, Matheson Tri Gas-welding supplies 491.54, Milbank Communications-radio battery 90.00, Northwestern Energy-utilities 26.28, Oscar’s Machine Shop- parts 171.21, Peterbilt of Sioux Falls-parts 19.57, Safety benefits- conference registration 65.00, SD Dept of Transportation-bridge inspections 432.17, Sioux Rural Water System- water 29.00, Sturdevants Auto Parts-supplies 1748.31, WW Tire Service-tires/service- 749.56, Westside Implement - parts 238.40, Wheelco-parts 1739.85, 911 SERVICE FUND: City of Huron-August 911 EM Surcharges 2508.43, Milbank Communications – radio setup/install 911 center $3988.55, AT&T Mobility-service 139.08, Dekker Hardware-marking paint 25.47, Verizon Wireless –monthly charges 40.00, PRISONER CARE: Art Mabry-24/7 program – state fees/30.00, REGISTER OF DEEDS: Microfilm Imaging System –scanning monthly rent 45.00, M&P Relief Flow Thru-SDACO- ROD modernization fee/ 206.00. TOTAL: $62,826.81.

PAYROLL : COMMISSIONERS: 5719.63, AUDITOR: 3189.59, TREASURER: 3040.52, STATES ATTORNEY: 2425.35, COURTHOUSE: 1615.09, DIRECTOR OF EQUALIZATION: 3147.45, REGISTER OF DEEDS: 2477.54, VETERAN OFFICER: 336.40, SHERIFF: 4621.51, POOR: 453.57, NURSE: 1886.26, AMBULANCE: 7225.13, EXTENSION: 1017.41, WEED: 2730.20, PLANNING & ZONING: 397.77, ROAD & BRIDGE: 25716.32, EMERGENCY & DISASTER: 859.86. TOTAL: 66,859.60.

CANVASS: The Commissioners canvassed the 2014 General Election results.

ADJOURN :Motion by Loomis, second by Wicks, to adjourn, until next regular meeting Tuesday, November 18, 2014 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:

(SEAL)

_________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

October 21, 2014

The Clark County Commissioners met in regular session on October 21, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks. Also present Auditor Tarbox.

MINUTES : Motion by Wicks, second by Bjerke, to approve the minutes from the regular meeting of October 7, 2014. All members voting aye. Motion carried.

Loomis present.

HIGHWAY : HS Eggleston updated the board on road conditions and work being done. He informed the board that County road # 7 has been surveyed by Clark Engineering and will need a culvert for proper draining.

TRANSPORT FUEL BIDS: Bids for diesel fuel are rejected due to availability.

WEED : Motion by Reints, second by Wicks to advertise for weed supervisor/highway employee. This position will be weed supervisor from April 1-October 31 and highway employee November 1- March 31 each year. All voting aye. Motion carried. Additional discussion was held regarding contracting for weed spraying or continue current status.

HIGHWAY : Motion by Wicks, second by Reints to set wage for Larry Lynch at 13.00 per hour, as a seasonal employee. All voting aye. Motion carried.


HIGHWAY : SA Fjelland met with the board to discuss allowing boring under county roads. He presented additional information regarding options. No action taken.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Bjerke to move into Board of Adjustment. All voting aye. Motion carried.

HEARING : At 9:00 a.m. the time specified, hearing was held for Variance 7-14. No one appeared. Motion by Loomis, second by Reints, to approve Variance 7-14 for Terry Carson. This variance will allow him to use NE ¼ 10-118-56 to place a grain bin closer to the right of way than zoning permits. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

HEALTH INSURANCE : Todd Freimark, with Freimark and Associates met with the board to discuss the health insurance plan changes, premium amounts and the ACA options. He discussed the pros and cons of current plan compared to the ACA options. No action taken.

AMBULANCE : Motion by Loomis, second by Reints to set fees at $15.00 per person when EMT Bowers and Ambulance Administrator Grensberg teach CPR classes. This fee will cover instructor fees and costs of the cards. All voting aye. Motion carried.

AED GRANT : Motion by Wicks, second by Loomis to allow Ambulance Administrator Grensberg to accept grant funds from the South Dakota Mission: Lifeline 12-lead Infrastructure and Community AED Grant that have been awarded to Clark County to purchase 4 AED machines that will be placed in Clark County. All voting aye. Motion carried.

AIRPORT : Corey Helms and Brooke Edgar with Helms and Associates, and Jon Becker with the South Dakota Department of Transportation met with the board to update them on the progress of the airport project. The tie downs have been replaced, the frost heave has been repaired, and Corey Helms indicated that construction of the snow removal/ GA terminal is ahead of schedule.

AMUBLANCE : At 11:00 a.m. the time specified, Ambulance Administrator Grensberg met with the board to present the bids for the 2015 ambulance for Clark County. The bids received were: Premier Specialty Vehicles, $193,085.00 and Arrow Manufacturing. $172,891.00. Motion by Reints second by Wicks to accept the bid of Premier Specialty Vehicles of $193,085.00 based on it is the most advantageous to the County as the box is new. All voting aye. Motion carried.

AMBULANCE : Motion by Reints, second by Wicks to accept policy and procedures cell phone use, and use of RN’s and LPN’s on Clark County Ambulance Service as presented by Ambulance Administrator Grensberg. All voting aye. Motion carried.

Bjerke absent.

WELFARE : WD Tarbox presented notifications of hospitalization and the Credit Bureau report.

AIRPORT : Motion by Loomis, second by Reints, to allow Chairman to sign the Department of Transportation State Financial Assistance Agreement for Clark County airport project #3-46-009-08-2014. All voting aye. Motion carried.

SURPLUS ANALYSIS : According to SDCL 7-12-18-1, the total unreserved undesignated fund balance of the General Fund for Clark County as of September 30, 2014 is 1,133,687.93 which is 8.82% of the 2014 budget.

CLAIMS : Motion by Loomis, second by Reints, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Department -60% of run 481.38, ELECTIONS: McLeods-election materials-650.00, AUDITOR: Cardmember Service = envelopes 1136.30, Office Peeps-envelope applicator 12.08, STATES ATTORNEY: Prairie Lakes Healthcare –blood draw 85.00, SD Dept of Rev-blood alcohol 105.00, West Payment Center- online library 710.19, PUBLIC BUILDINGS: Cardmember service-coffee pot 94.34, City of Clark-water/sewer 93.00, Mack Landscaping-irrigation system- 94.66, Northwestern Energy-utilities 702.10, REGISTER OF DEEDS: A&B Business -2 months copy machine rent 254.13, Office Peeps-calendar 19.37, VETERAN OFFICER: SDVSOA-dues 50.00, SHERIFF: A&B Business –supplies 12.99, Tony’s Collision-deer collision repair-7442.58, Wex bank-Sept fuel- 513.90, AIRPORT: Northwestern Energy-utilities 65.91, NURSE: Cardmember Services-stickers 27.95, AMBULANCE: Bound Tree Medical-supplies 700.52, City of Clark- water/sewer 52.50, Michael Gravning-strobe light/2003 ambulance 59.18, Northwestern Energy-utilities 148.76, Unemployment Ins-unemployment 158.35, MENTAL HEALTH: Human Service Agency- 4th qtr appropriations 3114.26, EXTENSION: SDSU-Dept of Animal Sciences 2015 IRM Redbooks 60.00, Toshiba Financial Services-machine rent-210.10, WEED: Cardmember Service-supplies 27.20, City of Clark –water/sewer 93.00, Northwestern Energy- utilities 81.91, Unemployment – Ins Div of SD –unemployment- 237.51, ROAD & BRIDGE: City of Clark – water/sewer 43.50, Milbank Communications-radio battery 91.00, Northwestern Energy-utilities 550.22, Tony’s Collision Center-alignment 65.00, Unemployment Ins Div-unemployment 395.86, 911 SERVICE FUND: Centurylink-911 line fees 191.66, CIVIL DEFENSE: Dakota Electronics-radio mic 139.50, JB’s Repair-repairs 685.90, Total Funds by Hasler-postage .41. TOTAL: 19,657.22.

PAYROLL : AUDITOR: 4621.78, TREASURER: 4176.61, STATES ATTORNEY:
3567.87, COURTHOUSE: 2450.68, DIRECTOR OF EQUALIZATION: 3133.68, REGISTER OF DEEDS: 2497.02, VETERAN SERVICE OFFICE:  336.41, SHERIFF:  6326.53, NURSE: 1707.71, AMBULANCE: 4979.16, EXTENSION: 986.50, WEED: 6,353.67, ROAD & BRIDGE: 36,863.84, EMERGENCY MANAGEMENT: 1150.21. TOTAL: 79,151.67.

REPORTS:  Motion by Reints, second by Wicks, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 69,896.16
Money Market…..…………………………………… .…' 1,692,615.81
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 99,742.14
TOTAL:………………………………………………… 2,662,254.11
These funds include all funds administered by the county including: General Fund 1,933,687.93, Road & Bridge: 353,245.50, 911 Service Fund: 109,383.42, E/D: -649.57, Domestic Abuse: 455.00, 24/7: 9204.16, ROD Mod/Pres: 15584.28, Clark County TIF 7115.92, Trust & Agency Funds 232,928.33 which are funds returned to schools, towns, townships and special districts. TOTAL: 2,662,254.11.

ROD Fees: Recording fees: 2085.00, Transfer fees: 498.50, Births: 70.00, Deaths: 120.00, Marriages: 180.00, Copy money: 97.65, Misc: 170.00. TOTAL: 3221.15. 

Ambulance: $9973.47, Sheriff: Mileage 36.12, Civil fees $300.00, Pistol permits $15.00.

ADJOURN :Motion by Wicks, second by Reints,to adjourn until next regular meeting Thursday, November 6, 2014 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:

(SEAL)

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

September 23, 2014

The Clark County Commissioners met in regular session on September 23, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks, and Loomis. Also present Auditor Tarbox.

MINUTES : Motion by Wicks, second by Loomis, to approve the minutes from the regular meeting of September 2, 2014. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and work being done.

TRANSPORT FUEL BIDS: The bids for transport load Diesel #2 were presented to the Board. Clark Community Oil 3.04, Clark Farmers Elevator 2.99.7. Bids were reviewed by the Board and are on file in the Auditor’s office.

EXTENSION: 4-H Advisor McGraw met with the commissioners to update them of events in the 4-H program. She will be starting a program called Clover Buds for youth ages 5-7. They will meet once a month October-May. She also updated them on achievement days and state fair activities.

EXTENSION : Motion by Wicks, second by Reints to allow extension office to purchase a new computer from Connecting Point, purchase price will be approximately $825.00. All voting aye. Motion carried.

AMBULANCE : Ambulance Administrator Grensberg, EMT Justin Bowers and EMT Katie Wangsness met with the board regarding specs and bid process for ambulance that will be purchased with grant monies.

VETERAN SERVICE OFFICER : Motion by Loomis, second by Wicks to allow VSO to purchase a new computer for the VSO office as the current system has outdated operating system. Computer will be purchased from Connecting Point in Watertown. All voting aye. Motion carried.

DOE: DOE Reidburn met with the board with an update on GIS software costs and options. He also discussed fill in help to cover deputy leave. He signed the oath of office and request for temporary certificate.

BOARD OF ADJUSTMENT : Motion by Reints, second by Bjerke to move into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Wicks, second by Loomis to set hearing for Conditional Use 3-14 for Collins Hutterian Brethern Colony which if approved would allow them to use SE ¼ 32-113-57 to purchase and repair salvageable vehicles. Hearing set for October 7, 2014 at 9:40 a.m. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Reints to set hearing for Variance 4-14 which if approved will allow James Caulfield, Jr. to use E ½ E 1/2 NE ¼ 21-119- 57 to place a shed closer to the right of way than zoning permits. Hearing set for October 7, 2014 at 9:00 a.m. All voting aye. Motion carried.

SET HEARING : Motion by Reints, second by Loomis to set hearing for Variance 5-14 which if approved will allow Wendy Crabtree to use NW ¼ 35-119-57 to place a wind break closer to the right of way than zoning permits. Hearing set for October 7, 15 9:15 a.m. All voting aye. Motion carried.

SET HEARING : Motion by Reints, second by Hass to set hearing for Variance 6-14 which if approved will allow Russell Hurlbert to use SW ¼ 8-116-59 to place a grain bin closer to the right of way than zoning permits. Hearing set for October 7, at 9:30 a.m. All voting aye. Motion carried.

ADJOURN : Motion by Loomis, second by Bjerke to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

WELFARE : WD Tarbox presented notifications of hospitalization and the Credit Bureau report.

COMPROMISE : Motion by Reints, second by Bjerke to accept the compromise offered by Brent Forest on Real Estate Parcel #5600 and #5597 in the amount of $2500.00. Total lien amount is $5447.48. All voting aye. Motion carried.

E911: Motion by Reints, second by Loomis to allow Chairman to sign contract for E 911 Services and for specific Public Safety Answering Point (PSAP) service between the City of Watertown and Clark County. Term of contract will be January 1, 2015 to December 31, 2016. Fee for the services will be 90% of actual surcharge revenue received each month for 2015 and 95% of actual surcharge revenue received each month for 2016. All voting aye. Motion carried.

WEED : Motion by Wicks, second by Bjerke to allow Auditor to advertise for weed supervisor/highway employee. The advertisement will be listed in the Clark paper and the Job Service web site. Applications and job descriptions are available from the highway office or the Auditor’s office. Job applications will be accepted until October 6,2014. All voting aye. Motion carried.

Wicks absent.

BUDGET : Motion by Bjerke, second by Reints to approve the final budget with changes as listed. 101 424 434 add $50,000, 101-424-434.10 add $142,500, and Cash applied increased to $1,265,398.15. The levy for Clark County for 2015 will be 3.192. All voting aye. Motion carried.

12-14

ADOPTION OF ANNUAL BUDGET FOR Clark County, South Dakota.

Whereas, (7-21-5 thru 13), SDCL, provides that the Board of County Commissioners shall each year prepare a Provisional Budget of all contemplated expenditures and revenues of the County and all its institutions and agencies for such fiscal year and,

Whereas, the Board of County Commissioners did prepare a Provisional Budget and cause same to be published by law, and
Whereas, due and legal notice has been given to the meeting of the Board of County Commissioners for the consideration of such Provisional Budget and all changes, elimination’s and additions have been made there to.

NOW THEREFORE BE IT RESOLVED, That such provisional budget as amended and all its purposes, schedules, appropriations, amounts, estimates and all matters therein set forth, SHALL BE APPROVED AND ADOPTED AS THE ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES FOR Clark County, South Dakota and all its institutions and agencies for calendar year beginning January 1, 2015 and ending December 31, 2015 and the same is hereby approved and adopted by the Board of County Commissioners of Clark County, South Dakota, this 23rd day of September, 2014.
The Annual Budget so adopted is available for public inspection during normal business hours at the office of the county auditor, Clark County, South Dakota. The accompanying taxes are levied by Clark County for the year January 1, 2015 through December 31, 2015.

Board of County Commissioners of Clark County, South Dakota

/s/ Francis Hass, Chairman

/s/ Robert Bjerke, Commissioner

/s/ Richard Reints, Commissioner

/s/ Violet Wicks, Commissioner

/s/ Douglas Loomis, Commissioner

ATTEST:
/s/ Christine Tarbox, Clark County Auditor

CLAIMS : Motion by Bjerke, second by Loomis, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Department -60% of run 465.57, COMMISSIONERS: Best Western Ramkota Hotel-lodging- 557.94, Clark Community Oil-fuel 24.55, NACO- Co dues 450.00, AUDITOR: Best Western – lodging 92.99, Office Peeps- supplies 273.92, TREASURER: Best Western –lodging 92.99, STATES ATTORNEY: NDAA Ins Services-lawyers professional coverage 1363.00, Prairie Lakes Healthcare-blood draws 170.00, SD Dept of Rev-lab tests 135.00, West Payment Center-online library 710.19, COURT SYSTEM: Bratland Law- crt apt atty -1675.50, Nicholson, Tschetter, Adams-court apt atty-3119.68, PUBLIC BUILDINGS: City of Clark landfill fees-4.00, City of Clark – water/sewer 195.00, Cole Papers-supplies – 121.42, Dakota Data Shred-shred call in 51.20, Dekker Hardware –supplies 43.96, Detco – supplies 1080.91, Heiman Fire Equipment-fire extinguisher inspection 20.00, Kens supplies 6.99, Mid-American Research Chemical-supplies 375.11, Northwestern Energy-utilities 1028.81, DIRECTOR OF EQUALIZATION: Best Western –lodging 425.00, Dekker Hardware-phone 64.99, Jarvis Reidburn-mileage/meals 160.83, South Dakota Dept of Rev-IAAO courses 440.00, REGISTER OF DEEDS: Best Western Ramkota –lodging 92.99, Gruenwald Electric-repair lights/103.67, VETERAN OFFICER: Best Western Ramkota-lodging 260.00, Larry Jones-meals/mileage 208.43, SHERIFF: Clark Com Oil-fuel 412.15, FEDEX-evidence-20.59, Mack’s –oil change 36.95, Sturdevants Auto Parts-supplies 1.19, Wex Bank-August fuel 569.50, PRISONER CARE: Codington CO Auditor-prisoner care 5074.00, AIRPORT: Helms & Associates-airport bldg. design 22310.00, Northwestern Energy-utilities 66.13, POOR: Credit Bureau of Watertown –collection fees 33.33, NURSE: Sara Tarbox-mileage 91.76, AMBULANCE: A-Ox Welding Supply-cylinder rent 63.86, Bound Tree Medical-supplies 25.73, Cardmember Service-heart saver first aid CPR AED 163.95, City of Clark –water/sewer 48.00, Clark Com Oil-fuel 335.29, Dekker Hardware-supplies 29.06, Detco-supplies 117.49 JB’s repair –replace wipers 64.00, Northwestern Energy-utilities 137.72, Office Peeps- toner 55.99, Prairie Lakes Campus Pharmacy-supplies 321.55, SOC SERV FOR AGED: Inter Lakes Comm Action-Sept com service/ Support Used 2B New 1468.75, MENTAL ILLNESS: SD Dept of Rev-involuntary services 600.00, EXTENSION: Ken’s Fairway-supplies 7.50, Kimberly McGraw-St Fair fees 137.00, Office Peeps-cable 41.59, SDSU Extension-conference registration-45.00, Toshiba Financial –copy machine rent 140.99, US Postmaster-stamps 296.00, WEED: Bluetarp Financial repairs 45.40, City of Clark –water/sewer 155.75, Dekker Hardware-supplies 87.96, Northern Safety Co-supplies 477.50, Northwestern Energy-utilities 65.63, Office Peeps-supplies 11.79, Oscar’s Machine Shop-supplies 408.14, Sturdevants-supplies 308.29, WW Tire Service-tires 340.00, Westside Implement-repairs 16.44, ROAD &BRIDGE: Ameripride Services-towels 69.41, Larry Brannan-mileage 8.14, City of Clark-water/sewer 48.00, Clark CO Farmers Elevator-oil 3390.00, Clark Co Farmers Elevator-transport load diesel-30.474.65, Dekker Hardware –supplies 97.89, Detco –shop supplies 518.41, Diamond Mowers-parts 550.53, F.J. McLaughlin-industrial park project 43737.80, GCR Tire Centers-tires/tire repair-524.00, Jebro-MC3000-70496.83, Matt Kadinger-mileage 32.56, Kuecker Seed Farm-gravel royalty 6296.30, James Lewandowski-mileage 17.76, Matheson Tri-Gas-welding supplies 261.60, Northwestern Energy-utilities 563.19, Office Peeps-office supplies 403.27, Oscar’s Machine Shop-parts 318.57, Ron’s Small Engine Repair-parts 1612.70, SD Federal Property- supplies 430.00, SD Dept of Transportation-bridge inspections 1221.92, Safety Benefits-registration 65.00, Sheehan Mack Sales-parts 165.32, Sibson Gravel-gravel crushing/ Kuecker pit-16,800.00, Snap-On-tools 703.52, Sturdevants Auto Parts –supplies/parts 1532.37, TrueNorth Steel-culverts 8943.15, Wheelco-parts 5.80, 911 SERVICE FUND: Century Link-911 line fees 191.66, City of Huron-July E-911 charges 2519.24, CIVIL DEFENSE: Voyager Fleet Systems-fuel 41.65, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning equip/month rent 45.00. TOTAL: 240,532.85.

PAYROLL : AUDITOR: 4621.77, TREASURER: 4176.63, STATES ATTORNEY:
3567.88, COURTHOUSE: 2403.85, DIRECTOR OF EQUALIZATION: 2231.93, REGISTER OF DEEDS: 2254.30, VETERAN SERVICE OFFICE:  336.41, SHERIFF:  6341.91, CORONER: 107.65, NURSE: 1373.30, AMBULANCE: 4787.21, EXTENSION: 1767.95, WEED: 3,281.39, ROAD & BRIDGE: 37430.19, EMERGENCY MANAGEMENT: 1147.82. TOTAL: 75,830.19.

REPORTS: Motion by Reints, second by Loomis, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 6,777.79
Money Market…..…………………………………… .… 1,964,373.23
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 68,728.82
TOTAL:………………………………………………… 2,839,879.84

These funds include all funds administered by the county including: General Fund 1,987,301.67, Road & Bridge: 611,785.79, 911 Service Fund: 108,485.42, E/D: -2911.56, Domestic Abuse: 340.00, 24/7: 8949.16, ROD Mod/Pres: 15377.28, Clark County TIF 7115.92, Trust & Agency Funds 97,613.04, which are funds returned to schools, towns, townships and special districts. TOTAL: 2,839,879.84.

ROD Fees: Recording fees: 2475.00, Transfer fees: 2212.00, Births: 55.00, Deaths: 50.00, Marriages: 105.00, Copy money: 102.50, Misc: 151.00. TOTAL: 5150.50. 

Ambulance: $12438.12, Sheriff: Mileage 124.70, Civil fees $365.00, Pistol permits $18.00.

ADJOURN :  Motion by Reints, second by Loomis, to adjourn until next regular meeting Tuesday, October 7, 2014 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:
(SEAL);

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS PROCEEDINGS
October 7, 2014

The Clark County Commissioners met in regular session on October 7, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox.

TAX DEED : Treasurer Mahlen met with the board to report on tax deed property. Motion by Loomis, second by Wicks to set sale date November 6, 2014 at 10:00 a.m. for two parcels. The sale will be held at the front door of the Clark County Courthouse, in the City of Clark, South Dakota. The parcels are described as: Record #5091, Described as School House Lot, situated in the School House Block of Bradley, to the Town of Bradley, Clark County, South Dakota, and Record # 6326 Lot Five (5), in Block 4, George W Nafus Addition to the Town of Vienna, Clark County, South Dakota. All members voting aye. Motion carried.

MINUTES : Motion by Reints, second by Bjerke, to approve the minutes from the regular meeting of September 23, 2014. All members voting aye. Motion carried.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for October 2014. Diesel #2- Clark Community Oil- 2.93 - Bradley, Garden City, Vienna, Willow Lake. Raymond and Clark Shops. Clark County Farmers Elevator –No bid. GAS: Clark Community Oil – 2.88. All bids were reviewed by the board and are on file in the Auditor's office.

HIGHWAY : HS Eggleston unable to attend.

HIGHWAY : SA Fjelland rescheduled to October 21, 2014.

OATH : Motion by Wicks, second by Loomis to approve the Oath of office signed by Register of Deeds Helkenn. All voting aye. Motion carried.

EXTENSION : Motion by Loomis, second by Bjerke to allow the extension office to junk old computers, monitors, keyboards, printer, modem, camera and scanner that are outdated and no longer useful for the purpose they were purchased. The entire list is on file in the Auditor’s office. All voting aye. Motion carried.

E911 : Sheriff McGraw met with the board to update them on the transition of E911 services from City of Huron to City of Watertown that will occur on January 1, 2015. He presented cost estimates from Milbank Communications to move the necessary equipment for the change. No action needed.

AIRPORT : Motion by Loomis, second by Wicks to allow chairman to sign the water user agreement between Clark Rural Water System and Clark County airport. All voting aye. Motion carried.

PLAT : Motion by Reints, second by Loomis to approve and sign Donald Schmidt plat and approve Resolution 13-14. All voting aye. Motion carried.

RESOLUTION 13-14

October 7, 2014

BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the plat entitled: “Donald Schmidt Addition Located in the Southeast Quarter of Section 4, Township 113 North, Range 57 West of the 5th P.M., Clark County, South Dakota.” which has been submitted for examination pursuant to law, and it appearing that all taxes and special assessments have been paid and that such plan and the survey thereof have been made and executed according to law, the plat is hereby approved, and the County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.

Dated at Clark, South Dakota, this 7th Day of October, 2014.

/s/ Francis Hass______________________

Chairman, Board of County Commissioner

ATTEST:


/s/ Christine Tarbox_____________________

County Auditor, Clark County, South Dakota

BOARD OF ADJUSTMENT : Motion by Reints, second by Bjerke, to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Bjerke, second by Wicks to set hearing for Variance 7-14 for Terry Carson. This variance if approved will allow him to use NE ¼ 10-118-56 to place a grain bin closer to the right of way than zoning permits. Hearing was set for October 21, 2014 at 9:00 a.m. All voting aye. Motion carried.

HEARING : Motion by Loomis, second by Reints to approve Variance 4-14 which will allow James Caulfield, Jr. to use E½E½NE¼ 21-119- 57 to place a shed closer to the right of way than zoning permits. No one appeared. All voting aye. Motion carried.

HEARING : Motion by Bjerke, second by Loomis, to approve Variance 5-14 which will allow Wendy Crabtree to use NW ¼ 35-119-57 to place a wind break closer to the right of way than zoning permits. Wendy Crabtree appeared. All voting aye. Motion carried.

HEARING : Motion by Wicks, second by Hass to approve Variance 6-14 which will allow Russell Hurlbert to use SW ¼ 8-116-59 to place a grain bin closer to the right of way than zoning permits No one appeared. All voting aye. Motion carried.

HEARING : Motion by Wicks, second by Bjerke to approve Conditional Use 3-14 which will allow Collins Hutterian Brethern Colony to use SE ¼ 32-113-57 to purchase and repair salvageable vehicles. No one appeared. All ayes. Motion carried.

ADJOURN : Motion by Loomis, second by Bjerke, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

DOE: Motion by Wicks, second by Loomis to allow DOE Reidburn to utilize Jan Brandlee as temporary employee to cover leave for current Deputy DOE. Her salary will be $13.50 per hour. All voting aye. Motion carried.

EM : Motion by Reints, second by Bjerke to allow Chairman to sign the no change certificate of shelter list for Clark County. The Commissioners requested that EM Gravning work with Garden City officials to establish a shelter in the town of Garden City. All voting aye. Motion carried.

EM: Motion by Wicks, second by Loomis to allow Chairman to sign Local Emergency Operation Plan for Clark County that has been reviewed and requires no changes to the document. All voting aye. Motion carried.

EM: Motion by Bjerke, second by Reints to allow Chairman to sign the 4th quarter SLA quarterly activity report – FY 2014. All voting aye. Motion carried.

HEALTH INSURANCE: Todd Freimark with Freimark and Associates met with the board with information regarding 2015 health insurance rates, current plan rates will increase 9% for 2015. He also informed the board about ACA plans and changes in the health insurance coverage. No action taken.

COURTHOUSE ROOF : Cody Goulding from Grote Roofing, Aberdeen met with the board to update on issues involving the courthouse roof repair that have created additional labor costs. He informed the board he is currently waiting for several special order pieces, as soon as they are available, he will complete the project.

CLAIMS: Motion by Loomis, second by Bjerke to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Noridian – refund 556.80, Watertown Fire Dept- 60% of runs 482.48, COMMISSIONERS: Robert Bjerke- ins reimbursement 2500.00, Clark Co Courier-proceedings 203.03, Voyager Fleet Systems-sept fuel 109.96, ELECTIONS: Clark Co Treasurer-postage 60.01, Election Systems and Software-ballots 690.16, Moritz Publishing Co-supplies 11.50, AUDITOR: ITC-service 86.74, PMB-0112-internet fee 60.00, TREASURER: Clark Co Treasurer- postage 70.00, ITC-service 39.62, Office Peeps-supplies 38.63, STATES ATTORNEY: Clark CO Treasurer-postage 1.61, ITC-service 56.93, PUBLIC BUILDINGS: Atco Int-ice-go pellets 340.00, Clark Community Oil-diesel 55.86, Cook’s Wastepaper-garbage service 25.75, Culligan-water 38.25, Dakota Data Shred-shred call in 222.35, Dekker Hardware-supplies 39.89, ITC-service 37.67, Star Laundry-rugs 36.58, DIRECTOR OF EQUALIZATION: Clark Co Courier-flooded land 13.84, Dekker Hardware- tape measures 50.98, ITC-service 114.92, Moritz Publishing-envelopes 40.80, Office Peeps-supplies 126.82, REGISTER OF DEEDS: AT&T Mobility-service 24.49, Clark CO Treas-postage 49.00, Dekker Hardware-phone 41.49, ITC-service 34.76, PMB-0112-internet fee 60.00, VETERAN OFFICE: ITC-service 35.79, Larry Jones-mileage 30.71, PREDATORY ANIMAL: SD Dept of Rev- animal damage control fund 2590.54, SHERIFF: A&B Business-ink cartridges 87.28, Clark Co Treas-postage 9.60, Clark Com Oil- sept fuel 483.35, Dakota Electronics VHF Radio repair 157.05, ITC-service 197.03, Mack’s-oil change-184.85, Milbank Comm-radio repair 485.56, SD Federal Property-supplies 116.00, SD Sheriff’s Assn-fall conference registration 75.00, Sturdevants –supplies 109.99, Tony’s Collision Center- rock chip repair-65.00, Verizon Wireless-monthly charges 187.05, WW Tire Service-tire repair/oil change 76.00, PRISONER CARE: Codington Co Auditor-prisoner care 5384.00, AIRPORT: Clark Co Treas-postage 19.99, Clark Rural Water- pit 8125.98, Helms & Associate-construction admin/res engineer 6406.98, Lehtola Builders-airport project 117,847.31, POOR: Credit Bureau-collection fees 33.33, NURSE: SD Dept of Rev-4th Quarter nurse 1287.50, Sara Tarbox-lodging/meals 88.83, AMBULANCE: A-Ox Welding-oxygen/cylinder rent 136.18, AT&T Mobility service ;73.47, Clark Co Courier- bids 13.15, Clark Co Treas-postage 49.21, Clark Com Oil-diesel 411.85, Credit Bureau of Wtn-collection fees 11.66, ITC-service 114.06, Voyager Fleet-sept fuel-70.55, SOC SERV FOR AGED: ICAP-Oct com service /support Used 2 BNew 1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Lincoln Co Treas-mental illness service 18.00, EXTENSION: Clark Co Treas-postage 20.00, Connecting Point computer 825.00, ITC-service 83.46, SDAE 4-H – 4-H membership 15.00, Star Laundry- rugs 25.62, AT&T Mobility-service 55.46, Bluetarp Financial –supplies 256.97, Clark Co Courier- ad 44.20, Cook’s Wastepaper-garbage service 34.75, Dekker Hardware-supplies 82.73, ITC-service 96.38, Mac’s Inc-supplies 49.14, Matheson Tri-Gas-supplies 29.21, Sharp Automotive-repairs   149.17, Sturdevants Auto Parts-supplies 376.71, Planning & Zoning- Clark Co Courier-variance/CU 77.86, ROAD & BRIDGE: Ameripride towels 84.51, AT&T Mobility- service 58.58, Butler Machinery- parts 1360.39, City of Garden City-water 90.00, Clark Co Courier-rock ad 40.00, Clark Co Treas-postage 24.76, Clark Com Oil-shop diesel 7634.07, Cooks Wastepaper- garbage service 34.75, Dekker Hardware-parts/supplies 121.11, Fastenal Co-parts 11.50, ITC-service 106.24, Loretta Larson Trust-pit run royalty 1590.01, Matheson Tri-gas –welding supplies-385.82, Moritz Publishing-supplies 196.90, Northern Safety-shop supplies 139.22, North Western Energy-utilities 18.06, Oscar’s Machine Shop-parts 782.76, Pheasantland Industries-clothing- 99.90, Plastic Works-lining or trailer 3250.00, RDO Trust-oil-976.76, Alissa Reidburn-ins reimbursement-1250.00, SDPAA-auto ins 150.00, Sioux City Foundry-cutting edges/blades 593.00, Sioux Rural Water-water 29.00, Sturdevants-supplies 1765.92, Titan Access-parts 630.99, Westside Imp-parts 1156.40, CIVIL DEFENSE: AT&T Mobility-service 218.89, NEOPOST USA-rental/balance 176.09, Verizon Wireless-monthly charges 40.00, Voyager Fleet-sept fuel-204.64, Domestic Abuse Fund-appropriation fees 306.00, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning monthly rent 45.00, M&P RELIEF FLOW THRU: SDACO- fee/168.00. TOTAL: 178,793.45.

PAYROLL : COMMISSIONERS: 5728.12, AUDITOR: 3248.88, TREASURER: 3040.53, STATES ATTORNEY: 2425.34, COURTHOUSE: 1650.23, DIRECTOR OF EQUALIZATION: 3545.19, REGISTER OF DEEDS: 2732.75, VETERAN OFFICER: 336.40, SHERIFF: 4614.34, POOR: 454.61, NURSE: 1605.25, AMBULANCE: 9123.26, EXTENSION: 1267.58, WEED: 3629.40, PLANNING & ZONING: 397.78, ROAD & BRIDGE: 32118.24, EMERGENCY & DISASTER: 860.18. TOTAL: 76,778.08.

ADJOURN :Motion by Wicks, second by Loomis, to adjourn at 12:00 p.m., until next regular meeting Tuesday, October 21, 2014 at 8:00 a.m. All voting aye. Motion carried.
 

ATTEST:

(SEAL)

_________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS PROCEEDINGS

September 2, 2014

The Clark County Commissioners met in regular session on September 2, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, and Wicks. Also present Auditor Tarbox. Loomis absent.

MINUTES : Motion by Bjerke, second by Wicks, to approve the minutes from the regular meeting of August 19, 2014. All members voting aye. Motion carried.

AMBULANCE: Motion by Wicks, second by Bjerke to allow Ambulance Administrator Grensberg to accept grant award from FY 2013 Assistance to Firefighters grant in the amount of $150,000. The federal share is 95% or $142,500, County share is 5% or $7500. This grant money will be used towards the purchase price of a new ambulance for Clark County. All voting aye. Motion carried.

AMBULANCE: Ambulance Administrator Grensberg informed the board that Clark County has been approved for the hardship regulations for an additional year.

AMBULANCE : Motion by Wicks, second by Reints to allow Ambulance Administrator Grensberg to write specs and advertise for bids for a new ambulance. All voting aye. Motion carried.

EXEUCTIVE SESSION : Motion by Bjerke, second by Reints to enter into executive session at 9:15 a.m. for personnel issues. All voting aye. Motion carried. Chairman Hass declared out at 9:30.a.m.

HIGHWAY : Motion by Wicks, second by Bjerke to hire Don Knudson for the Bradley road maintainer positon. All voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board regarding road conditions and work being done. He informed the board that the paving has been completed on County Road #7 to the Industrial Park. He also informed the board that the new signs will be installed in Clark County in the near future. The improved signs will be improved reflective material with breakaway posts. This project will be completed at no cost to the County.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for September 2014. Diesel #2- Clark Community Oil- 3.13 - Bradley, Garden City, Vienna, Willow Lake. Raymond and Clark Shops. Clark County Farmers Elevator –Diesel #2 – 3.18, Bradley, Garden City, Vienna, Willow Lake, Raymond Shop and Clark. GAS: Clark Community Oil – 3.10. All bids were reviewed by the board and are on file in the Auditor's office.

HIGHWAY : States Attorney Fjelland met with the board to further discuss boring under county roads for tiling purposes. No action taken.

BOARD OF ADJUSTMENT : Motion by Reints, second by Bjerke, to enter into Board of Adjustment. All voting aye. Motion carried.

CONDITIONAL USE 2-14 : At 9:00 a.m. the time specified hearing was held for Conditional Use 2-14. Ron Gogolin representing Northwestern Energy, and Kyle Gaikowski appeared. Motion by Bjerke, second by Reints to approve CU 2-14 with the contingency that Oaktree officials sign the Conditional Use Permit as they own the property to which this tower will be placed. Conditional use 2-14 will allow Northwestern Energy to place a 60’tall communications tower on NE ¼ NE ¼ NE ¼ NE ¼ 36-117-58. All voting aye. Motion carried.

ADJOURN : Motion by Wicks, second by Reints, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

WEED: Motion by Wicks, second by Bjerke to accept Larry Lynch’s resignation effective October 16, 2014. The Board of County Commissioners thank Larry for his 22 years of service to Clark County. All voting aye. Motion carried.

HIRE : Motion by Reints, second by Wicks to advertise for a weed supervisor/highway employee, which will be a full time position with benefits. All voting aye. Motion carried.

SURPLUS : Motion by Reints, second by Bjerke to declare 1985 International Truck from the weed department as surplus as it no longer serves the purpose for which it was purchased. The truck will be sold at Clark Sales. All voting aye. Motion carried.

PROVISIONAL BUDGET : Budget hearings were held at 10:00 a.m. No one appeared. The final adoption of the 2015 budget is scheduled for September 23, 2014. Motion by Reints, second by Wicks to add $25,000 to the ambulance budget to cover the expenses associated with the ambulance grant. All voting aye. Motion carried.

CONCERNED CITIZENS: Dale Springer, Roger Springer, Dorothy Springer, Marilyn Swanson, and Rich Harrington met with the board regarding land lock property in Blaine Township. Also present SA Fjelland. Discussion was held regarding the legal litigation that has been done and other possible solutions. No action taken.

COMPROMISE LIEN : Resident did not attend meeting. No action needed.

NURSE : Motion by Wicks, second by Reints to approve hiring of Sara Tarbox as clerical for the Public Health Nurse office. Her wage will be $13.00 for the six month probation period and increase to the 2015 deputy wage following the probation period. All voting aye. Motion carried.

DIRECTOR OF EQUALIZATION : Motion by Wicks, second by Reints to allow DOE Reidburn to purchase a HP printer for his office. Cost of the printer will be approximately 1200.00. All voting aye. Motion carried.

DIRECTOR OF EQUALIZATION : DOE Reidburn spoke with the Commissioners regarding additional help in the DOE office to cover the deputy leave of absence later this year. He also discussed updating software for his office for the GIS mapping program. He will get cost projections for the software and report back to the Board.

DOE : Deputy DOE Madsen met with the board to request leave of absence from October 24, 2014 through November 30, 2014, return to work a day or two per week in December and back to full time January 5, 2014. Leave approved.

911 : Motion by Reints, second by Bjerke to allow 911 services be switched from Huron dispatch to Codington County dispatch. This change will take effect January 1, 2015. Sheriff McGraw will contact both parties and obtain a contract from Codington County. All voting aye. Motion carried.

COURTHOUSE : Custodian Elsen updated the board of the progress of the repairs to the courthouse roof.

AIRPORT: Chairman Hass signed the construction contract documents between Clark County and Lehtola Builders, Inc. for the Clark County Airport GA Terminal/SRE building. AIP#3-46-0009-008-2014.

CLAIMS: Motion by Bjerke, second by Reints, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept- 60% of runs 3698.46, COMMISSIONERS: Robert Bjerke, -ins. Deductible 1250.00, Clark Co Courier-proceedings- 601.36, AUDITOR: AT&T Mobility-service 27.04, ITC-service 84.32, Office Peeps-desk calendars 22.14, TREASURER: ITC-service-40.77, STATES ATTORNEY: ITC-service 57.97, Jackson Co Sheriff’s Office-mileage/service fees 43.50, PUBLIC BUILDINGS: Cook’s Wastepaper-garbage service 25.75, Culligan –water 45.50, ITC-service 34.83, JCL Solutions-Janitors Closet-supplies 67.61, Star Laundry-rugs 52.61, DIRECTOR OF EQUALIZATION: ITC-service-99.60, Office Peeps-supplies 37.42, REGISTER OF DEEDS: A&B Business- correction tape-12.57, Connecting Point-support contract 247.00, ITC-service 34.62, Marco-copy machine contract 39.56, VETERAN SERVICE OFFICER: ITC-service 36.82, SHERIFF: AT&T Mobility-service 112.70, Clark Co Courier-stop/school buses 157.50, Dakota Electronics-VHF Radio repair 119.70, ITC-service 213.15, Verizon Wireless service 185.33, AIRPORT: Northwestern Energy-utilities 8.00, NURSE: Clark Co Courier-sec/help wanted 20.50, AMBULANCE: AT&T Mobility-service 83.12, Connie Bratland-lost check 46.17, Harry’s Septic pump floor pits/amb shop 230.00, ITC-service 113.90, JB’S REPAIR-change oil/repairs 325.00, MENTAL & HANDICAPPED: Patient care 60.00, MENTAL ILLNESS BOARD: Lincoln Co Treasurer-mental illness hearing 209.50, EXTENSION OFFICE: ITC-service 90.40, Office Peeps-calendar 61.96, Star Laundry-rugs 39.13, Toshiba Financial Services-copy machine rent 164.73, WEED: AT&T Mobility –service 55.46, Cook’s Wastepaper-garbage service 34.75, ITC-service 92.43, Mac’s Inc.-parts 126.12, PLANNING & ZONING: Clark Co Courier-Conditional use -21.80, ROAD & BRIDGE: AT&T Mobility-service 58.58, Butler Machinery-parts 131.04, CK Truck and Trailer Repairs-repairs 3660.01, Clark Co Courier- help wanted 28.00, Cook’s Wastepaper-garbage service-34.75, Flint Hills Reources-MC-70, 19,407.51, Harry’s Septic & Sewer Service-pump pits 195.00, ITC-service 101.28, Matt Kadinger-mileage 16.28, Mac’s Inc.-parts 265.54, Northern Con Agg-pea rock 1705.49, Northwestern Energy-utilities 25.93, Sioux Rural Water-water 29.00, Titan Access Account-repairs 2252.13, Ted Warkenthien-royalties 7708.05, Westside Implement-parts 295.45,Wheelco-parts 461.37, CIVIL DEFENSE: AT&T Mobility-service 159.76, Verizon Wireless-service 40.01, M&PRELIEF FLOW THRU: SDACO-2.00 fee/ROD modernization 198.00. TOTAL: 45,903.98.

PAYROLL : COMMISSIONERS: 5692.61, AUDITOR: 3248.88, TREASURER: 3040.52, STATES ATTORNEY: 2425.34, COURTHOUSE: 1583.88, DIRECTOR OF EQUALIZATION: 3305.59, REGISTER OF DEEDS: 2293.94, VETERAN OFFICER: 336.41, SHERIFF: 4620.29, CORONER: 107.65, POOR: 454.61, NURSE: 2372.63, AMBULANCE: 7592.78, EXTENSION: 1109.13, WEED: 3470.39, PLANNING & ZONING: 99.45, ROAD & BRIDGE: 33453.07, EMERGENCY & DISASTER: 870.36. TOTAL: 76,077.53.

DENIAL: Motion by Reints, second by Hass to deny bill to Schmidt Ag as it was denied by the County’s insurance company. All voting aye. Motion carried.

ADJOURN :;Motion by Wicks, second by Bjerke, to adjourn at 12:40 p.m., until next regular meeting Tuesday, September 23, 2014 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:
(SEAL)
_________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

August 19, 2014

The Clark County Commissioners met in regular session on August 19, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Wicks, second by Reints, to approve the minutes from the regular meeting of August 5, 2014. All members voting aye. Motion carried.

Loomis present.

HIGHWAY : HS Eggleston updated the board on road conditions and work being done. He also updated the board on damage caused in southern Clark County due to the recent rains.

NEW HIRE: Motion by Bjerke, second by Reints to allow HS Eggleston to advertise in the Clark County Courier to fill the positon of full time blade operator stationed out of Bradley. All voting aye. Motion carried.

HIGHWAY : The Commissioners discussed tiling and boring under county roads. No action taken.

HIGHWAY : Gordon Spaete met with the board regarding status of roads in Clark County.

ROD : Motion by Reints, second by Loomis to reconsider motion from August 5, 2014 regarding wages for ROD deputy. All voting aye. Motion carried. Motion by Wicks, second by Reints to change wage for deputy ROD Hurlbut from 12.50 as per first motion to $13.50 per hour. All voting aye. Motion carried.

PUBLIC HEALTH NURSE : PHN Meier introduced herself to the board and discussed her plans and hours for the Public Health Nurse office.

AMBULANCE : Ambulance Administrator Grensberg met with the board to inform them of the public notice hearing Tuesday, August 26 at 6:30 p.m. at the fire hall for hardship exemption. She also informed the commissioners of damage to the ambulance windshield because of the work on Highway 212.

CLAIMS : Motion by Loomis, second by Bjerke, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: SD Counties –registration fee 660.00, SD Dept of Revenue- audit 19694.50, AUDITOR: Office Peeps-post it notes 2.51, SD Counties-registration fee 165.00, TREASURER: Quill Corp-paper 29.99, SD Counties-registration fee-165.00, STATES ATTORNEY: Prairie Lakes Healthcare-blood draws 170.00, SD Dept of Revenue-blood alcohol 70.00, West Payment Center –online library 710.19, COURT: Bratland Law-ct apt atty-8186.14, Fox & Youngberg P.C –ct apt atty 203.07, PUBLIC BUILDINGS: City of Clark-water/sewer 93.00, Mitch’s Carpet Cleaning-clean carpet/nurse 182.74, Northwestern Energy-utilities 1166.08, DIRECTOR OF EQUALIZATION: Marshall & Swift-handbook/estimator/valuation 1950.10, Office Peeps-supplies 35.68, Quill Corp-paper 29.99, REGISTER OF DEEDS: Quill Corp-paper 29.99, SD Counties –registration fees 165.00, VETERANS OFFICER: NACVSO-application 40.00, SDVSO-training 150.00, SHERIFF: Clark Community Oil – fuel 302.42, Fleet Services- July fuel 782.20, SD Dare Officers –dues/conference attendance 50.00, PRISONER CARE: Cardmember Service-dental guard 31.77, Codington Co Auditor-prisoner care 5244.00, AIRPORT: Northwestern Energy-utilities 63.74, AMUBLANCE: Bound Tree Medical-supplies 255.10, Cardmember Service-training 183.72, City of Clark water/sewer-43.50, Clark Community Oil-diesel 288.29, Heiman Fire Equipment - fire extinguisher inspection-21.00, JB’s Repair-charge AC 91.00, Northwestern Energy-utilities 138.61, Prairie Lakes Campus Pharmacy-supplies 724.82, Heath Seefeldt-lost check 92.35, Voyager Fleet Systems-fuel 91.30, SOC SERV FOR AGED: Inter-Lakes Comm Action-Aug community service/support Used2B New-1468.75, MENTAL ILLNESS: Lewis & Clark BHS-BMI hearing 160.00, Dr. Robert Packard-psych eval-1375.00, SD Dept of Revenue

-involuntary services 600.00, Yankton Co Treas-mental illness hearing 131.75, HISTORICAL MUSEUM: Clark CO Historical Society-2014 appropriations 500.00, EXTENSION: Connecting Point-elitedesk 800 computer 825.00, Office Peeps-supplies 52.83, WEED: City of Clark –water/sewer 147.00, Crop Production Services-pesticides 17625.00, Northwestern Energy-utilities 63.74, VanDiest Supply Co-pesticides 4501.50, ROAD & BRIDGE: Ameripride Services-towels 102.69, Avera Queen of Peace-drug testing 84.90, Larry Brannan-mileage 8.14, Cartney Bearing-parts 183.65, City of Clark –water/sewer 98.75, Clark Co Farmers Elevator-grease 139.72, Clark Com Oil-parts 621.51, Clark Com Oil-diesel-11340.09, Diamond Mower-parts 285.16, Jebro-MC3000 35284.63, James Lewandowski-mileage 17.76, Milbank Communications-radio FCC license 100.00, Northern Con-Agg pearock 717.72, Northwestern Energy-utilities 624.81, RDO Trust-filters 2683.50, Sanford Labs- drug testing 39.97, SDSU-LTAP-registration 85.00, Sheehan Mack Sales-parts 250.04, Wheelco-parts 868.47, 911 FUND: Centurylink-911 line fees 191.66, City of Huron-June 911 surcharge 2489.82, CIVIL DEFENSE: Voyager Fleet Systems-fuel 60.78. TOTAL CHECKS: 126,032.14

PAYROLL : AUDITOR: 4621.77, TREASURER: 4176.63, STATES ATTORNEY:
3567.88, COURTHOUSE: 2403.85, DIRECTOR OF EQUALIZATION: 2231.93, REGISTER OF DEEDS: 2254.30, VETERAN SERVICE OFFICE:  336.41, SHERIFF:  6341.91, CORONER: 107.65, NURSE: 1373.30, AMBULANCE: 4787.21, EXTENSION: 1767.95, WEED: 3,281.39, ROAD & BRIDGE: 37430.19, EMERGENCY MANAGEMENT: 1147.82. TOTAL: 75,830.19.

911 : Gary Will, Chief of Police from the Huron Police Department met with the Commissioners regarding the 2015 contract for 911 services. No action taken.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Reints, to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Reints, second by Wicks, to set hearing for Conditional Use 2-14 for September 2, 2014 at 9:00 a.m. This Conditional Use if approved will allow Northwestern Energy to use NE ¼ 36-117-58 to install a 60” communications tower. All voting aye. Motion carried.


ADJOURN: Motion by Bjerke, second by Loomis, to adjourn as Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

WELFARE : Motion by Reints, second by Loomis to deny payment to Avera McKennan Hospital in Sioux Falls for a county resident for the dates of July 17, 2014. No prior approval was given by the county for the scheduled surgery. All voting aye. Motion carried.

2015 WAGE : Motion by Reints, second by Bjerke to allow the auditor to apply a 2% increase for the 2015 salary of all eligible department heads, deputies, clerks and highway department employees. Those excluded from the 2% increase are the Commissioners, seasonal/part time employees and the two employees whose wages were frozen in 2007. All voting aye. Motion carried.

HEARING : Motion by Loomis, second by Wicks, to schedule hearing for provisional budget for September 2, 2014 at 10:00 a.m. Motion carried with all voting aye.

AIRPORT : Motion by Loomis, second by Bjerke to sign Grant Offer for Airport Improvement Program Project No 3-46-0009-008-2014 at Clark County Airport. The project is to construct combined snow removal equipment building and general aviation terminal, repair frost heaves of the exit taxiway and apron tie downs. All voting aye. Motion carried.

REPORTS: Motion by Wicks, second by Loomis, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..… 234,526.78
Money Market…..…………………………………… .… 2,355,113.25
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 14,965.62
TOTAL:………………………………………………… 3,404,605.65

These funds include all funds administered by the county including: General Fund 2,641,588.94, Road & Bridge: 553,016.98, 911 Service Fund: 112,818.48, E/D: -1446.32, Domestic Abuse: 220.00, 24/7: 8644.16, ROD Mod/Pres: 10,430.42, Clark County TIF 7115.92, Trust & Agency Funds 202,883.81, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,404,605.65.

ROD Fees: Recording fees: 1800.00, Transfer fees: 372.50, Births: 25.00, Deaths: 115.00, Marriages: 60.00, Copy money: 99.50, Misc: 189.00. TOTAL: 2661.00. 

Ambulance: $13491.37, Sheriff: Mileage 30.96, Civil fees $300.00, Pistol permits $27.00.

BUDGET : The Commissioners spent time reviewing the 2015 budget for Clark County.

ADJOURN :Motion by Loomis, second by Reints, to adjourn until next regular meeting Tuesday, September 2, 2014 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:

(SEAL)

__________________________ ______________________
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONERS PROCEEDINGS

August 5, 2014

The Clark County Commissioners met in regular session on August 5, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks. Also present Auditor Tarbox.

MINUTES : Motion by Wicks, second by Reints, to approve the minutes from the regular meeting of July 15, 2014 and the special meeting of July 22, 2014. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board regarding road conditions and work being done. He also informed the board that there have been additional complaints regarding crop in the right of way. Additional letters will be mailed to the landowners.

SURPLUS : Motion by Reints, second by Bjerke, to declare (1) 1978 snow blower surplus as it is no longer useful for the purpose it was purchased. This equipment will be sold at Bell’s Auction in September. All voting aye. Motion carried.

Motion by Wicks, second by Loomis to appoint HS Eggleston, Commissioner Bjerke and Commissioner Reints as appraisers for the 1978 snow blower. All voting aye. Motion carried.

HIGHWAY : Motion by Bjerke, second by Loomis to approve and allow chairman to sign the letting authorization, the utilities certificate and the right-of-way certificate for County Road #22. All voting aye. Motion carried.

HIGHWAY : Motion by Wicks, second by Loomis, to approve Day County bid for crushing gravel. This bid applies to Sibson Gravel in the Kuecker pit. All voting aye. Motion carried.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for August 2014. Diesel #2- Clark Community Oil- 3.13 - Bradley, Garden City, Vienna, Willow Lake. Raymond and Clark Shops. Clark County Farmers Elevator –Diesel #2 – 3.12.9 Bradley, Garden City, Vienna, Willow Lake, Raymond Shop and Clark. GAS: Clark Community Oil – 2.99. All bids were reviewed by the board and are on file in the Auditor's office.

TRANSPORT FUEL BIDS : HS Eggleston presented the following fuel quotes for transport load diesel #2. Clark Farmers Elevator- Clark Shop 3.07.5, Clark Community Oil 3.10.5. Wegman Oil- 3.06.7. All bids were reviewed by the board and are on file in the Auditor’s office.

CONCERNED CITIZENS: Wayne Schlagel, Earl Foster and Mike Makens met with the commissioners regarding farming the right of ways along county and township roads and also boring across roads for the purpose of tiling. Also present Sheriff McGraw.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Reints, to enter into Board of Adjustment. All voting aye. Motion carried.

VARIANCE 3-14 : At 9:00 a.m. the time specified hearing was held for Variance 3-14. No one appeared. Motion by Loomis, second by Reints to approve Variance 3-14 which will allow Clark Rural Water to place a 10’ x 12’ Booster Pump Station in SW ¼ 19-114-56. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Loomis, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

AMBULANCE : Motion by Reints, second by Wicks to allow Ambulance Administrator Grensberg to apply for hardship exemption for year 2015. All voting aye. Motion carried.

AMBULANCE : Ambulance Administrator Grensberg updated the board on ambulance issues and informed them that she and Justin Bowers are now certified to teach CPR.

HEALTH INSURANCE : Melissa Altfillisch and Pam Lewis with Dacotah Insurance met with the board with quotes for health, life, dental and vision insurance. No action taken.

911 : Scott McMahon, Watertown Police Department and Denny Warwick, Watertown 911 department presented a proposal for providing 911 Services for Clark County. No action taken.

911: The Commissioners spent time reviewing the proposal contract from Huron City for continued 911 services. No action taken.

EXECUTIVE SESSION : Motion by Wicks, second by Reints to enter into executive session at 11:49 a.m. for personnel interviews. Chairman declared out at 12:54.

911 : Kevin Schurch, Spink County Sheriff presented a proposal for providing 911 Services for Clark County. No action taken.

NURSE : Auditor Tarbox informed the Board that Stephanie Meier has been hired as the Community Health Nurse for Clark County. Her duties will begin on August 18, 2014.

NURSE SECRETARY : Motion by Bjerke, second by Loomis to allow advertisement for secretary for the Community Health Nurse office. The position will be 30 hours per week and will be eligible for full benefits. All voting aye. Motion carried.

SALARY : Motion by Reints, second by Wicks to set salary for Register of Deeds Helkenn at 34,000 with an increase of $1000 after the six month probationary period. This will be effective September 1, 2014. All voting aye. Motion carried.

SALARY : Motion by Wicks, second by Loomis to set salary for deputy Register of Deeds Hurlbut at 12.50 per hour. This will be effective September 1, 2014. All voting aye. Motion carried.

VETERAN SERVICE : The Commissioners approved travel request for VSO Jones to attend training in Pierre, August 25- 29, 2014.

AMBULANCE : Motion by Reints, second by Bjerke to approve two ambulance accounts be written off as uncollectable. The accounts total $1688.60. All voting aye. Motion carried.

2014 WAGE : Discussion was held regarding wage increase for 2015. No action taken.

NOTICE AND ADMISSION : Motion by Bjerke, second by Reints to allow Chairman to sign notice and admission for South Dakota Housing Authority. All voting aye. Motion carried.

OPERATING TRANSFER : Motion by Loomis, second by Wicks, to approve operating transfer of $500,000.00 from county general to highway fund. All voting aye. Motion carried.

WELFARE : WD Tarbox presented notifications of hospitalization and an updated Credit Bureau report.

PLAT : Motion by Reints, second by Bjerke to approve Little Conservation Easement plat. All voting aye. Motion carried.

RESOLUTION 11-14

Little Conservation Easement Tract 1

COUNTY PLANNING COMMISSION APPROVAL

I hereby certify that the following is a correct copy of the Resolution duly passed by the County Planning Commission of Clark County, South Dakota, at a meeting held on the 5th day of August, 2014.

/s/ Francis Hass______________________

Secretary of County Planning Commission

Clark County, South Dakota

“Be it resolved by the County Planning Commission of Clark County, South Dakota, that the plat showing “Little Conservation Easement Tract 1 in the NE ¼, E ½ NW ¼, and SE ¼ of Section 22, Township 114 North, Range 56 West of the 5th P.M., Clark County, South Dakota” having been examined is hereby approved in accordance with the provisions of SDCL of 1967, Chapter 11-6, and any amendments thereof,”

I hereby certify that the following is a correct copy of the Resolution duly passed by the County Commission of Clark County, South Dakota, at a meeting held on the 5th day of August, 2014.

/s/ Christine Tarbox________________

County Auditor

Clark County, South Dakota

“Be it resolved by the County Commission of Clark County, South Dakota, that the plat showing “Little Conservation Easement Tract 1 in the NE ¼, E ½ NW ¼, and SE ¼ of Section 22, Township 114 North, Range 56 West of the 5th P.M., Clark County, South Dakota” having been examined is hereby approved in accordance with the provisions of SDCL of 1967, Chapter 11-6, and any amendments thereof.”

AIRPORT: Proposals were requested from Brosz Engineering, Clark Engineering and Helms and Associates for consultation selection for years 2015-2019. Two proposals were received and reviewed by the County Commissioners. Motion by Reints, second by Wicks to accept Helms and Associates as Clark County’s Airport Consultant Engineering group for years 2015-2019. All voting aye. Motion carried.

DIRECTOR OF EQUALIZATION: Motion by Wicks, second by Reints to extend job offer to Jarvis Reidburn as Director of Equalization. Voting aye Reints, Wicks, Loomis, Hass. Abstain: Bjerke. Motion carried.

Loomis absent.

CLAIMS: Motion by Wicks, second by Bjerke, to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept- 60% of run 1615.21, COMMISSIONERS: Clark Co Courier-surplus property/proceedings 242.58, Lake Co Auditor-quarterly mtg registration 40.00, , AUDITOR: Connecting point 4050.42, ITC-service 60.36, Lake Co Auditor-qtr mtg 10.00, Office Peeps-printer/ink cartridges 241.05, West Payment Center- law books 184.75, TREASURER: A&B Business toner 57.24, Connecting Point-support contract 4881.31, ITC-service 41.35, Lake Co Auditor-qtr mtg 10.00, Office Peeps-tape 6.99, STATES ATTORNEY: ITC-service 57.08, West Payment Center-online library 1366.19, PUBLIC BUILDINGS: Cole Paper-supplies 175.88, Cook’s Wastepaper-garbage service 25.75, Culligan-water 52.75, Dakota Data Shred-shred call in 115.27, Dekker Hardware-supplies 102.07, Gruenwald Electric-repair/bulbs 247.16, Harrys Septic -jetted frozen storm sewer 358.10, ITC-service 34.39, Moeller Sheet Metal/labor check a/c unit 209.85, DIRECTOR OF EQUALIZATION: Clark Co Courier-help wanted/DOE 51.10, Connecting Point-setup/support -7544.11, ITC-service 105.96, Public Opinion-DOE ad 155.19, SDAOO-tuition 300.00, West Payment Center-law books 66.00, REGISTER OF DEEDS: A&B Business –copy machine rent 124.41, American stamp & Marking-seal emboss 82.14, Connecting point-access 2013 2830.31, ITC-service 36.02, Lake Co Auditor-qtr mtg 10.00, VETERAN SERVICE OFFICER: ITC-service 35.50, SHERIFF: AT&T Mobility service 79.86, ITC-service 214.16, Rob McGraw-reimburse for evidence 30.00, SD Dept of Public Safety-teletype service/July-Dec 2014 2340.00, Verizon Wireless-service 170.17, PRISONER CARE: Family Cosmetic & Implant-dental issues-jail 121.00, AIRPORT: Clark Co Courier-bids 34.25, POOR: Credit Bureau-collection fees 33.33, AMBULANCE: A-Ox Welding Supply Co-oxygen/rent 151.13, AT&T Mobility-service 73.47, Justin Bowers BLS Instructor course-125.00, Colonial Research- 6 gallons crystal 201.92, Credit Bureau –collection fees 15.00, Dekker Hardware-supplies 84.60, Pam Grensberg-BLS instructor course-125.00, Gruenwald Electric-repair lights/amb bldg. 245.80, ITC-service 113.71, Moritz Publishing-25 DUP refusal/care forms 24.50, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS: Denise Cody-hearing 22.50, Dean Schaefer Court Reporting-services 45.00, Lucille Lewno-services 172.99, Karen Swanda-hearing 22.50, Yankton Co Sheriff-serve civil papers 25.00, Cole Papers-towels 66.14, ITC-service 85.39, Office Peeps-ink cartridges-34.43, Toshiba Financial-copy machine rent 157.67, WEED: Alligare-picloram 6115.50, AT&T Mobility –service 55.46, Cook’s Wastepaper-garbage service 34.75, CRA Payment Center-repairs 360.37, Dekker Hardware-supplies 120.03, ITC-service 93.22, Sturdevants Auto Parts-supplies 508.98, VanDiest Supply-pesticides 2845.50, PLANNING ZONING: Clark Co Courier-Variance 10.38, ROAD & BRIDGE: AT&T Mobility-service 58.58, Larry Brannan-mileage 8.14, Brian’s Glass & Door-window 355.00, Butler Machinery-parts 205.35, Connecting Point-networking 1298.00, Cook’s Wastepaper-garbage service 34.75, Dekker Hardware-supplies 338.14, Diesel Machinery-parts 692.30, FJ McLaughlin-hot mix/cold mix 5575.74, Flint Hills Resources-MC-19879.30, ITC-service 162.31, Jebro-Inc-MC3000 17003.00. Kuecker Seed Farm-gravel 452.20, James Lewandowski-mileage 17.76, Matheson Tri Gas-welding supplies 613.81, Northern Con Ag-pea rock 379.67, Northwestern Energy-utilities 32.76, Oscar’s Machine Shop-parts 429.89, Rockmount Research & Alloys parts 261.16,   SD Dept of Trans-bridge inspection 1036.91, Sheehan Mack Sales-oil distributor -115240.00, Sioux Rural Water-water 29.00, Sturdevants Auto parts-filters 95.29, Sturdevants-parts 1369.86, WW Tire-tires 20415.30, Wegman Oil- transport diesel 23002.50, Westside Implement-parts 156.17, Wheat Growers-water 117.00, 911 SERVICE FUND: Centurylink-911 line fees 191.53, City of Huron-April/May 911 surcharges 5026.47, CIVIL DEFENSE: AT&T Mobility-service 139.62, REGISTER OF DEEDS: Microfilm Imaging-scanning monthly rent 45.00, M&P Relief Flow –SDACO-ROD modernization fee 356.00. TOTAL: 255,563.71.

PAYROLL : COMMISSIONERS: 5742.75, AUDITOR: 3245.86, TREASURER: 3037.72, STATES ATTORNEY: 2422.66, COURTHOUSE: 1597.80, DIRECTOR OF EQUALIZATION: 1507.12, REGISTER OF DEEDS: 2207.02, VETERAN OFFICER: 336.40, SHERIFF: 4610.50, POOR: 454.61, NURSE: 1434.42, AMBULANCE: 7272.47, EXTENSION: 1613.46, WEED: 3253.31, ROAD & BRIDGE: 30154.71, EMERGENCY & DISASTER: 859.69. TOTAL: 69,750.50.

BUDGET : The Board spent time working on the 2015 budget for Clark County.

ADJOURN :Motion by Bjerke, second by Wicks, to adjourn until next regular meeting Tuesday, August 19, 2014 at 8:00 a.m. All voting aye. Motion carried.
ATTEST:
(SEAL)

_________________________ ______________________&
Christine Tarbox Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

July22, 2014

The Clark County Commissioners met in special session on July 22, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, and Wicks. Also present Auditor Tarbox. Also present Bonnie Fosheim, Dept of Revenue.

EXECUTIVE SESSION : Motion by Reints, second by Wicks to enter into executive session at 8:04 a.m. for personnel interview. All voting aye. Motion carried. Chairman declared out at 8:45. a.m.

EXECUTIVE SESSION: Motion by Bjerke, second by Loomis to enter into executive session at 8:50 a.m. for personnel interview. All voting aye. Motion carried. Chairman declared out at 9:24 a.m.
EXECUTIVE SESSION : Motion by Wicks, second by Reints to enter into executive session at 9:37 a.m. for personnel interview. All voting aye. Motion carried. Chairman declared out at 10:02 a.m.

EXECUTIVE SESSION : Motion by Wicks, second by Reints to enter into executive session at 10:23 a.m. for personnel interview. All voting aye. Motion carried. Chairman declared out at 12:07 p.m.
BUDGET : The Commissioners spent the rest of the meeting working on the 2015 budget.

ADJOURN : Motion by Wicks, second by Loomis to adjourn until next regular meeting, August 5, 2014. All voting aye. Motion carried. Meeting adjourned at 1:45 p.m.

ATTEST:

(SEAL)

__________________________ ______________________
Christine Tarbo Francis Hass, Chairman

Clark County Auditor Clark County Board of Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS

July 15, 2014

The Clark County Commissioners met in regular session on July 15, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Wicks, second by Reints, to approve the minutes from the regular meeting on July 1, 2014. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and work being done. He informed the board that Doug Hansen has requested assistance with projects at the airport, and the city of Vienna has asked for assistance in removing tree stumps in the right of way. Also present SA Fjelland.

Loomis present.

COUNTY ROAD #22 : HS Eggleston also informed the board that the State Engineer has made changes for the County road #22 project.

HIGHWAY : Discussion was also held regarding farming the right of way along county roads. A complaint has been filed and a letter will be sent to the landowner to give him time to correct the issue.

HIGHWAY : HS Eggleston informed the board that Woodland Township representatives have been in contact with him regarding continued maintainance to the two miles of road that leads to Bailey’s Lake.   No action taken.


PUBLIC INPUT : Scott Campbell, Bruce Nelson, Paul Fuller, Steve Owen, Burton Raymer, Roy Gjerde, Ken Wollman, Gary Glanzer met with the Commissioner regarding road bores across County roads. They are requesting a procedure to allow road bores in Clark County and permission to occupy right of way for tiling. Also present SA Fjelland. No action taken.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Loomis, second by Reints to set hearing for Variance 3-14 for August 5, 2014 at 9:00 a.m. This Variance if approved will allow Clark Rural Water to use SW ¼ 19-114-56 to install a pump station. All voting aye. Motion carried.


ADJOURN: Motion by Loomis, second by Reints, to adjourn as Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

DOE : Acting DOE Madsen requested permission to close her office on Friday, July 18, 2014. Request was granted.


JUNK : Motion by Reints, second by Wicks to allow DOE office to junk computer tower that is no longer needed for the purpose it was purchased. All voting aye. Motion carried.

HEARING : At 9:30 a.m. the time specified a hearing was held for Clark Area Tragedy to obtain a temporary malt beverage license and a temporary liquor license. No one appeared. Motion by Bjerke, second by Wicks to approve the requested license. These licenses will be in effect from 5:00 p.m, July 26, 2014 until 2:00 a.m. July 27, 2014. All voting aye. Motion carried.

TAX DEED PROPERTY : At 10:00 a.m. the time specified, public auction was held on tax deed property: Lots Three (3), Four (4), Five (5), and Six (6), Block Two (2), Augustine’s Addition in the Town of Bradley, Clark County, South Dakota. Motion by Loomis, second by Reints to accept the high bid of Becky Caulfield of $900 on this parcel. All voting aye. Motion carried.

AIRPORT: Brooke Edgar and Corey Helms from Helms and Associates presented bids for the 2014 Airport SRE project. One bid was presented from Lehtola Builders, Lake Norden. Bid price was $360,500.00. Motion by Loomis, second by Bjerke to make tentative award for AIP Project #3-46-0009-008-2014 GA Terminal/ SRE Building, base bid is made to Lehtola Builders, Inc. Lake Norden, SD , in the amount of $360,500 contingent upon SD-DOT approval and receipt of an FAA Grant Offer. All voting aye. Motion carried.

AIRPORT : Motion by Bjerke, second by Loomis to allow Chairman of the Board to sign the FAA Grant Offer and all necessary grant paperwork for the Contract Documents in association with the 2014 Airport SRE project. All voting aye. Motion carried.

SOIL CONSERVATION : Susan Vogel, Anita Vos, Kim Nelson, Jeff Grann and Glen Warkenthien met with the board on behalf of the Soil Conservation District. They updated the board of the current status of the Soil Conservation District and presented their annual budget request. No action taken.

WAGE INCREASE : Discussion was held regarding wage increase for 2015. No action taken at this time. Further consideration will be given after budget discussion.

EMERGENCY MANAGEMENT : Motion by Loomis, second by Bjerke to allow Chairman to sign the 3rd quarter SLA agreement for Emergency Management. All voting aye. Motion carried.

REGISTER OF DEEDS : Motion by Bjerke, second by Reints to accept the resignation of Register of Deeds Hurlbut effective August 29, 2014. The board thanks her for her 35 years of service. All voting aye. Motion carried.

REGISTER OF DEEDS : Motion by Wicks, second by Loomis to appoint Andrea Helkenn to the position of Register of Deeds effective August 30, 2014. All voting aye. Motion carried.

AIRPORT : Mark McHenry informed the board, by written communication, about the hay crop that has been harvested as of July 10, 2014 from the Airport property.

AIRPORT: Motion by Reints, second by Bjerke to allow Auditor to advertise in the Clark County Courier for Airport Consulting Engineering groups. The requests will be sent on July 23, 2014 and are requested back by August 4, 2014. All voting aye. Motion carried.

NURSE : Motion by Loomis, second by Bjerke to approve the quarterly report as presented in writing from Community Health Nurse Kriese. All voting aye. Motion carried.

DOE APPLICATIONS : The board spent time reviewing the applications that have been received for the Director of Equalization position. Interviews will be scheduled for July 22, 2014 starting at 8:00 a.m.

REPORTS:  Motion by Wicks, second by Loomis, to approve the following reports. All voting aye. Motion carried.                

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..…      45,598.94
Money Market…..…………………………………… .… 2,784,798.06
CD’s…………..……………………………………………   800,000.00
Checking Account....…….………………………………….. 54,278.78
   TOTAL:………………………………………………… 3,684,675.78

These funds include all funds administered by the county including: General Fund 2,711,619.54, Road & Bridge: 540,491.19, 911 Service Fund: 109,407.86, E/D: 2514.12, Domestic Abuse: 84.27, 24/7: 8350.16, ROD Mod/Pres: 10,499.42, Clark County TIF 7115.92, Trust & Agency Funds 294,593.30, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,684,675.78.

ROD Fees: Recording fees: 2120.00, Transfer fees: 1903.00, Births: 80.00, Deaths: 70.00, Marriages: 30.00, Copy money: 77.00, Misc: 171.00. TOTAL: 4451.00. 

Ambulance: $4,255.65, Sheriff: Mileage 93.31, Civil fees $230.00, Pistol permits $24.00.

CLAIMS : Motion by Loomis, second by Wicks, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept – 60% of run 620.40, COMMISSIONERS: Clark Co Courier-proceedings 240.70, Voyager Fleet-fuel 25.53, WW Tire Service-oil change 34.90, AUDITOR: ITC-service 36.44, Ken’s Fairway-cups 2.25, Office Peeps-ribbon 8.57, TREASURER: ITC-service 47.70, STATES ATTORNEY: ITC-service 61.47, Moritz Publishing-paper/labels 41.80, Prairie Lakes Healthcare-blood draw 85.00, SD Dept of Revenue-blood alcohol-70.00, COURT: SDACC-quarterly catastrophic legal exp-1453.66, PUBLIC BUILDINGS: Atco International-supplies 66.00, City of Clark water/sewer 81.00, Cook’s Wastepaper-garbage service 25.75, Dekker Hardware-supplies 89.88, ITC-service 37.31, Northwestern Energy-utilities 1991.57, Star Laundry-rugs 48.12, DIRECTOR OF EQUALIZATION: ITC-service 96.92, David Paulson-mileage 56.98, REGISTER OF DEEDS: A&B Business-copy machine rent 124.41, ITC-service 34.74, Moritz Publishing-paper 59.70, VETERANS OFFICER: ITC-service 36.64, SHERIFF: Clark Com Oil- June fuel 628.11, Dekker Hardware-supplies 12.98, ITC-service 193.61, Mack’s supplies 73.90, McLeods-warning tickets 96.18, Wex Bank- June 2014 fuel 583.84, PRISONER CARE: Codington Co Auditor-prisoner care 3729.99, AIRPORT: Clark Co Courier-bids 138.26, Northwestern Energy-utilities 64.87, POOR: Credit Bureau of Wtn – collection fees 33.33, NURSE: Dakota State University-5 ft banner 69.76, Office Peeps-sign 51.56, AMBULANCE: A-Ox Welding –cylinder rent 50.22, City of Clark –water/sewer 43.50, Clark Community Oil-fuel 315.06, Credit Bureau-collection fees 3.33, ITC-service 113.83, Northwestern Energy-utilities 125.60,Voyager Fleet-fuel 48.74, SOC SERV FOR AGED: InterLakes Comm Action-July Com Serv/Used 2B New 1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL HEALTH CENTER: Human Service Agency-3rd qtr appropriations 3114.26, MEMORIAL DAY EXPENSE: Clark Am Legion – decorate graves 456.76, Larry F Hartman American Legion-decorate graves 173.88, Raymond Am Legion-decorate graves 49.81, Thompson-Madsen Post-decorate graves 69.55, Willow Lake Am Legion-decorate graves 250.00, EXTENSION: ITC-service 94.17, Ken’s Fairway-supplies 3.97, Star Laundry & Dry Cleaners-rugs 27.58, WEED: City of Clark –water/sewer 189.00, Clark Com Oil-fuel/oil 5207.61, Cook’s Wastepaper-garbage service 34.75, Crop Production Services 30 gal platoon 2187.00, Dekker Hardware supplies 330.31, ITC-service 91.74, North American Truck & Trailer-supplies 26.30, Northwestern Energy-utilities 71.85, Oscars Machine Shop-supplies 7.26, Sturdevants Auto Parts-supplies 587.91, Tony’s Collision Center-alignment/spacer kit 190.00, Westside Imp-supplies 303.21, PLANNING & ZONING: Clark Co Courier-CU permit/variance 21.80, ROAD & BRIDGE: Ameripride-shop towels-69.72, Cardmemeber Service-porta potties 1630.11, City of Clark –water/sewer 48.00, City of Garden City –water 90.00, Clark Comm Oil-propane 740.90, Clark Comm Oil-diesel 5738.10, Cook’s Wastepaper-garbage service 34.75, Dekker Hardware-supplies 285.35, Fastenal Co-parts 13.39, ITC-service 160.47, Menards-supplies 334.86, Northern Safety-parts 153.00, Northwestern Energy-utilities 541.59, Office Peeps- shop supplies 3.24, Oscar’s Machine shop-parts 702.62, RDO Trust-parts 1550.02, Sturdevants-supplies 1716.89, Wegman Oil-diesel 1988.46, Westside Implement-parts 719.31, Civil Defense-Clark Com Oil-supplies/tornado assessment-38.11, DataMaxx Applied Tech-annual mobile renewal 1491.00, Michael Gravning-plug for camper/generator 20.93, REGISTER OF DEEDS: Microfilm Imaging Systems-scanning monthly rent 45.00, EXCISE TAX FUND: SD Dept of Rev-excise tax 36.80.

PAYROLL : AUDITOR: 4621.77, TREASURER: 4176.62, STATES ATTORNEY:
3567.87, COURTHOUSE: 2513.12, DIRECTOR OF EQUALIZATION: 5674.18, REGISTER OF DEEDS: 2255.26, VETERAN SERVICE OFFICE:  565.16, SHERIFF:  6326.53, NURSE: 1332.63, AMBULANCE: 4702.92, EXTENSION: 986.51, WEED: 4490.99, PLANNING & ZONING: 194.17, ROAD & BRIDGE: 35843.11, EMERGENCY MANAGEMENT: 1150.21. TOTAL: 78401.05.

BUDGET : The Commissioners spent time reviewing the 2015 budget for Clark County.

ADJOURN :  Motion by Bjerke, second by Wicks, to adjourn until next regular meeting Tuesday, August 5, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     


(SEAL)    

 

 

__________________________ >                 ______________________                            
Christine Tarbox                                           Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners        

CLARK COUNTY COMMISSIONER PROCEEDINGS
                                                   June 17, 2014
 
The Clark County Commissioners met in regular session on June 17, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Loomis, second by Bjerke, to approve the minutes from the regular meeting on June 5, 2014. Reints asked for correction to the motion regarding County Road #22. In the original motion Loomis had called question, because this was omitted from the original motion and question requires a second and two-thirds vote, the motion is void. The item will be placed on the July 1, 2014 agenda and discussed at that time. All members voting aye with the proposed change. Motion carried. Motion by Loomis, second by Reints to approve the minutes from the June 11, 2014 special meeting. All voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road conditions and reported that $30,662.26 was profit from surplus property sold at Bell’s sale.


HIGHWAY: Motion by Loomis, second by Bjerke to allow Clark Rural Water to bore through road, 800 feet south of 177 St and 424 Ave. for a water line. All voting aye. Motion carried.

PUBLIC INPUT : Scott Campbell, Bruce Nelson, Paul Fuller, Steve Owen, Burton Raymer, Roy Gjerde, Ken Wollman, Gary Glanzer met with the Commissioner regarding road bores across County roads. They are requesting a procedure to allow road bores in Clark County and permission to occupy right of way. Also present SA Fjelland. No action taken.

HIGHWAY : Gordon Spaete met with the board regarding County Road #21 that is going under water. He also questioned what could be done regarding farming in the road right of way.

BOARD OF ADJUSTMENT : Motion by Reints, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

SET HEARING : Motion by Reints, second by Wicks to set hearing for July 1, 2014 at 10:15 a.m. for Bochek Farms for a Conditional Use permit. The request if granted, would permit the applicant to use E 1302.25’ of S350’ of NE ¼ 12-115-58 for a gravel mining operation. All voting aye. Motion carried.


SET HEARING : Motion by Bjerke, second by Loomis to set hearing for July 1, 2014 at 10:30 a.m. to consider Variance 2-14. This request, if granted, would permit Doug Seefeldt to use W ½ SW1/4 33-116-56 to place house closer to the right of way than current zoning permits. All voting aye. Motion carried.

TRAVEL : P&Z Officer Paulson informed the board that he and Josie Michalski will be attending a meeting on environmental training on CAFO’s. This meeting will be July 10 and is being sponsored by DENR and SDSU.

ADJOURN: Motion by Loomis, second by Bjerke to adjourn as Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

ORIENTATION : Josie Michalski met with the board and observed the Commissioner meeting. She has been hired as Director of Equalization and will start her duties as of June 30, 2014.

MUD RACES : Motion by Loomis, second by Wicks to allow Jerry and Justin Bowers to proceed with the mud races at the Fairgrounds in conjunction with Potato Days. Necessary proof of insurance and lease will be obtained and signed. All members voting aye. Motion carried.

TAX DEED PROPERTY : Motion by Wicks, second by Bjerke to set July 15th at 10:00 a.m. as the date to sell the property - Lots Three (3), Four (4), Five (5), and Six (6), Block Two (2), Augustine’s Addition to the Town of Bradley, Clark County, South Dakota. All voting aye. Motion carried.

AIRPORT : Motion by Bjerke, second by Loomis to approve airport lease for Doug Hansen for hangar #14 that will be built in 2014. All voting aye. Motion carried.

NURSE : Custodian Elsen met with the board in regards to the flooring in the nurse office. He requested permission to clean the carpet at this time instead of replacing the floor covering in that office as there are other projects that require 2014 budget.

NURSE : Motion by Loomis, second by Reints to accept the resignation of Public Health Nurse Anne Kriese effective June 9, 2014. All voting aye. Motion carried.

STIP MEETING : The Commissioners were reminded of the STIP meeting in Watertown at First District on June 26, 2014.

AGING COUNCIL : Further discussion was held regarding participating in the Aging Council through Northern State College. The Commissioners will continue recruitment efforts.

EXECUTIVE SESSION : Motion by Wicks, second by Reints to enter into Executive Session at 11:01 a.m. to conduct personnel interviews. All voting aye. Motion carried. Chairman declared out at 12:32.

REPORTS:  Motion by Bjerke, second by Reints, to approve the following reports. All voting aye. Motion carried.                

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..…    512,284.75
Money Market…..…………………………………… .… 2,784,443.34
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 22,916.84
   TOTAL:………………………………………………… 4,119,644.93

These funds include all funds administered by the county including: General Fund 2,801,798.89, Road & Bridge: 640,597.26, 911 Service Fund: 105,810.61, E/D: 4855.79, Domestic Abuse: 317.75, 24/7: 8087.16, ROD Mod/Pres: 10,331.42, Clark County TIF 7115.92, Trust & Agency Funds 540730.13, which are funds returned to schools, towns, townships and special districts. TOTAL: 4,119,644.93.

ROD Fees: Recording fees: 1654.93, Transfer fees: 1936.00, Births: 30.00, Deaths: 80.00, Marriages: 0, Copy money: 52.25, Misc: 565.07. TOTAL: 4318.25. 

Ambulance: $13042.18, Sheriff: Mileage 119.11, Civil fees $420.00, Pistol permits $15.00.

CLAIMS : Motion by Wicks, second by Loomis, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. STATES ATTORNEY: SD Dept of Rev- blood draws 70.00, COURT SYSTEM: Rebecca Morlock Reeves- court apt atty- 1386.24, PUBLIC BUILDINGS: Atco International-supplies 58.30, City of Clark-water/sewer 99.00, SHERIFF: Clark Comm Oil-fuel 275.46, Connecting Point-recovery discs 35.00, Fleet Services- May 2014 fuel 686.32, Michael Gravning- overnight meals 47.30, Sturdevants Auto Parts-supplies 214.72, PRISONER CARE: Codington Co Auditor-prisoner care 4152.99, AIRPORT: Northwestern Energy-utilities 69.53, POOR: Credit Bureau-collection fees 33.33, AMBULANCE: City of Clark –water/sewer 48.00, Clark Community Oil-diesel 252.15, Credit Bureau of Watertown -fees 13.34, Northwestern Energy-utilities 269.77, SOC SERV FOR AGED: INTER-Lakes Comm Action -1468.75, WEED: Bluetarp Financial –supplies 39.52, City of Clark – water/sewer 111.00, Larry Lynch-ins deductible reimbursement – 725.00, Northern Safety –parts 438.56, Northwestern Energy-utilities 185.46, Sturdevants Auto Parts-supplies 898.34, ROAD & BRIDGE: Ameripride Services-towels 89.54, City of Clark-water/sewer 48.00, Clark Co Farmers Elevator –oil 402.30, Clark Co Treasurer-plates/dump trailer 14.00, Clark Comm Oil-supplies/fuel 8919.07, Fastenal Co- parts 58.92, GCR Tires -tires 411.10, Jebro-MC800 18784.88, Larry Lynch-ins deductible 525.00, Northern Con Ag-pea rock 1618.38, Northwestern Energy-utilities 575.45, Office Peeps-supplies 71.82, Pheasantland Ind-clothing -88.77, RDO Trust-parts-1550.02, Sturdevants Auto –supplies 2387.46, Ted Warkenthien-pit run 8300.67, Wegman Oil-transport fuel 25,042.65, CIVIL DEFENSE: Voyager Fleet Systems-fuel 48.46, REGISTER OF DEEDS: Microfilm Imaging –scanning/monthly rent 90.00, CIVIL DEFENSE: Chief Supply Corp-trauma packs-LEPC 371.43. Total: 80976.00.

PAYROLL : AUDITOR: 4621.78, TREASURER: 4176.62, STATES ATTORNEY:
3567.88, COURTHOUSE: 2474.09, DIRECTOR OF EQUALIZATION: 8068.30, REGISTER OF DEEDS: 2255.26, VETERAN SERVICE OFFICE:  336.41, SHERIFF:  6326.53, CORONER: 219.67, NURSE: 1419.04, AMBULANCE: 5085.97, EXTENSION: 1119.32, WEED: 8128.18, ROAD & BRIDGE: 32705.30, EMERGENCY MANAGEMENT: 1150.21. TOTAL: 81,654.56.

BUDGET : The Commissioners spent time reviewing the 2015 budget for Clark County.

ADJOURN :  Motion by Bjerke, second by Wicks, to adjourn until next regular meeting Tuesday, July 1, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     


(SEAL)    

 

 

__________________________ >                 ______________________                            
Christine Tarbox                                           Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

CLARK COUNTY COMMISSIONERS PROCEEDINGS
June 11, 2014

 The Clark County Commissioners met in a special meeting on June 11, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks.  Also present Auditor Tarbox.

 

EXECUTIVE SESSION : Motion by Wicks, second by Reints, to move into executive session at 8:00 a.m. Chairman declared out at 9:05.


NEW HIRE : Motion by Reints, second by Wicks to hire Josie Michalski as Director of Equalization. Starting salary will be $35,000, with an increase of $1000.00 after six months, an additional increase of $1000.00 after certification is completed. All voting aye. Motion carried.

 

PERMIT : Motion by Wicks, second by Reints to approve and allow Chairman to sign electric utility permit to permit Olsen Trenching to perform construction on behalf of Consulting Engineers Group and also permit Oak Tree Energy, LLC to perform maintenance and repair of the facilities after installation. All voting aye. Motion carried.

 

ADJOURN : Motion by Loomis, second by Bjerke to adjourn until next regular meeting June 17, 2014 at 8:00 a.m. All voting aye. Motion carried.

 

ATTEST:     
(SEAL)    

__________________________ >                 ______________________                            
Christine Tarbox                                           Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

CLARK COUNTY COMMISSIONERS PROCEEDINGS
July 1, 2014

 The Clark County Commissioners met in regular session on July 1, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks.  Also present Auditor Tarbox.

 

MINUTES : Motion by Wicks, second by Bjerke, to approve the minutes from the regular meeting of June 17, 2014 and the special meeting of June 25, 2014. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board regarding road conditions and work being done. He informed the board he has purchased a 1997 snow blower from State Property Management. Purchase price 16,000.00. He also informed the board new tires are necessary on the Cat Loader.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for July 2014. Diesel #2- Clark Community Oil- 3.189 - Bradley, Garden City, Vienna, Willow Lake. Raymond Shops. Clark County Farmers Elevator –Diesel #2 – 3.19.5 Bradley, Garden City, Vienna, Willow Lake shops. Raymond Shop –no bid. Wegman Oil Diesel #2- 3.32, Raymond Shop only. Gas: Clark Community Oil – 3.25.9. All bids were reviewed by the board and are on file in the Auditor's office.

HIGHWAY : Motion by Loomis, second by Bjerke to allow HS Eggleston to order a culvert for Garfield Township to replace a current structure, County will cover cost of the replacement culvert. Garfield Township will cover cost of installing the culvert. All voting aye. Motion carried.

SET HEARING : Nicole Kittelson, representing Clark Area Tragedy, met with the Board requesting temporary malt beverage and temporary liquor license for event on July 26, 2014. Motion by Wicks, second by Loomis, to set hearing for temporary malt beverage license and temporary liquor license for 9:30 a.m. on July 15, 2014. All members voting aye. Motion carried.

AUDIT: State Auditor Glenda Goens met with the board to present her audit closing conference for 2012 and 2013 fiscal years audit. Motion by Bjerke, second by Reints to allow Chairman to sign the letter in connection with the audit of the financial statements of Clark County. All ayes. Motion carried.

WEED GRANT : Motion by Reints, second by Loomis to allow Chairman to sign the State Weed grant. This grant is for the assistance for enhancing mosquito control efforts in Clark County. All voting aye. Motion carried.

HEARING : At 10:00 a.m. the time specified, hearing was held for Codington Clark Electric Franchise. Tom Burns appeared. Motion by Wicks, second by Loomis to approve the Franchise for twenty years. This will allow Codington Clark to use the highways for rural electrification lines and for the purpose of erecting and maintaining poles and wires to conduct electricity, together with stay wires and braces, in and along, across and under any highway through the county. All voting aye. Motion carried.

ROD UPDATE : Register of Deeds Hurlbut met with the board to inform them she will be retiring later this year.

HIGHWAY : HS Eggleston met with the board to further discuss allowing boring through County roads for the purpose of tiling. Also present SA Fjelland. No action taken.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis to enter into Board of Adjustment. All voting aye. Motion carried.

CONDITIONAL USE 1-14 : At 10:15 the time specified hearing was held for Conditional Use 1-14. Greg and Dallas Bochek appeared. Motion by Loomis, second by Wicks to allow applicant to use the E1302.25’ of S350’ of NE1/4 12-115-58, for a gravel mining operation in the county. All voting aye. Motion carried.

VARIANCE 2-14 : At 10:30 a.m. the time specified hearing was held for Variance 2-14. Doug and Darrel Seefeldt appeared. Motion by Loomis, second by Wicks to allow applicant to use W½SW1/4 33-116-56 to place a house closer to the right of way. All voting aye. Motion carried.

ADJOURN : Motion by Bjerke, second by Reints to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

EM REPORT : Motion by Loomis, second by Bjerke to approve the third quarter Emergency Management report as presented by EM Gravning. All voting aye. Motion carried. Report is on file in the Auditor’s office.

HIGHWAY : Motion by Loomis, second by Wicks to approve a three inch mat on the east four miles of County Road #22 and a blot on the west three miles of County Road #22. This project requires approval from the state, costs will be covered using STIP funds and will be accomplished in 2015. Voting aye; Bjerke, Wicks, Loomis, Hass. Voting nay: Reints. Motion carried.

RECESS : The board recessed at 12:00 p.m. for lunch. The board reconvened at 12:50.

WELFARE: WD Tarbox met with the board to present notifications of hospitalization.

CLAIMS: Motion by Loomis, second by Reints to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. ELECTIONS: Office Peeps –ink cartridges/automarks 51.30, AUDITOR: American Stamp and Marking-seal impression inker 31.39, AT&T Mobility-service 23.86, Clark County Treasurer-postage 21.00, Office Peeps-supplies 37.05, TREASURER: A&B Business-stamp pad 5.34, American Stamp & Marking-self inking printer 70.80, Clark Co Treasurer-postage 164.00, Office Peeps-toner 165.98, STATES ATTORNEY-Chad Fjelland/meeting/mileage 23.68, Prairie Lakes Healthcare-blood draw, 170.00, West Payment Center-on-line library 710.19, COURT: Bratland Law-court app atty 669.90, PUBLIC BUILDINGS: Culligan-water 45.50, DIRECTOR OF EQUALIZATION: Office Peeps-chair 312.55, REGISTER OF DEEDS: Clark Co Treasurer-postage 21.00, Lar-Jo’s-envelopes 37.80, Marco-contract on printer 43.57, SHERIFF: AT&T Mobility- service 64.86, Clark CO Treasurer-postage 13.59, Fed Ex-evidence return 22.88, McLeods-traffic tickets 66.58, Verizon Wireless-service 440.83, SD Dept of Rev-3rd qtr nurse 1287.50, AMBULANCE: AT&T Mobility-service 71.58, Bound Tree Medical LLC-CPR pocket masks 39.84, Clark Co Treasurer-postage 70.00, Office Peeps-envelopes 83.87, Prairie Lake –supplies 26.37, Unemployment-2nd qtr unemployment-470.02, EXTENSION: Toshiba Financial Services- copy machine rent-190.34, WEED: AT&T Mobility-service 56.47, US Postmaster-stamps 49.00, Unemployment Ins-2nd qtr unemployment 705.02, ROAD & BRIDGE: Asphalt Paving-cold mix 5959.62, AT&T Mobility-service 57.95. Randy Brownlee-crushing 112975.20, Butler Machinery-labor/parts 3555.26, CK Truck & Trailer- repairs 1906.94, Clark Co Treasurer-postage 20.08, Clark Rural Water –royalties 46036.00, FJ McLaughlin-hot/cold mix 6410.83, Fastenal –parts 13.39, Loretta Larson-pit run royalty 1846.03, Stan Mohr-ins deductible 1250.00, Northern Con Agg-pea rock 2946.44, Northwestern Energy-utilities 34.07, Office Peeps-envelopes 19.78, Runnings Supply-parts 305.95, Sioux Rural Water-Vienna water 29.00, State Property Management-snow blower 16000.00, Team Laboratory Chemical -road patch/supplies 1975.50, Unemployment Ins-2nd qtr unemployment 1175.04, Wheelco-parts 233.36, 911 SERVICE FUND: Centurylink-911 line fees 194.66, CIVIL DEFENSE: AT&T Mobility-service 139.03, Neopost USA-postage meter rental 83.85, Total Funds by Hasler-postage 79.74, Verizon Wireless-service 19.70, Westside Implement-battery/generator 97.85, REGISTER OF DEEDS: Microfilm Imaging Systems- monitor 240.00, M&P RELIEF FLOW THRU: SDACO- FEE/ROD modernization 172.00. TOTAL: 210,040.93.

PAYROLL : COMMISSIONERS: 5738.32, AUDITOR: 3256.86, TREASURER: 3037.73, STATES ATTORNEY: 2422.66, COURTHOUSE: 1535.37, DIRECTOR OF EQUALIZATION: 3541.13, REGISTER OF DEEDS: 2205.88, VETERAN OFFICER: 336.41, SHERIFF: 4638.75, POOR: 227.29, NURSE: 1448.48, AMBULANCE: 5336.68, EXTENSION: 1266.22, WEED: 5474.74, PLANNING & ZONING: 396.87, ROAD & BRIDGE: 34332.12, EMERGENCY & DISASTER: 858.68. TOTAL: 76054.19.

NCFE REQUEST : Motion by Bjerke, second by Wicks to deny request from NCFE Huron air to use Clark County Highways for aerial application operations. All voting aye. Motion carried.

AIRPORT : Motion by Loomis, second by Bjerke to allow Chairman to sign the plan cover sheet for the 2014 Airport Project, GA terminal, SRE building. All voting aye. Motion carried.

AIRPORT : Motion by Reints, second by Wicks to allow Chairman to sign agreement for transfer of entitlements for 2014 airport project. All voting aye. Motion carried.

DOE POSITION : Motion by Loomis, second by Wicks, to reopen Director of Equalization position and advertise in the Clark paper, Job Service, Watertown Public Opinion and the statewide web site. All voting aye. Motion carried.

RESOLUTION 10-14 : Motion by Bjerke, second by Reints to approve Resolution 10-14 which allows continued financial support to First District Association of Local Governments. All voting aye. Motion carried.

RESOLUTION TO CONTINUE SUPPORT FOR THE

FIRST DISTRICT ASSOCIATION OF LOCAL GOVERNMENTS

DURING FISCAL YEAR 2015

 

(October 1, 2014 – September 30, 2015)

The Clark County Board of County Commissioners, having adopted and signed a Joint Cooperative Agreement on the 7th day of June, 1972, creating the First Planning and Development District, Model Rural Development Program, do hereby agree to renew their participation in the Joint Cooperative Agreement for Fiscal Year 2015 (October 1, 2014-September 30, 2015). To support the Joint Cooperative Agreement and the Activities of the District Staff, the Clark County Board of County Commissioners will provide $9017.65, to the First District Association of Local Governments during the aforementioned Fiscal Year 2015 period.

st day of July, 2014

ATTEST:     (SEAL)

/s/ Christine Tarbox

Clark County Auditor

AIRPORT : Motion by Loomis, second by Wicks to set fee for hangar lease at $200.00 per year, per lease period. All voting aye. Motion carried.

VETERAN SERVICE OFFICER : Motion by Reints, second by Bjerke to hire Larry Jones as Clark County Veteran Service Officer effective immediately. All voting aye. Motion carried.

BUDGET : The Board spent time working on the 2015 budget for Clark County.

>  

ADJOURN :  Motion by Loomis, second by Bjerke, to adjourn at 1:24 p.m. until next regular meeting Tuesday, July 15, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     

(SEAL)    

_________________________ >                   ______________________                            
Christine Tarbox                                           Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

CLARK COUNTY COMMISSIONERS PROCEEDINGS
June 5, 2014

 The Clark County Commissioners met in regular session on June 5, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks.  Also present Auditor Tarbox.

 

MINUTES : Motion by Reints, second by Loomis, to approve the minutes from the regular meeting of May 20, 2014. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board regarding road conditions and work being done. He informed the board the “No parking on road” signs may require an ordinance with the signing project in the county.

HIGHWAY : Vanessa Victor from Clark Engineering met with the board regarding County Road #22 to answer additional questions from the board. Motion by Bjerke, second by Loomis, to approve a mat on four miles of County Road #22 and a blotter on the last three miles of County Road #22. Reints made motion to declare Loomis ineligible to vote on the issue. Voting aye: Reints. Voting nay: Wicks, Hass, Bjerke and Loomis. Motion failed. Vote on first motion of road repairs. Aye: Bjerke, Wicks, Loomis, Hass. Voting nay: Reints. Motion carried.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for June 2014. Diesel #2- Clark Community Oil- 3.139 - Bradley, Garden City, Vienna, Willow Lake. Raymond Shop – No bid. Clark County Farmers Elevator –Diesel #2 – 3.166, Bradley, Garden City, Vienna, Willow Lake and Clark Shop, Raymond Shop –no bid. Wegman Oil Diesel #2- 3.30, Raymond Shop only. Gas: Clark Community Oil – 3.26. All bids were reviewed by the board and are on file in the Auditor's office.

TRANSPORT FUEL QUOTES : Clark Community Oil- Diesel #2: 3.075, Clark Farmers Elevator- diesel #2: 3.054, Wegman Oil-Diesel #2: 3.05. The County accepted the low bid and all bids are on file in the Auditor’s office.

HIGHWAY : Motion by Reints, second by Bjerke, to approve and allow Chairman to sign the agreement for Joint Exercise of Governmental Powers for cooperative action between Clark County and the City of Vienna. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Bjerke, to accept the low bid of McLaughlin and Schulz of Watertown, SD for County Road #7, Industrial Park road. All voting aye. Motion carried. HS Eggleston presented the bids for the project. Lien Transportation – Aberdeen, bid: $45570.00, Asphalt Paving and Materials, Huron, bid: $48230.58 and McLaughlin & Schulz, Watertown, bid: $43064.80. This project will be funded partially with grant funds, County is responsible for 40% of the cost. This project is contingent upon approval from the South Dakota DOT.

COMPROMISE : Stan McDaniels met with the board regarding compromising liens on property in the city of Willow Lake. No action taken.

NURSE: Motion by Wicks, second by Loomis to allow Custodian Elsen to contact Williams Carpet for new flooring for the Nurse office. All voting aye. Motion carried.

WELFARE : WD Brandlee met with the board to present notifications of hospitalization.

AGING COUNCIL : Jim Seeber, professor from Northern State University met with the board regarding the Regional Aging Council of Northeast South Dakota. He invited the board and Clark County to join the Aging Council. No action taken.

EMERGENCY MANAGEMENT : EM Gravning not able to attend.

CLAIMS: Motion by Loomis, second by Reints to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept-60% of runs 386.32, COMMISSIONERS: Clark Co Courier-tank removal/proceedings 185.04, Kimberly McGraw-van expense 6.60, ELECTIONS: Clark Co Courier-testing equip/sample ballot 417.43, Election Systems & Software-layout charge 1584.60, Heather’s Bistro-cookies/election school-31.80, Office Peeps-labels 41.70, AUDITOR: AT&T Mobility-=service-21.01, ITC-service 35.30, Moritz Publishing-vouchers 49.30, US Postmaster –box rent 140.00, TREASURER: A&B Business-calculator ribbon 38.82, ITC-service 40.28, Office Peeps-supplies 33.28, US Postmaster-box rent 140.00, STATES ATTORNEY: ITC-service 54.59, Moritz Publishing-copy paper 40.00, SD Dept of Rev-blood draw 135.00, US Postmaster-box rent 70.00, COURT SYSTEM: Bratland Law-court appointed atty 95.70, PUBLIC BUILDINGS: Cook’s Wastepaper-garbage service 25.75, Culligan-water 52.75, Dekker Hardware-supplies 72.11, ITC-service 33.74, Star Laundry-rugs 72.18, DIRECTOR OF EQUALIZATION: A&B Business-supplies 132.06, Clark Co Courier-ads 51.50, Dekker Hardware-batteries 5.49, ITC-service 145.73, REGISTER OF DEEDS: A&B Business-copy machine rent 182.10, ITC-service 33.77, VETERANS OFFICER: Clark Co Courier-ad 31.00, ITC-service 34.87, SHERIFF: AT&T Mobility-service 162.15, Dekker Hardware-tape 44.98, ITC-service 196.63, Macks-supplies 62.95, US Postmaster – box rent 70.00, POOR: ITC-service 1.52, NURSE: Dekker –paint 63.98, AMBULANCE: A-Ox Welding-supplies 48.60, AT&T Mobility –service 65.03, Clark Co Courier-EMS Week 30.00, ITC-service 111.50, Matheson Tri-Gas-oxygen 26.50, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Norman Anderson-hearing 6.00, Mark Ekeren-hearing 6.00, Lucille Lewno-hearings 100.50, SD Dept of Revenue-involuntary services 394.60, EXTENSION: ITC-service 78.14, Ken’s Fairway- supplies 20.72, Kim McGraw-registration/travel 95.06, Moritz Publishing-booklets 61.50, Office Peeps-ink cartridge 26.73, Star Laundry-rugs 41.37, Toshiba Financial Service 217.95, US Postmaster-stamps 216.00, WEED: AT&T Mobility-service 54.54, Bluetarp Financial –supplies 731.97, Cook’s wastepaper-garbage service 34.75, Dekker Hardware-supplies 156.39, ITC-service 91.06, Ken’s Fairway supplies 4.05, Macs-supplies 111.37, Oscar’s Machine shop-supplies 22.78, Roger’s Auto Sales-supplies 75.00, Titan Access Acct –supplies 52.68, Westside Implement-supplies 1550.94, PLANNING & ZONING: Clark Co Courier-variance 10.03, ROAD & BRIDGE: AT&T Mobility-service 57.66, Beld Tree Service-right of way clearing-4750.00, Bound Tree-megamovers 53.92, Butler Machinery-parts 1565.49, Clark Co Courier-bids 32.40, Cook’s Wastepaper –garbage service 34.75, Dekker Hardware-supplies 333.07, Diesel Machinery-parts 2237.44, GCR Tire Centers-tires 411.10, Glacial Lakes Radiator-repairs 137.50, Grainger-shop supplies 105.82, ITC-service 95.94, Matheson Tri Gas welding supplies 62.65, Northwestern Energy-utilities 34.62, Oscar’s Machine-supplies 61.41, Overhead Door-shop door 2995.00, Prostrollo-parts 109.35, SD Dept of Transportation-bridge work-87.76, Sioux City Foundry cutting edges 1150.00, Sioux Rural Water-water 29.00, Titan Access Account-parts 836.36, TrueNorth Steel-culverts 19283.18, WW Tire-tire repairs 97.50, Westside Implement-parts 194.95, Wheelco-parts 777.13, CIVIL DEFENSE: AT&T Mobility-service 233.32, Total Funds by Hasler-postage 50.00. DOMESTIC ABUSE: Women’s Resource Center-263.48, CIVIL DEFENSE: Larson Gun Sales-3 binoculars 600.00, M&P Relief Flow Thru – SDACO – ROD modernization fee 150.00. TOTAL: 46354.59.

PAYROLL : COMMISSIONERS: 5732.55, AUDITOR: 3270.54, TREASURER: 3037.71, STATES ATTORNEY: 2492.63, COURTHOUSE: 1675.85, DIRECTOR OF EQUALIZATION: 3317.89, REGISTER OF DEEDS: 2207.02, VETERAN OFFICER: 336.41, SHERIFF: 4610.49, POOR: 453.42, NURSE: 1382.03, AMBULANCE: 6761.91, EXTENSION: 1087.17, WEED: 5153.81, PLANNING & ZONING: 396.95, ROAD & BRIDGE: 28511.14, EMERGENCY & DISASTER: 859.68. TOTAL: 71287.20. Overtime by Dept: HIGHWAY: Greg Overby 19.50, WEED: Paul Orris 158.87, Greg Stormo 77.16.

EXECUTIVE SESSION : Motion by Bjerke, second by Reints to enter into executive session at 11:00 a.m. for personnel interviews. All ayes. Motion carried. Chairman declared out at 11:18 a.m.

AIRPORT : Motion by Wicks, second by Loomis to approve and allow Chairman to sign the corrected agreement for transfer of entitlements for the snow removal equipment for the airport. A corrected agreement was required because the actual amount of local entitlements to transfer was $1420 less than the transfer agreement because the original cost was less. All voting aye. Motion carried.

AIRPORT: Motion by Loomis, second by Bjerke to readvertise for the SRE GA terminal building for the Clark County Airport in calendar year 2014. The project is being rebid as the 2013 bids were not accepted. All members voting aye. Motion carried.

TAX DEED : Treasurer Mahlen met with the board to present properties up for tax deed sale as listed below. Motion by Bjerke, second by Loomis to approve Resolution 10-14 to declare the following properties as surplus and appoint appraisers. All voting aye. Motion carried.

RESOLUTION DETERMING PROPERTY TO BE SURPLUS PROPERTY AND APPOINTING APPRAISERS
Resolution 10-14

WHEREAS, the County of Clark in the State of South Dakota is the owner of certain real property described below, and:

WHEREAS, the Board of Commissioners in and for said County has determined that the real property described is not necessary, useful or suitable for public purposes.

NOW, THEREFORE, IT IS HERBY RESOLVED by the Board of Commissioners of Clark County, South Dakota, in regular session this 5th day of June, 2014 at the Courthouse in the City of Clark, County of Clark, State of South Dakota, that the following described real property, to-wit:

Lot Five (5), in Block Four (4), George W Nafus Addition to the Town of Vienna, Clark County, South Dakota,

Described as School House Lot, situated in the School House Block of Bradley, to the Town of Bradley, Clark County, South Dakota.

Lot Three (3), Four (4), Five (5) and Six (6), Block Two (2), Augustine’s Addition to the Town of Bradley, Clark County, South Dakota.

Be, and hereby is declared surplus property, pursuant to SDCL 6-13-1.

IT IS FURTHER RESOLVED that, pursuant to SDCL 6-13-2, the following named individuals, being three real property owners of Clark County, South Dakota to wit: Doug Loomis, Richard Reints and Robert Bjerke;

Be appointed and directed to appraise the value of the described real property and file a report of their appraisal with the Clark County Auditor.

Dated this 5th day of June, 2014.

/s/ Christine Tarbox  

County Auditor

Clark County, South Dakota

EXECUTIVE SESSION : Motion by Bjerke, second by Loomis to enter into executive session at 11:33 a.m.. All voting aye. Motion carried. Chairman declared out at 11:45. a.m.

SITE ANALYSIS : Todd Kays from First District and Paul Kostboch from Department of Ag presented the board with the Clark County Rural Development site analysis. Motion by Reints, second by Wicks to allow them to continue with the project. All voting aye. Motion carried. This site analysis report is on file in the Auditor’s office.

EXECUTIVE SESSION : Motion by Bjerke, second by Loomis to enter into executive session at 1:00 p.m.. All voting aye. Motion carried. Chairman declared out of executive session at 1:18 p.m.

EXTENSION : Motion by Loomis, second by Reints to approve request of 4-H Youth Advisor McGraw for a new HP elite computer for the extension office. Cost of the system will be 825.00 and will be purchased from Connecting Point in Watertown. All voting aye. Motion carried.

FRANCHISE : Motion by Wicks, second by Loomis to set hearing in the matter of the application of Codington-Clark Electric Cooperative, Inc. for continuation of franchise. Hearing was set for July 1, 2014 at 10:00 a.m. at the Commissioner’s Room in the Clark County Courthouse. All voting aye. Motion carried.

CANVAS ELECTION : Motion by Loomis, second by Bjerke to approve the 2014 County Commissioner canvas of the 2014 Primary Election. All voting aye. Motion carried.

EXECUTIVE SESSION : Motion by Bjerke, second by Loomis to enter into executive session at 2:02 p.m. for personnel issues. All voting aye. Motion carried. Chairman declared out of executive session at 3:37 p.m.

DOE : Motion by Bjerke, second by Wicks to set salary of Director of Equalization at 30,800 with an increase of $1000 after six months and an increase of $1000 when they become certified. Planning and Zoning $4200 per year. All voting aye. Motion carried.

ADJOURN :  Motion by Loomis, second by Bjerke, to adjourn until next regular meeting Tuesday, June 17, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     
(SEAL)    

__________________________ >                 ______________________                            
Christine Tarbox                                           Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

  CLARK COUNTY COMMISSIONER PROCEEDINGS
                                                   May 20, 2014
 
The Clark County Commissioners met in regular session on May 20, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Bjerke, second by Loomis, to approve the minutes from the regular meeting on May 6, 2014. All members voting aye. Motion carried.

 

PUBLIC INPUT : Concerned citizen Gordon Spaede met with the board to discuss County Rd #21.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and work being done. He informed the commissioners that the load limits will be lifted this week.

SURPLUS : Motion by Loomis, second by Hass to allow HS Eggleston to declare pug machine, with a blown engine, as surplus as it is no longer useful for the purpose it was purchased. All voting aye. Motion carried.

CO RD 22 : Discussion was held regarding options for county road 22. No action taken.

HAUL AGREEMENT : Motion by Reints, second by Loomis to allow Chairman to sign the road haul agreement between Clark County and Oaktree Energy. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Wicks to allow HS to purchase a snow blower if one comes available thru Federal Surplus. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Bjerke to allow HS Eggleston to rent two side dump trailers to haul field rock. If anyone has field rock to contribute for county use, call the highway office. All voting aye. Motion carried.

BOARD OF ADJUSTMENT : Motion by Loomis, second by Reints to enter into Board of Adjustment. All voting aye. Motion carried. Also present ZO Paulson.

HEARING : At 9:00 a.m. the time specified, hearing for Variance 1-14 was held. No one appeared. Motion by Wicks, second by Reints to approve Variance 1-14. This variance will allow Elwood Peterson to place a bin closer to ROW than zoning permits. This variance is approved as long as the bin is no closer to the ROW than existing building. All voting aye. Motion carried.

ADJOURN : Motion by Loomis, second by Bjerke to adjourn from Board of Adjustment and return to Board of Commissioners. All voting aye. Motion carried.

NURSE : Public Health Nurse Kriese met with the board to present her quarterly report. This report is on file in the Auditor’s office. She also asked for new flooring in her office. Also present Custodian Elsen. Options were discussed, costs will be explored and they will report back to the Commissioners on June 5.

AIRPORT : Motion by Wicks, second by Bjerke to approve lease on Hangar #2 owned by Cole Wagner. All voting aye. Motion carried.

AIRPORT : Motion by Wicks second by Loomis to approve a one year lease for Hangar #3 owned by Cole Wagner and Hangar #4 owned by Doug Hansen. All voting aye .Motion carried.

CCR : Motion by Bjerke, second by Loomis to approve the lease for the Clark County Riders to utilize the Clark County Fairgrounds for the event June 20, 2014 through June 22, 2014. This lease also extends to 2015. All voting aye. Motion carried.

VETERAN SERVICE OFFICER : Motion by Loomis, second by Reints to allow Auditor to advertise for Veteran Service officer to replace retiring Veteran Service Officer. Applications will be taken until May 30. All voting aye. Motion carried.

WELFARE DIRECTOR : Motion by Reints, second by Wicks to appoint Chris Tarbox as welfare director, as current director is retiring as of June 12, 2014. Pay for the position will be $400 per month. All voting aye. Motion carried.

JUNK : Motion by Loomis, second by Bjerke to allow auditor, treasurer, highway office and register of deeds office to junk numerous computer towers and printers that are no longer useful for the purpose that they were purchased. All voting aye. Motion carried.

CPI : Auditor Tarbox informed the board that the CPI for 2014 is 1.5%. No action taken.

MEETING CHANGE : Motion by Wicks second by Reints to change September 16 meeting date to September 23, 2014 due to County Convention scheduled from September 15, 2014- September 17, 2014. All voting aye. Motion carried.

REQUE ST: Motion by Reints, second by Loomis to deny the request from Dakotabilities. All voting aye. Motion carried.

ABATEMENT 6-14 : Motion by Bjerke, second by Loomis to approve the following abatement: #6-14 DOE #6494 in the amount of $128.00 for house that was removed March, 2013. All voting aye. Motion carried.

REPORTS:  Motion by Wicks, second by Loomis, to approve the following reports. All voting aye. Motion carried.                

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..…    431,631.48
Money Market…..…………………………………… .… 4,220,132.86
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….…………………………………..327,295.20
   TOTAL:…………………………………………………5,779,059.54

These funds include all funds administered by the county including: General Fund 2,721,358.18, Road & Bridge: 693,845.10, 911 Service Fund: 105,115.15, E/D: 7356.99, Domestic Abuse: 292.75, 24/7: 7915.16, ROD Mod/Pres: 10,151.42, Clark County TIF 6001.25, Trust & Agency Funds 2,227,023.54, which are funds returned to schools, towns, townships and special districts. TOTAL: 5,779,059.54.

ROD Fees: Recording fees: 2694.00, Transfer fees: 2570.00, Births: 35.00, Deaths: 60.00, Marriages: 45.00, Copy money: 85.00, Misc: 99.00. TOTAL: 5588.00. 

Ambulance: $12,698.73, Sheriff: Mileage 232.20, Civil fees $395.00, Pistol permits $27.00.

CLAIMS : Motion by Reints, second by Bjerke, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Lois Evans Trust-refund 102.68, COMMISSIONERS: Lookout -Sioux Valley quarterly meals 715.00, AUDITOR: Best Western-lodging/spring workshop-90.99, Lookout SV mtg 20.00, TREASURER: Best Western lodging/spring workshop 90.99, Lookout –SV quarterly mtg -20.00, STATES ATTORNEY: Prairie Lakes Hosp-blood draw 255.00, West Payment Center- online library 676.37, COURT: Green, Roby, Oviatt, Cummings-court app atty 673.65, PUBLIC BUILDINGS: Cole Papers-towels 144.10, DIRECTOR OF EQUALIZATION: Lookout-SV qtr mtg 20.00, REGISTER OF DEEDS: Best Western Ramkota Hotel-lodging/sp workshop 90.99, Lookout –SV sp mtg 20.00, SHERIFF: Cardmember Service-driver support 29.95, Connecting Point-repair panasonic tough book 170.00, Oscar’s Machine Shop-supplies 2.08, Lodge at Deadwood-lodging SD Sheriff Assn 256.65, Wex Bank-fuel 1428.27, AIRPORT: Northwestern Energy-utilities 49.81, AMBULANCE: Menards-supplies 144.28, MENTAL ILLNESS: Yankton Co Sheriff –fees 25.00, WEED: Bluetarp Financial-12 volt power packs 796.47, Cardmember Service-supplies 182.22, Light and Siren-supplies 340.10, Oscar’s Machine Shop-supplies 107.80, ROAD & BRIDGE: Cardmember Service-manuals-252.00, Clark Engineering- engineering for structure 1125.00, Jebro-MC-800-18463.63, Kuecker Seed Farm-pit run royalty 7578.77, Lookout-SV quarterly mtg 10.00, Northern Safety-coveralls 66.47, Northwestern Energy-utilities 67.63, Office Peeps-supplies 34.66, Oscar’s Machine Shop-parts 388.03, SD Public Assurance Alliance –ins/property 388.00, Sioux City Foundry-cutting edge 356.00, Sioux Rural Water System-Vienna shop/ water 29.00, 911 SERVICE FUND: Centurylink-911 line fees 191.66, City of Huron: March 911 surcharges 2492.31, CIVIL DEFENSE: Cardmember Service-car charger/case 107.06, Chief Supply Corp-traffic safety vests 30.00. Total: 38,032.62.

PAYROLL : AUDITOR: 4621.77, TREASURER: 4176.63, STATES ATTORNEY:
3567.87, COURTHOUSE: 2403.85, DIRECTOR OF EQUALIZATION: 4223.32, REGISTER OF DEEDS: 2255.24, VETERAN SERVICE OFFICE:  336.40, SHERIFF:  6324.23, CORONER: 107.65, NURSE: 1412.90, AMBULANCE: 5456.44, EXTENSION: 977.70, WEED: 4689.47, ROAD & BRIDGE: 32166.00, EMERGENCY MANAGEMENT: 1162.20. TOTAL: 73,881.67.

ADJOURN : Motion by Loomis, second by Bjerke, to adjourn as board of Commissioners until next regular meeting Thursday, June 5, 2014, at 8:00 a.m. All voting aye. Motion carried.

ATTEST:     (SEAL)
                          



____________________________        >                    __________________________
Christine Tarbox Clark County Auditor                                                  Clark County Commissioners

CLARK COUNTY COMMISSIONERS PROCEEDINGS
May 12, 2014

 The Clark County Commissioners met in regular session on May 12, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks.  Also present Auditor Tarbox.

 

The senior students from Willow Lake and Clark schools were at the Courthouse attending government days.
 
MINUTES : Motion by Wicks, second by Reints, to approve the minutes from the regular meeting of April 15, 2014. All members voting aye. Motion carried.

 

WEED : Weed Supervisor Lynch met with the board to update them on status of the weed department. No action needed.

 

WEED: Motion by Reints, second by Bjerke, to approve and allow the Chairman to sign the updated State of South Dakota Department of Transportation Joint Powers agreement for weed spraying services by the county. Addendums were made to the original contract dated April 1, 2014. All voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road work being done and road conditions.

HIGHWAY : Motion by Reints, second by Bjerke, to allow HS Eggleston to call for bids for Clark County Highway #7 Paving Project – Industrial Park Access Road. All bids will be received by the Board of County Commissioners of Clark County, South Dakota until 9:00 a.m. local time on Monday the 2nd day of June, 2014. Bids will be presented and acted upon at the June 5th meeting of the Board of County Commissioners. All voting aye. Motion carried.

HIGHWAY: HS Eggleston presented financial options for County Road #22. Motion by Loomis for option #1. Motion died for lack of second. No action taken.

HIGHWAY : Motion by Wicks, second by Reints, to approve and allow Chairman to sign the agreement for Joint Exercise of Governmental Powers for cooperative action between Clark County and the City of Naples. All voting aye. Motion carried.

HIGHWAY : Motion by Bjerke, second by Wicks, to appoint Kenny Bell, Ryan Eggleston and Richard Reints, as appraisers for the equipment as listed below. All voting aye. Motion carried.

HIGHWAY : Motion by Bjerke, second by Reints, to declare the listed property as surplus property as it is no longer suitable for the purpose that it was purchased. Crack sealer- no engine, 1975 Load King Trailer, Pickup box for 2000 Chevy Dually Pickup, Bushog 10 foot mower with extra mower blades, Tampo steel face roller, Used oil tank on wheels, 1987 Michigan Loader, 1956 International Truck with 1974 oil distributor tank – blown engine, Used oil tank on wheels, Homemade Backhoe trailer, Brine tanks off Sanders, 9 wheel rubber roller packer, poly tank, 1974 Buffalo Chip spreader, winch to fit D7 cat dozer, fuel tank, drill press, valve grinder, lawnmower, old furnaces, oliver engine, white pickup topper, 87 Ford mower tractor. All items will be appraised and offered for sale at Bell’s sale on June 6, 2014. Old V plow, 4 scrap sanders and 3 underbelly plows were appraised as scrap iron. All voting aye. Motion carried.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for May 2014. Diesel #2- Clark Community Oil- 3.257 - Bradley, Garden City, Vienna, Willow Lake, Raymond Shop. Clark County Farmers Elevator –Diesel #2 Bradley, Garden City, Vienna, Willow Lake and Clark Shop 3.28, Raymond Shop –no bid. Wegman Oil Diesel #2- 3.40, Raymond Shop only. Gas: Clark Community Oil – 3.34. All bids were reviewed by the board and are on file in the Auditor's office.

MALT BEVERAGE : At 8:30 a.m. the time specified a hearing was held for the temporary malt beverage license for Clark County Riders club for the event June 20, 21 and 22. Present were: Dana Breske and Robert Sayer.   Motion by Loomis, second by Wicks, to approve the temporary license from noon, Friday, June 20, 2014 to noon Sunday, June 22, 2014. All voting aye. Motion carried.

CCR LEASE : Discussion was held regarding the lease for the Clark County Riders. They have requested an extended lease of two or more years. No action taken.

BOARD OF ADJUSTMENT : Motion by Bjerke, second by Loomis, to move into Board of Adjustments. All voting aye. Motion carried. P&Z Officer Paulson also present.

HEARING : Motion by Loomis, second by Bjerke, to schedule hearing for Variance 1-14 for Elwood Peterson, this Variance will allow him to place a bin within 100’ of the right of way. Hearing was scheduled for 9:00 a.m. May 20, 2014. All voting aye. Motion carried.

ADJOURN : Motion by Loomis, second by Wicks, to adjourn from Board of Adjustments and return to Board of County Commissioners. All voting aye. Motion carried.

NEW HIRE : DOE Paulson met with the board with recommendation of Heidi Madsen as DOE deputy.

COMPUTER SERVER : Motion by Loomis, second by Wicks, to approve the request of Department heads, Mahlen, Hurlbut, Paulson and Tarbox for a computer server to increase the efficiency of the computer system as all offices have now networked. Cost of this project it estimated at $8272.35. This equipment will be purchased from Connecting Point in Watertown. The purchase prices includes equipment, programing and set up by the company. All members voting aye. Motion carried.

DOE COMPUTER : With approval of the new computer server, a computer will be transferred from Auditor office to the Director of Equalization office. This transfer of equipment will meet the needs of the DOE office. No other equipment will need to be purchased.

RESIGNATION : Motion by Bjerke, second by Loomis, to accept the resignation of DOE Paulson effective July 16, 2014. All ayes. Motion carried.

ADVERTISE : Motion by Wicks, second by Reints to allow Auditor to advertise for the position of Director of Equalization in the Clark County Courier, the State web site and Job Service. All voting aye. Motion carried.

TILING : Kenny Wollman and Gary Glanzer from Fordham Hutterian Brethren met with the board regarding tiling across County Roads. No action taken.

EXECUTIVE SESSION : Motion by Wicks, second by Reints, to move into executive session at 10:02 a.m. Chairman declared out at 10:19 a.m.

AMBULANCE : Ambulance Administrator Grensberg met with the board to update them on ambulance runs and staffing. No action needed.

WELFARE : WD Brandlee met with the board with notifications of hospitalization.

VETERAN SERVICE : Motion by Loomis, second by Reints, to accept resignation of VSO Bruce Brekke effective upon replacement being hired. All voting aye. Motion carried.

ADVERTISE: Motion by Wicks, second by Bjerke to advertise for Veteran Service Officer in the Clark County Courier. All voting aye. Motion carried.

RECESS : Motion by Wicks, second by Hass to recess for lunch at 12:10 p.m. All voting aye. Motion carried.

Chairman Hass declared back in session at 12:45 p.m.

TAX DEED PROPERTY : Treasurer Mahlen met with the board to inform them of the status of tax deed property. There are three parcels for sale due to unpaid taxes.

MALT BEVERAGE LICENSE : The following malt beverage renewals were presented to the Board. Carpenter County Store- Fawn Lamb (off-sale); Greenfields Short Stop- Don & Lana Greenfield (on-off sale); Makens Oak Tree- Leonard Makens (on-off sale); Keller Kountry Korner – Neal & Deb Keller (on-off sale) and Crocker Bar dba Rowdy’s- John and Lisa Bjerke. No one appeared. Motion by Loomis, second by Wicks to grant the malt beverage renewals. Motion carried with all voting aye. All are approved for Sunday on-sale operation except for Carpenter Country Store.

DISTRICT MEETING: The final plans were made for the district meeting that will be held in Clark on May 19, 2014.

TOWNSHIP BONDS : Motion by Wicks, second by Loomis, to approve the township bonds that have been received for: Blaine, Cottonwood, Spring Valley, Ash, Woodland, Thorp, Maydell, Eden, Mt Pleasant, Garfield, Raymond, Logan, Lincoln, Elrod, Foxton, Merton, Darlington, Fordham, Richland, Hague, Lake, Pleasant, Washington, Collins, Rosedale. All voting aye. Motion carried.

AIRPORT LEASE : Motion by Bjerke, second by Loomis, to approve airport lease for Douglas Hansen from February 2014 through February 2019. All voting aye. Motion carried.

TANK REMOVAL : Auditor Tarbox presented information to the board regarding South Dakota’s free abandoned tank removal program. This is a program with the Department of Environmental and Natural Resources that removes tanks that qualify and perform environmental cleanup actions at no cost to the owner. Motion by Bjerke, second by Loomis to approve running ad in the Clark County Courier regarding this service. All voting aye. Motion carried.

WIC: Motion by Loomis, second by Bjerke, to approve the fiscal year 2015 WIC County Contract and allow the Chairman to sign. All members voting aye. Motion carried.

AUTO SUPPLEMENT : Motion by Bjerke, second by Wicks, to allow auto supplement in the amount of 812.66 for Emergency Management fees. These funds were reimbursement from SHSP Local Law Enforcement. Funds will transfer from 226-0-331.23 to 226-222-426. All voting aye. Motion carried.

NOTICE : Motion by Bjerke, second by Reints, to allow Chairman to sign summons, complaint and notice and admission of summons and complaint. All voting aye. Motion carried.

REQUEST: Auditor Tarbox presented a request from Dakotabilities for monthly stipend for county resident. No action taken.

CLAIMS: Motion by Loomis, second by Reints to approve the following claims and allow the Auditor to issue payments for same. All voting aye. Motion carried. COMMISSIONERS: Clark Co Courier –proceedings 404.20, Voyager Fleet Systems-fuel 49.22, ELECTIONS: Clark Co Courier-voter registration-23.06, Clark Co Treas-postage 73.91, DS Solutions-edit list and test deck 175.00, Election Systems-ballots 743.40, McLeods-election boxes 650.00, Office Peeps-envelope applicator 94.83, AUDITOR: Clark CO Treasurer-postage 17.70, Dekker – Extension cord/surge protector-18.98, ITC-service 44.20, Moritz-poor lien books 33.00, Office Peeps-folders/pens/copyholder 147.09, Chris Tarbox-meals/sp workshop 13.55, TREASURER: Clark Co Courier-taxes due 35.00, Clark Co Treas-postage 168.75, ITC-service 35.79, Kay Mahlen-meals sp workshop 15.42, STATES ATTORNEY: Clark CO Treasurer- postage 3.22, ITC-service 53.54, Moritz Publishing – paper 151.70, SD Dept of Rev-blood draws 205.00, West Payment Center-online library 676.37

, COURT: Bratland Law-court apt- 2766.60, SDACC-catastrophic legal exp 1453.66, PUBLIC BUILDINGS: Atco International-supplies 58.30, City of Clark – water/sewer 111.00, Cook’s Wastepaper-garbage service 25.75, Culligan-water 68.25, Dekker Hardware-supplies 69.69, ITC-service 30.14, Ken’s Fairway-paper towels 6.99, Mid American Research Chemical trigger sprayer 15.14, Northwestern Energy-utilities 1136.28, Star Laundry-rugs 48.12, Woodring Plumbing-drinking fountain 1186.52, DIRECTOR OF EQUALIZATION: A&B Business-ink cartridge 32.98, Clark Co Courier-help wanted/dep 44.50, Clark Co Treas-postage 23.24, ITC-service 133.14, REGISTER OF DEEDS: A&B Business-copy machine rent 124.41, Janet Hurlbut-meals/sp workshop 20.17, ITC-service 31.56, VETERAN OFFICE: Clark Co Treasurer-postage 9.80, ITC-service 32.65, PREDATOR ANIMAL: SD Dept of Rev-animal damage control 2590.54, SHERIFF: A&B Business- supplies 211.53, AT&T Mobility-service 160.27, Chief Supply Corp-dual dome light 45.48, Clark Co Treas-postage 58.30, Dekker-supplies 24.93, Full Throttle Graphics-decals/2014 Ford explorer-25.00, Michael Gravning – DARE Supplies 58.11, ITC-service 192.24, Mack’s-supplies 36.95, Rob McGraw-meals/conference deadwood 40.25, P4 Manufacturing-fabricate-install sec cage 585.00, Gail Smith-lodging 250.17, Sturdevants Auto Parts-velcro/floor mat 68.28, WW Tire-supplies 230.00, PRISONER CARE: Codington Co Auditor-prisoner care 2605.00, AIRPOT: Doug Hansen-car rental 39.21, Northwestern Energy-utilities 65.20, POOR: Credit Bureau-collection fees 33.33, NURSE: Office Peeps-ink cartridges 105.89, AMBULANCE: A-Ox Welding-oxygen/cylinder rent 146.12, AT&T Mobility-service 53.68, Bound Tree Medical-supplies 1028.09, City of Clark –water/sewer 136.50, Clark Co Treas-postage .21, Clark Comm Oil-diesel 443.67, Credit Bureau-collection fees 10.00, Dekker Hardware-supplies109.75, ITC-service 107.51, JB’s Repair-WL ambulance 977.70, Matheson Tri-gas –oxygen 48.55, Northwestern Energy-utilities 358.66, Voyager Fleet Systems-fuel 155.16, SOC SERV FOR AGED: Interlakes Comm Action-com service/May, support Used 2 Be new 1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Lincoln Co Treas-mental illness exp 18.00, SD Dept of Rev-involuntary services/Yankton 591.90, EXTENSION: Clark Co Treas-postage 49.00, Dekker Hardware-supplies 45.98, ITC-service 132.97, Star Laundry-rugs 27.58, Toshiba Financial-copy machine rent 147.33, WEED: AT&T Mobility-service 54.54, BlueTarp Financial-handle/supplies 377.36, City of Clark-water/sewer 43.50, Clark Co Courier-annual meeting ad 30.00, Dakota Electronics-Kenwood radio/antenna 493.00, Dekker Hardware-supplies 48.93, ITC-service 90.19, Ken’s Fairway-supplies 9.92, Northwestern Energy-utilities 271.17, SD Dept of Rev-penalty fee 50.00, Sturdevants –replacement mast 8.29, Westside-supplies 3529.76, PLANNING & ZONING: Clark Co Courier-notice of adoption 39.24, ROAD & BRIDGE: 3D Specialties-sign posts 1762.68, Ameripride Services-towels 64.02, AT&T Mobility-service 57.66, Avera Queen of Peace-drug testing 201.80, Brian’s Glass & Door-windshields /repairs 2885.00, Butler Machinery-parts 375.70, City of Clark-water/sewer 48.00, CK Truck & Trailer-repairs 36102.64, Clark Co Courier- gravel roads 135.00, Clark Co Farmers Elevator – oil 2562.66, Clark Co Treas- title/registration 14.00, Clark Co Treas-postage 8.73, Clark Comm Oil-fuel 8826.48, Cook’s Wastepaper-garbage service 69.50, Dekker Hardware-supplies 784.21, GCR Tire Centers-tires 6832.22, ITC-service -113.82, Lyle Signs-signs 1106.40, Matheson Tri-Gas-welding supplies 174.02, Northern Safety-safety supplies 434.69, Northwestern Energy-utilities 752.35, Office Peeps-supplies 372.58, Overhead Door-door/WL Shop 1095.00, RDO Trust-parts 598.12, Sanford Lab-drug test 39.97, Sanford Health Network-drug testing 39.00, Sheehan Mack Sales-chip spreader 134900.00, Sioux City Foundry-parts 124.80, Sturdevants Auto Parts-filters/parts 2423.27, WW Tire-tires 322.90, Wegman Oil-diesel 26783.47, Westside Imp-supplies 680.55, 911 Service Fund: Centurylink-911 line fees 191.66, CIVIL DEFENSE: AT&T Mobility-service 113.77, Chief Supply Corp-AED Battery/ EM Vehicle 228.49, PRISONER CARE: Art Mabry-state fees 30.00, REIGSTER OF DEEDS: Microfilm Imaging Systems- scanning equip monthly rent 45.00, EXCISE TAX: SD Dept of Rev-excise tax/distress warrant 955.03. TOTA: 262105.70.

DENIAL : Motion by Bjerke, second by Loomis to deny claim from RS Cattle Company. All voting aye. Motion carried.

PAYROLL : COMMISSIONERS: 5680.36, AUDITOR: 3270.53, TREASURER: 3037.71, STATES ATTORNEY: 2422.68, COURTHOUSE: 1570.49, DIRECTOR OF EQUALIZATION: 3044.78, REGISTER OF DEEDS: 2203.37, VETERAN OFFICER: 336.41, SHERIFF: 4645.34, POOR: 453.42, NURSE: 1371.12, AMBULANCE: 6596.16, EXTENSION: 1382.89, WEED: 1467.62, PLANNING & ZONING: 396.95, ROAD & BRIDGE: 34432.74, EMERGENCY & DISASTER: 859.89. TOTAL: 73172.46. Overtime by Dept: Highway Roger Mitchell – 120.08, Matthew Kadinger 249.65, Chance Burke – 240.15, Jarvis Reidburn 168.00, James Lewandowski-226.95, Doug Loomis – 22.70, Larry Brannan -22.70.

 

ADJOURN :  Motion by Loomis, second by Bjerke, to adjourn until next regular meeting Tuesday, May 20, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     
(SEAL)    

__________________________ >                 ______________________                            
Christine Tarbox                                           Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

  CLARK COUNTY COMMINIONER PROCEEDINGS 
   
 The Clark County Commissioners met in regular session on April 1, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks.  Also present Auditor Tarbox.
 
MINUTES : Motion by Wicks, second by Bjerke, to approve the minutes from the regular meeting of March 18, 2014. All members voting aye. Motion carried.

 

WEED : Motion by Reints, second by, Loomis to allow chairman to sign State of South Dakota Department of Transportation Joint Powers Agreement for weed spraying services for 2014 as presented by Weed Supervisor Lynch. All voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road work being done and road conditions. He also informed the board that Clark Engineering will be coming to the Courthouse to talk to the members of Clark County towns and townships about signing and where and why signs are being placed. He also informed the board that the 1978 bulldozer sold at Bell’s sale for $32,500, and the 1969 bulldozer sold for $1500.

CALL FOR BIDS: No action taken.

OPERATING TRANSFER : Motion by Wicks, second by Reints to allow a 600,000 operating transfer from the general fund to the highway fund. All voting aye. Motion carried.

FUEL QUOTES : HS Eggleston presented the following fuel quotes for April 2014. Diesel #2- Clark Community Oil- 3.787 - Bradley, Garden City, Vienna, Willow Lake shops, Raymond Shop – no bid. Clark County Farmers Elevator –Diesel #2 Bradley, Garden City, Vienna, Willow Lake 3.788, Raymond Shop –no bid. Wegman Oil Diesel #2- 3.40, Raymond Shop only. Gas: Clark Community Oil – 3.26. All bids were reviewed by the board and are on file in the Auditor's office.

TRANSPORT FUEL BIDS: HS Eggleston presented the following transport fuel quotes. Clark Community Oil 9Diesel #2 Clark Shop 3.21, Clark Farmers Elevator – Clark Shop -diesel #2 3.20.8, Wegman Oil-Clark Shop-3.19. All bids were reviewed by the board and are on file in the Auditor’s office.

DIRECTOR OF EQUALIZATION: As a requirement to SDCL10-3-14, the Director of Equalization met with the County Commissioners and Auditor for conference in reference to the performance of his duties.

CCR: Due to inclement weather CCR members were unable to attend.

SET HEARING DATE: Due to CCR members not attending, hearing date was not set.

AIRPORT: Cole Wagner did not attend. No action taken.

AIRPORT LEASES: No action taken.

WIND FARM: Bill Makens, Les Solberg, Doug Hansen and SA Fjelland met with the board regarding potential GPS interference from the Wind Farm towers to the Airport. Discussion was held via phone with Jon Becker, Bruce Lindholm, and Kevin Tveidt from the South Dakota State Aviation Administration to discuss solutions to the FAA concerns. The FAA board will discuss the situation at its next meeting which is scheduled for April 22, 2014 at 1:00 p.m. The meeting will take place at the DOT building at 700 E Broadway in Pierre.

SIOUX VALLEY MEETING : Discussion was held regarding location, meal choices and speakers for the Sioux Valley District meeting that will be held in Clark on Monday, May 19, 2014. Potential speakers will be contacted and further discussion will be held at the next meeting.

ORDINANCE 1-14: At 11:15 the time specified second reading of Ordinance 1-14 was held. Motion by Wicks, second by Loomis, to approve Ordinance 1-14 as presented. All voting aye. Motion carried. This ordinance updates the Planning and Zoning manual for Clark County. This manual is on file in the Auditor’s office.

CLAIMS : Motion by Bjerke, second by Loomis, to approve the following claims and allow the auditor to issue warrants for same: COMMISSIONERS: Clark Area Chamber-2014 dues 75.00, Clark Co Courier-proceedings/annual report/conservation report 495.80, WW Tire-lube, oil filter/van 34.90, ELECTIONS: Best Western Ramkota Hotel-lodging/election school-181.98, Clark Co Courier-petition deadline 26.79, Chris Tarbox-meals 26.76, Carol Warkenthien -meals 26.23, AUDITOR: SDACO-registration fee/ sp workshop 175.00, TREASURER: Office Peeps-staples/binders 456.61, SDACO-registration fee/ spring workshop 175.00, PUBLIC BUILDINGS: Atco International-dislodge 85.40, Culligan-water 45.50, Woodring-stool/supplies 417.69, DIRECTOR OF EQUALIZATION: A&B Business folder/binderclips-71.88, Clark Co Courier-tax exempt list/equal board 201.13, Connecting Point-merged files with Aud/treas 200.00, REGISTER OF DEEDS: A&B Business-ribbon 23.75, Marco-contract 43.94, SDACO -registration fee/Sp workshop-175.00, SHERIFF: AB Business-ink cartridge 19.60, AT&T Mobility-service 159.98, Auto Pros-install equipment 2014 ford ex 1620.52, JB's Repair-water pump/oil change 345.50, Light & Siren-siren speaker/mount 182.60, Rob McGraw-organizer/new patrol vehicle -18.64, AIRPORT: Potomac Aviation Tech-monitoring fees 250.00, POOR: Furness Funeral Home-funeral/co indigent 2850.00, AMBULANCE: A-Ox Welding-oxygen/cylinder rent 130.89, AT&T Mobility -service 51.68, Bound Tree Medical-supplies 297.20, Clark Community Pharmacy-test strips 70.00, Emergency Medical Products-tubing & tip-36.40, JB's Repair-change oil/supplies 203.00, Office Peeps-ribbon 19.99, Physio-Control-renew multitech gateway plan 597.00, Premier Specialty Vehicles-chrome nuts/extenders 51.00, MENTAL Y HANDICAPPED: SD Dept of Rev-pt care 60.00, MENTAL ILLNESS BOARD: Horn Law Office- court ap atty 496.50, EXTENSION: Office Peeps-cartridge 136.35, Toshiba Financial Serv-copy machine rent 154.45, WEED: AT&T Mobility service 54.53, PLANNING  & ZONING: Clark Co Courier- planning commission 21.46, ROAD & BRIDGE: AT&T Mobility - service 57.65, Bierschbach Equipment & Supply-parts 8025.53, Boyer Trucks-filters/freight 69.30, Brock White Co-sealant 21969.75, Butler Machinery-parts 3166.72, Cedar Shore Resort-lodging 169.90, Clark Co Courier-ads 105.25, GCR Tire Center-tires 793.92, Tom Hallberg-royalty 13043.25, Loretta Larson-gravel royalty 5158.48, Little Falls Machine-parts 176.13, Lyle Signs-signs 1409.28, Mac's-shop supplies 78.28, Matheson Tri-Gas-welding supplies 320.69, Menards-shop supplies 38.88, Northwestern Energy-utilities 146.01, RDO Equipment-filters 1101.69, Titan Access-parts 956.30, WW Tire Service-tires 508.76, Wheelco-parts 87.10 911 SERVICE FUND: City of Huron-surcharge 7522.02, CIVIL DEFENSE: AT&T Mobility service 113.74, JB's Repair-sensor oil change/fuel belt- 167.80, Neopost USA-postage meter rental 83.85, M&P Relief SDACO-fee 190.00. TOTAL: 76,225.93.

PAYROLL : COMMISSIONERS: 5680.36, AUDITOR: 3270.53, TREASURER: 3037.71, STATES ATTORNEY: 2422.68, COURTHOUSE: 1570.49, DIRECTOR OF EQUALIZATION: 3044.78, REGISTER OF DEEDS: 2203.37, VETERAN OFFICER: 336.41, SHERIFF: 4645.34, POOR: 453.42, NURSE: 1371.12, AMBULANCE: 6596.16, EXTENSION: 1382.89, WEED: 1467.62, PLANNING & ZONING: 396.95, ROAD & BRIDGE: 34432.74, EMERGENCY & DISASTER: 859.89. TOTAL: 73172.46. Overtime by Dept: Highway: Larry Brannan 22.70 Chance Burke: 48.03.

EMERGENCY MANAGEMENT : Motion by Loomis, second by Bjerke to allow Chairman to sign the State and Local Agreement second quarter report – FY 2014 as presented by EM Gravning. All voting aye. Motion carried.

EMERGENCY MANAGEMENT : Motion by Loomis, second by Reints to allow EM Gravning to purchase a smart phone for his duties of Emergency Manager. EM Gravning has informed the board that his current contract for the phone has expired and he will enter a new two year contract period. All voting aye. Motion carried.

ADJOURN :  Motion by Bjerke, second by Loomis, to adjourn until next regular meeting Tuesday, April 15, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
ATTEST:     
(SEAL)    

__________________________ >                 ______________________                            
Christine Tarbox                                            Francis Hass, Chairman

Clark County Auditor                                   Clark County Board of Commissioners               

CLARK COUNTY COMMISSIONER PROCEEDINGS
                                                   April 15, 2014
 
The Clark County Commissioners met in regular session on April 15, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Loomis, second by Bjerke, to approve the minutes from the regular meeting on April 1, 2014, April 8, 2014 special meeting and April 8, 2014 Equalization meeting. All members voting aye. Motion carried.

 

HIGHWAY : HS Eggleston met with the board to update them on road conditions and work being done. He also informed the board that he still has not been given approval to call for bids for County Road #7.

 

HIRE : Motion by Reints, second by Wicks to allow HS Eggleston to rehire Richard Mills as part time seasonal help for the 2014 construction season. All voting aye. Motion carried. Also returning will be Harry Horst and Ted Mehlberg.


HIGHWAY CONRACTS : Motion by Wicks, second by Bjerke to allow Chairman to sign agreement for Joint exercise of governmental powers for cooperative action between the towns of Raymond, Garden City and Bradley. This contract establishes rates for services provided to the towns as per contract. This contract will be in force from January 1, 2014 to December 31, 2014. All voting aye. Motion carried.

 

AUTO SUPPLEMENT : Motion by Reints, second by Loomis to supplement funds in the amount of $32523.20 from sale of county property within the highway budget. Funds will be moved from 201-0-101 to 201-311-434. All voting aye. Motion carried.

 

CLARK COUNTY RIDERS : Dana Breske,and Robert Sayer representing the Clark County Riders met with the board to discuss a possible extended lease for use of the Fairgrounds. They also informed the board of improvements that they will be doing this year at the Fairgrounds. Also present 4-H Advisor Kim McGraw. No action taken.

SCHEDULE HEARING : Motion by Loomis, second by Wicks to schedule a public hearing May 12, 2014 at 8:30 a.m. for malt beverage application for Clark County Riders for the event that will be held June 20-22, 2014 at the Clark County Fairgrounds. All members voting aye. Motion carried.

 

GARFIELD TOWNSHIP : Bob Linneman and Bill Karber met with the commissioners in regards to the culvert that needs to be replaced in Garfield Township. Discussion was held regarding the bidding process, changes needing to be made and costs. Also present SA Fjelland. No action taken.

 

OAKTREE WIND FARM : SA Fjelland presented a letter that supports the Oak Tree Wind Farm. The signed letter was sent to FAA, Fort Worth, Texas and FAA in Kansas City. A copy of the correspondence is on file in the Auditor’s office.

 

AIRPORT LEASES : Motion by Loomis, second by Bjerke to approve airport leases for Steve Berg, Harvey Spieker and Perry Hofer. The leases will be approved for a five year period. All voting aye. Motion carried.

 

AIRPORT PROJECT 2009 : Motion by Loomis, second by Bjerke to approve the closeout report for Clark County Airport project 3-46-0009-06-2009. All voting aye. Motion carried.

 

TRANSFER AIRPORT ENTITLEMENTS : Motion by Wicks, second by Reints to allow Chairman to sign agreement for transfer of entitlements for 2012 and 2013 in the amount of $130,000.00, on the condition that the FAA makes the waived amount available to SDDOT for eligible projects under section 47104(a) Act. All voting aye. Motion carried.

 

AMBULANCE : AA Grensberg met with the board to update them on continuing ed courses staff have attended. She informed the board of a Lucas II machine that is valued at $13,000 and is available thru Hemlsley grant funds. This machine assists with CPR and Clark will receive the machine in August.

EMS WEEK : AA Grensberg informed the board that May 18-24 is Emergency Medical Services week and they will be scheduling an open house and do free blood pressures at the ambulance building.

 

EXECUTIVE SESSION : Motion by Bjerke, second by Wicks to move into executive session at 10:15 a.m. for personnel issues. All voting aye. Motion carried. Chairman declared out of executive session at 10:31.

 

WELFARE: WD Brandlee presented notifications of hospitalization to the board and Credit Bureau update.

 

EMERGENCY MANAGEMENT : Motion by Loomis, second by Reints to allow Chairman to sign report of personnel action to the South Dakota Office of Emergency Management. This change reflects salary adjustment for EM Gravning. All voting aye. Motion carried.

 

ES&S CONRACT : Motion by Loomis, second by Hass to allow Chairman to sign agreement between Election Systems and Software, LLC (ES&S) and Clark County for hardware maintenance on the Automarks and M-100’s, equipment used for elections. All voting aye. Motion carried.

 

SURPLUS ANALYSIS : According to SDCL 7-12-18-1, the total unreserved undesignated fund balance of the General Fund for Clark County as of March 31, 2014 is 1739031.75 which is 41.9% of the 2014 budget.

MEETING DATES : Motion by Reints to change meeting date from Tuesday, June 3, 2014 (election day) to June 5, 2014. All voting aye. Motion carried.

 

GOVERNMENT DAYS : Motion by Bjerke, second by Reints to change meeting date from May 6, 2014 to Monday, May 12, 2014 to accommodate Senior Government Day. All voting aye. Motion carried.


QUARTERLY MEETING : Clark County will host the Sioux Valley quarterly meeting in Clark on Monday, May 19, 2014. Final plans were made for the meeting.

 

REPORTS:  Motion by Wicks, second by Reints, to approve the following reports. All voting aye. Motion carried.                

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..…    40,088.13
Money Market…..…………………………………… .… 2,229,964.63
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….…………………………………..223,605.81
   TOTAL:………………………………………………….3,293,658.57

These funds include all funds administered by the county including: General Fund 2,541,155.07, Road & Bridge: 263,461.41, 911 Service Fund: 111,511.75, E/D: 9037.16 Domestic Abuse: 262.75, 24/7: 7772.16, ROD Mod/Pres: 11,303.42, Clark County TIF 1114.68, Trust & Agency Funds 348,040.17, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,293,658.57.

ROD Fees: Recording fees: 2345.00, Transfer fees: 2782.00, Births: 50.00, Deaths: 105.00, Marriages: 75.00, Copy money: 74.75, Misc: 163.00. TOTAL: 5594.75. 

Ambulance: $9989.53, Sheriff: Mileage 116.53, Civil fees $265.00, Pistol permits $57.00.

 

CLAIMS : Motion by Loomis, second by Bjerke, to approve the following claims and allow the auditor to issue payments for same. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept-60% of run 479.66, COMMISSIONERS: SDPAA-coverage 4956.00, ELECTIONS: SDPAA-coverage 164.00, AUDITOR: Connecting Point-computers/installation-5003.95, ITC-service 32.91, SDPAA-coverage 2382.00, TREASURER: A&B Business-binders/labels 61.77, ITC-service 37.13, Office Peeps-toner 82.99, SDPAA-coverage 2386.00, STATES ATTORNEY: ITC-service 54.72, Moritz Publishing-envelopes 17.90, Prairie Lakes Healthcare-blood draw-85.00, SDPAA-coverage 1517.00, COURT: Bratland Law- court ap atty-1677.00, PUBLIC BUILDINGS: City of Clark – water 105.00, Cole Paper-supplies-44.79, Cook’s Wastepaper-garbage service 25.75, Dekker-supplies 41.60, ITC-service 37.19, Northwestern Energy-utilities 2143.08, SDPAA-coverage 6190.00, Star Laundry-rugs 24.06, DIRECTOR OF EQUALIZATION: ITC-service-85.95, SDPAA-coverage 2022.00, REGISTER OF DEEDS: A&B Business-contract/binders 133.43, ITC-service 81.75, Moritz Publishing-date stamp/shipping 37.00, SDPAA-coverage 1726.00, VETERAN OFFICER: ITC-service 32.20, SHERIFF: Cardmember Service-postage meter 80.95, Dakota Electronics-VHF RDO repair-109.80, Dekker-supplies 58.45, ITC-service 196.50, Mack’s –supplies 36.95, SDPAA-coverage 7142.00, Sturdevants Auto Parts-supplies 15.02, WEX Bank- March 2014 fuel 1210.66, PRISONER CARE: Codington Co Auditor-prisoner care-1340.00, AIRPOT: Northwestern Energy-utilities 88.25, SDPAA-coverage 555.00, POOR: Credit Bureau of Watertown-collection fees 36.28, ITC-service .45, NURSE: SDPAA-coverage 585.00, AMBULANCE: Clark Com Oil-diesel 385.65, Credit Bureau of Watertown-collection fees 6.67, Dekker Hardware-supplies 46.55, ITC-service 107.37, Northwestern Energy-utilities 416.27, SDPAA-coverage 4650.00, Unemployment -1st qtr unemployment-551.39, Voyager Fleet Systems-fuel 188.67, SOC SERV FOR AGED: ICAP-April comm service/support Used 2B New 1468.75, MENTAL HEALTH: Human service agendy-2nd qtr appropriations 3114.26, MENTAL ILLNESS BOARD: Lincoln Co Treas- mental illness expense 247.75, SD Dept of Rev-involuntary services 512.98, EXTENSION: Dekker-batteries 16.99, ITC-service 102.93, Office Peeps-receipt book 10.39, SDPAA-coverage 875.00, Star Laundry-rugs 13.79, US Postmaster-stamps 196.00, WEED: BlueTarp Financial-truck step 3 rung 151.92, Clark Co Treasurer-title transfer 5.00, Fastenal Co-supplies 48.60, Heather’s Bistro-20 meals/weed mtg 169.60, ITC-service 88.93, Office Peeps-receipt book 10.39, SDPAA-coverage 2266.00, US Postmaster stamps 49.00, Unemployment-1st quarter unemployment 827.09, ROAD & BRIDGE: Ameripride-towels 64.02, City of Clark-water 87.00, City of Garden City-water 90.00, CK Truck & Trailer repairs-repairs 326.45, Clark Comm Oil-supplies/diesel 10702.53, Clausen Construction-sand 531.36, Connecting Point-new computer-1750.00, Cook’s Wastepaper-garbage service 69.50, Dekker Hardware-supplies 426.35, Fastenal Co-supplies 55.62, Glacial Lakes Radiator-repairs 62.50, Hantens Repair-parts 160.19, ITC-service- 109.51, Lyle Signs- barricades/ signs-712.75, M&T Fire & Safety-shop supplies 26.00, Matheson Tri-Gas welding supplies 82.14, Menards-shop supplies 195.51, Midstates Equipment-parts 222.70, Northwestern Energy-utilities 1770.73, Oscar’s Machine Shop-parts 563.41, SDPAA-liability ins-32229.69, Sanford Laboratories- drug testing 30.73, Schuneman Equipment-rental agreements-3 tractors 9000.00, SDPAA-property ins-1392.00, Sioux Rural Water-water 29.00, Sturdevants Auto Parts-filters 1409.93, Sturdevants-parts 1671.13, Team Lab-road patch 1814.00, Truck World- D6 freightliner semi 24,000.00, Unemployment- 1st quarter unemployment-1378.50, Wegman Oil-diesel 1288.19, Westside Implement-parts 515.41, Wheelco-parts 87.38, 911 Service Fund –City of Huron-Feb/911 Surcharge - 2486.31, CIVIL DEFENSE: SDPAA-coverage 44.00, Voyager Fleet –fuel 61.35, REGISTER OF DEEDS: Connecting Point –installation/computer 1425.00, Microfilm Imaging Systems-scanning monthly rent 45.00. TOTAL: 156,566.97  

PAYROLL : AUDITOR: 4621.77, TREASURER: 4176.63, STATES ATTORNEY:
3567.86, COURTHOUSE: 2481.91, DIRECTOR OF EQUALIZATION: 4213.64, REGISTER OF DEEDS: 2255.25, VETERAN SERVICE OFFICE:  336.40, SHERIFF:  6324.23, NURSE: 1419.05, AMBULANCE: 5230.38, EXTENSION: 986.43, WEED: 2683.80, ROAD & BRIDGE 36254.26, EMERGENCY/MANAGEMENT:1162.20. TOTAL: 75,713.81.

 

ADJOURN : Motion by Wicks, second by Loomis, to adjourn as board of Commissioners until next regular meeting Monday, May 12, 2014, at 8:00 a.m. All voting aye. Motion carried.

ATTEST:     (SEAL)
                          



____________________________        >                    __________________________
Christine Tarbox

Clark County Auditor                                                  Clark County Commissioners

CLARK COUNTY COMMISSIONER PROCEEDINGS
                                                   March 18, 2014
 
The Clark County Commissioners met in regular session on March 18, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks. Also present Auditor Tarbox. 

MINUTES : Motion by Wicks, second by Loomis, to approve the minutes from the regular meeting on March 4, 2014. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and work being done.

EXECUTIVE SESSION: Motion by Wicks, second by Bjerke to enter into executive session at 8:10 a.m. to discuss contract negotiations.  Chairman declared out of executive session at 9:06 a.m.

WEED : Weed supervisor Lynch presented weed bids to the board. Motion by Reints, second by Loomis to accept the low bids and state bids as presented. All voting aye. Motion carried. All bids are listed below and on file in the Auditor’s office.
 
            Alligare: Picloram 22K 40.78/gal 2.5 gal container, 2-4D Ester 26.25/gal 2.5                            
            gal container, Milestone-no bid, 2-4D Amine 12.81/gal 2.5 gal container, 12.37/gal 30                                                
            gal barrel, Rodeo –Alligare Glyphosate 5.4 19.56/gal 2.5 gal container.

            Crop Production Services: Picloram – Tordon 22k 44.20/gal 2.5 gal container, 2.4D

            Ester 17.86/gal 2.5 gal container, Milestone-299.73/gal 2.5 gal container, 76.22/quart,

            2-4D Amine-Aquatic labeling 12.15/gal 2.5 gal container, 12.10/gal 250 gal tote, Rodeo                              

            18.95/gal 2.5 gal container.

            VanDiest Supply – Picloram –Tordon 22K 45.63/gal 2.5 gal container, 2-4 D Ester

            17.38/gal 2.5 gal container, Milestone-299.73/gal 2.5 gal container, 76.22/quart. 2-4D

            Amine-Aquatic label 12.39/gal 2.5 gal container, Rodeo –Aquanet 18.97/gal 2.5 gal

            container.

            STATE BID: 2 4-D Amine 4 or 3.8 lbs per gallon acid- Cornbelt 4lb 2.5 gal 12.24/gal,

            2 4-D Low Volatile Ester 4 lbs per gal-Cornbelt 4 lb 2.5 gal 8.19/gal, 2 4-D labeled for

            Aquatic use, Cornbelt 4 lb 2.5 gal 12.24/gal, Picloram 2 lb per gal, 2.5 gal 40.77/gal,                                                                                                                                               

            Glyphostate 4.5 lbs per gallon –Imitator Plus 1 gallon 18.39.

EXECUTIVE SESSION : Motion by Reints, second by Bjerke to enter into executive session at 9:15 a.m. All voting aye. Motion carried. Chairman declared out of executive session at 9:23 a.m. 

HIGHWAY : Motion by Wicks, second by Reints to allow HS Eggleston to advertise in the Clark County Courier for part time seasonal help for the 2014 season. All voting aye. Motion carried.

HIGHWAY : HS Eggleston presented the board with hourly rates for labor and equipment as fees for service to towns in Clark County if they request services from the highway department. This information will be mailed to the towns.

HIGHWAY: Further discussion was held regarding payment to county resident for dirt that was used to fix County road #8. The correspondence will be mailed to resident via registered mail.

OPERATING TRANSFER :  No action taken.

WILBUR-ELLIS : Motion by Bjerke, second by Reints to respond to Wilbur Ellis’s request and not allow them or any other aircraft to land on Clark County Roads. All voting aye. Motion carried.
  

AIRPORT : Discussion was held regarding general premise liability insurance for renters of the hangers and specific use of hangers at the Clark County Airport. Also present SA Fjelland and Cole Wagner. No action taken.
 
AIRPORT LEASE : No action taken.

MALT BEVERAGE : Motion by Loomis, second by Wicks to allow the Clark County Riders to apply for a temporary malt beverage license for the event that will be held at the Clark County Fairgrounds on June 20-21-22, noon Friday thru noon Sunday. All voting aye. Motion carried. Also present Chad Smidt representing the Clark County Riders.

FEE: Motion by Bjerke, second by Loomis to set the fee for the malt beverage license for the Clark County Riders at $50.00 for the June event. The license will be from noon Friday, June 20 thru noon Sunday June 22, 2014. Required advertising will be done prior to issuing the temporary license. All voting aye. Motion carried. 

AMBULANCE: Motion by Wicks, second by Reints to change status of Connie Bratland from EVOC driver to EMT. All voting aye. Motion carried.

WIND FARM : Motion by Loomis, second by Bjerke to authorize Chairman to sign a letter of support to the FAA for the Oaktree Wind Farm that is currently under construction. All voting aye. Motion carried. Also present Les Solberg, Mike Makens and Bill Makens.

FIRST READING: Chairman Hass declared that both Clark County Commissioners and Clark County Planning and Zoning boards met jointly for a public hearing for Ordinance 1-14. Todd Kays from 1st District of Watertown, SD was present to answer questions. No one appeared. Motion by Bjerke second by Wicks to close the public hearing. All ayes. Motion carried. Further discussion by Planning Commission resulted in making changes on pages 48 and 50 regarding the time frame allowed for conditional use and variances.

Motion by Wicks, second by Loomis to recommend approval to Board of County Commissioners of Ordinance 1-14. All ayes. Motion carried. 

ADJOURN : Motion by Reints, second by Bjerke to adjourn as Board of Adjustment and return to board of Commissioners. All voting aye. Motion carried.

ORDINANCE 1-14 : Motion by Loomis, second by Hass to hold the first reading of Ordinance -1-14 and set April 1, 2014 at 11:15 a.m. as the time for the second reading of Ordinance 1-14. All voting aye. Motion carried.

WELFARE : WD Brandlee met with the board with notifications of hospitalization.

DENIAL : Motion by Bjerke, second by Reints to deny Avera Queen of Peace Hospital's request for payment for individual on July 17, 2013. The Medicaid rate is $2929.30. County has been unable to contact patient to determine eligibility for county assistance. All voting aye. Motion carried.

ROD : Motion by Loomis, second by Wicks to allow ROD Hurlbut to purchase a new HP Elite Desk 800 desktop computer it will be purchased from Connecting Point in Watertown, purchase price which includes set up is $1425.00. All voting aye. Motion carried.

CONTRACT : Motion by Bjerke, second by Loomis to allow Chairman to sign contract between ES&S and Clark County for costs of services that ES&S will provide for the 2014 election year. All voting aye. Motion carried.

ANNUAL REPORT : Auditor Tarbox presented the 2013 annual report to the board. The annual report was published in the Clark County Courier on March 5, 2014 and is on file in the Auditor’s office at the Courthouse.        

CONSERVATION DISTRICT REPORT : The 2013 annual report of Clark County Conservation District was presented to the board and submitted to the Clark County Courier for publication.
  
REPORTS:  Motion by Wicks, second by Reints, to approve the following reports. All voting aye. Motion carried.                

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
Cash on hand…………………………………………..…   106,784.93
Money Market…..…………………………………… .… 2,329,809.19
CD’s…………..…………………………………………… 800,000.00
Checking Account....…….………………………………….. 19,226.74
   TOTAL:………………………………………………….3,255,820.86

These funds include all funds administered by the county including: General Fund 2,566,539.51, Road & Bridge: 345,879.27, 911 Service Fund: 108,147.31, E/D: 12,178.27, Domestic Abuse: 187.75, 24/7: 7599.16, ROD Mod/Pres: 11,063.42, Clark County TIF 1114.68, Trust & Agency Funds 203,111.49, which are funds returned to schools, towns, townships and special districts. TOTAL: 3,255,820.86.

ROD Fees: Recording fees: 1184.82, Transfer fees: 483.00, Births: 60.00, Deaths: 80.00, Marriages: 75.00, Copy money: 37.50, Misc: 493.18. TOTAL: 2413.50. 

Ambulance: $8550.60, Sheriff: Mileage 222.74, Civil fees $650.00, Pistol permits $24.00.

CLAIMS : Motion by Bjerke, second by Loomis, to approve the following reports. All voting aye. Motion carried. GENERAL FUND: Watertown Fire Dept-60% of run 531.97, COMMISSIONERS: Clark Co Courier-proceedings 237.60, CNA Surety Direct Bill- premiums 777.15, AUDITOR: Moritz Publishing-supplies 59.65, TREASURER: Clark Co Courier-tax sales 87.25, CNA Surety Direct bill-premiums 359.57, STATES ATTORNEY: Moritz Publishing-envelopes/folders 138.70, Prairie Lakes Healthcare-blood draw 85.00, West Payment Center-online library 676.37, PUBLIC BUILDINGS: City of Clark-water bill75.00, Cole Papers-drain opener 91.51, Cook’s Wastepaper- garbage service 25.67, Dekker Hardware-supplies 93.84, Gruenwald Electric-fluorescent bulb-116.79, JCL Solutions-supplies 186.48, Northwestern Energy-utilities 3082.75, DIRECTOR OF EQUALIZATION: Dekker Hardware-batteries 3.99, REGISTER OF DEEDS: A&B Business-contract 119.17, SHERIFF: Clark Co Treasurer-title/license for 2014 Ford 14.00, CNA Surety Direct Bill-premiums 23.20, Dekker Hardware- hooks/keys 18.46, Macks-supplies 36.95, Milbank Communications-antenna parts 86.42, Moritz Publishing-day book sheets 46.20, Sturdevants Auto Parts-supplies 18.86, Voyager Fleet Systems-fuel 91.54, Wex Bank-Feb fuel 1144.15, PRISONER CARE: Codington Co Auditor-prisoner care 2535.00, CORONER- Sanford Health Network-autopsy 2750.17, AIRORT: Northwestern Energy-utilities 83.62, POOR: Credit Bureau of Wtn-collection fees 33.33, Sanford Medical Center- co indigent-4324.21, NURSE: Cardmember Service-stickers 24.95, SD Dept of Revenue-2nd qtr nurse agreement 1287.50, AMBULANCE: City of Clark-water 43.50, Clark Community Oil-diesel 496.65, Credit Bureau of Wtn-collection fees 16.67, Dekker Hardware-batteries/vacuum bags/ tape 35.97, GBS-claim forms 51.16, Northwestern Energy-utilities 505.41, SD Dept of Public Safety-ambulance license 12.00, Voyager Fleet Systems-fuel 30.97, SOC SERV FOR AGED: Inter-Lakes Community Action-comm service/support Used 2B New 1468.75, MENTAL & HANDICAPPED: SD Dept of Rev-involuntary services 600.00, MENTAL ILLNESS BOARD: Norma Anderson-hearing 15.00, Lewis & Clark BHS-BMI hearings 320.00, Lucille Lewno-professional services-251.70, Shepherd Reporting-services/ board of mental illness 30.00, Karen Swanda-hearing 15.00, Yankton Co Treasurer-hearings 220.00, EXTENSION: Kens-supplies 3.75, WEED: Assn of SD Co Weed-Pest boards-2014 annual dues 150.00, Assn of SD Co Weed and Pest board-supplies 99.20, Cardmember Service-certification 100.00, Clark Co Courier-weed bids/ noxious weeds 84.11, Clark Comm Oil-tank rent 35.00, Pro Cellular chargers/headsets 189.17, Sturdevants Auto Parts-supplies 196.65, ROAD & BRIDGE: Ameripride Services-towels 74.11, Avera Queen of Peace-drug testing- 84.90, Boyer Trucks-parts 69.30, Larry Brannan-mileage 24.42, City of Clark-water 91.50, Clark Co Farmers Elevator –diesel 2490.89, Cook’s Wastepaper-garbage service 69.50, Dekker Hardware-supplies 270.91, Diamond Mowers-parts 350.29, Fastenal Company-parts 21.21, Matheson Tri-Gas-welding supplies 492.22, Northwestern Energy-utilities 2027.74, Office Peeps-office supplies/router/toner 631.35, ProBuild-supplies 107.15, Prostrollo Automall-parts 69.63, Ron’s Saw Shop-leaf blower 496.93, Sanford Laboratories-drug tests 9.24, Sioux Rural Water System-water/Vienna shop 29.00, Sturdevants Auto Parts-parts 2147.81, Wegman Oil-diesel fuel 975.76, Westside Implement-parts 1182.19, 911 SERVICE FUND: Century Link 911 line fees 191.66, CIVIL DEFENSE: Cardmember Service-computer docking station 796.73, SD Federal Property-supplies 138.50, Voyager Fleet Systems-fuel 55.79, Cardmember Service-foreign trans fee 15.93, REGISTER OF DEEDS: Microfile Imaging Systems-scanning monthly rent 45.00. TOTAL: 37197.34

PAYROLL : AUDITOR: 4621.78, TREASURER: 4176.63, STATES ATTORNEY:
3637.83, COURTHOUSE: 2435.08, DIRECTOR OF EQUALIZATION: 4213.64, REGISTER OF DEEDS: 2255.25, VETERAN SERVICE OFFICE:  336.40, SHERIFF:  6326.53, NURSE: 1332.62, AMBULANCE: 4269.42, EXTENSION: 986.50, WEED: 328.83, ROAD & BRIDGE 36727.32, EMERGENCY/MANAGEMENT:1150.21. TOTAL: 72,798.04.

Overtime by Department: HIGHWAY: Roger Mitchell 24.02, Matthew Kadinger 22.70, Terry Wellman 22.70, Chance Burke 120.08, James Lewandowski-45.39, Douglas Loomis-22.70, Larry Lynch-113.48, David Borns-22.70, Larry Brannan-22.70, Dennis Herman-136.17, Stanley Mohr-23.36.

ADJOURN : Motion by Wicks, second by Loomis, to adjourn as board of Commissioners until next regular meeting Tuesday, April 1, 2014, at 8:00 a.m. All voting aye. Motion carried.

ATTEST:     (SEAL)
                          



____________________________        >                    __________________________
Christine Tarbox

Clark County Auditor                                                  Clark County Commissioners
CLARK COUNTY COMMISSIONER PROCEEDINGS                                               
 
                                                   February 4, 2014 
 
The Clark County Commissioners met in regular session on February 4, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks.  Also present Auditor Tarbox and Robert Saur. 
   
  MINUTES: Motion by Loomis, second by Bjerke, to approve the minutes from the regular meeting of January 21, 2014. All members voting aye. Motion carried.
 
 HIGHWAY : HS Eggleston updated the board on road work being done and road conditions. He also informed the commissioners that the Cat loader is in need of engine repairs estimated at$20,000.00, and Clark Engineering has started the preliminary testing for repairs to County Road 22.  
 
FUEL QUOTES : The following quotes for monthly fuel bids were presented to the board. Diesel #1: Clark Community Oil 3.69, Clark County Farmers Elevator 3.75. Diesel 80/20 blend Clark Community Oil-Bradley, Garden City, Vienna and Willow Lake and Clark shops: 3.60, Raymond Shop 3.62. Clark County Farmers Elevator: Bradley< Garden City, Vienna, Willow Lake and Clark shops 3.339. Raymond shop – no bid. Wegman Oil:  Raymond Shop only 3.37.  Gas: Clark Community Oil- Clark Shop only 3.078. Fuel quotes were noted by the Board of Commissioners and are on file in the Auditor’s office.

HGHWAY: Motion by Reints, second by Bjerke to allow chairman to sign contract for option to purchase material from the Warkenthien gravel pit. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Bjerke to approve purchase of a 1992 Caterpillar D6H dozer from South Dakota Federal Surplus Property Agency, purchase price $55,000.00. All voting aye. Motion carried.

HIGHWAY : Motion by Reints, second by Wicks to surplus county property- D7 1978 caterpillar dozer. All voting aye, Motion carried.

HIGHWAY: Motion by Wicks second by Loomis to appoint HS Eggleston, Reints and Bjerke to appraise the D7 1978 caterpillar dozer. The dozer has been appraised and will be sold at Bells sale in March. All voting aye. Motion carried.

BRIDGE INSPECTION RESOLUTION : Motion by Bjerke, second by Reints to allow Chairman to sign the bridge reinspection program resolution. All ayes. Motion carried. 

                                                   RESOLUTION   9 -14

WHEREAS : Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.

THEREFORE, Clark County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.

The County requests SDDOT to hire Clark Engineering (Consulting Engineers) for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost. The County will be responsible for the required 20% matching funds.

Dated this 4th day of February 2014, at Clark, South Dakota.

Board of County Commissioners of Clark County.

ATTEST:  

/s/ Christine Tarbox                                            /s/ Francis Hass _____

Clark County Auditor

                                                     
LEGISLATIVE BILLS : Commissioners discussed several legislative bills that could affect the road and bridge budget and funds for bridge reinspection. No action needed.

AIRPORT: Airport Manager Hansen met with the board to discuss airport hangar lease rates. He also updated the board on the progress of the improvements that are to take place this summer including the terminal building and snow removal equipment. No action taken.

COURTHOUSE ROOF : Custodian Elsen met with the board to discuss the plans and costs he has received from the engineering company for repairing the roof of the courthouse. He will get additional quotes for the repair project.

DIRECTOR OF EQUALIZATION: DOE Paulson met with the board to review the 2013 sales information of non- Ag properties for year 2013. Ag land –sales of ag land were discussed but the Board was reminded that sales are no longer part of the formula to value land. Olympic averages of income on commodities along with parcel soil ratings determine the land value. The 2014 average assessed value per acres is $1285.00.

SHERIFF : Motion by Loomis, second by Wicks to allow Chairman to sign 2015 Agreement to house adult prisoners at Codington County Detention Center at the cost of $70.00 per day. All voting aye. Motion carried. 

WELFARE : Welfare Director Brandlee met with the board to present notifications of hospitalization.

MITIGATION PLAN : Auditor Tarbox informed the board that notification had been received of the approval of Clark County pre-disaster Mitigation Plan from Douglas Gore with the US Department of Homeland Security.

AUTO SUPPLEMENT : Motion by Reints second by Wicks to allow auto supplement in the amount of $357.19. Funds were from Homeland security grant for air cards. All voting aye. Motion carried.

CLAIMS : Motion by Loomis, second by  Bjerke, to approve the following claims and allow the auditor to issue warrants for same: GENERAL FUND: Watertown Fire Department-60 % of runs 1713.44, COMMISSIOSNERS: Clark Co Courier-proceedings 338.18, AUDITOR: ITC-service 32.79, McLeods-township pad-25.33, TREASURER: A&B Business- micro dater 30.99, ITC-service 83.55, Quill Corp-envelopes 45.99, STATES ATTORNEY: ITC-service 54.42, COURT: Bratland Law-court appointed atty 2013.30, PUBLIC BUILDINGS: Cole Papers-supplies 44.79, Culligan-water 31.00, Dekker Hardware-shop vac-dehumdifier-386.46, House of Glass- weather stripping for doors-126.45, ITC-service 34.11, Star Laundry-rugs 48.12, DIRECTOR OF EQUALIZATION: Clark Co Courier-register mobile homes 6.92, ITC-service90.56, David Paulson-meals 35.35, Quill Corp-paper 32.90, SDAAO-membership dues 55.00, REGISTER OF DEEDS: ITC-service 31.54, QUILL Corp-paper 83.97, VETERANS OFFICER: ITC-service 32.00, SHERIFF: AT&T Mobility-service 81.37, Dekker Hardware-hose/battery 30.78, ITC-service 171.55, State Radio Communications-teletype service/Jan -June 2250.00,  POOR: Credit Bureau-collection fees 33.33, HURSE: Dekker Hardware-paint/brush 49.97, AMBULANCE: A-Ox Welding Supply-oxygen/cylinder rent 86.01, AT&T Mobility-service 51.84, Credit Bureau-collection fees 16.00, Dekker Hardware-supplies 16.49, Pam Grensberg- registration fee 50.00, ITC-service 107.58, Moeller Sheet Metal-check leak on radiator 260.88, MENTAL & HANDICAPPED: SD Dept of Revenue-patient care 60.00, EXTENSION: ITC-service 97.11, Office Peeps-supplies 43.17, Star Laundry -rugs 27.58, Toshiba Financial Services-copy machine rent-158.29, WEED: ATT Mobility-service 196.80, ITC-service 88.70, Mac's Inc-supplies 96.53, ROAD & BRIDGE: AT&T Mobility-service 312.03, David Borns -ins deductible-63.00, Boyer Trucks-parts 97.20, Butler Machinery-parts 558.00, Clark Co Courier-ads/bids/load limits/oil distributor-142.61, Dekker Hardware -supplies 363.80, Hantens Repair-parts 662.78, ITC-service 104.13, Lyle Signs-signs 1270.32, Mac's-parts 288.61, Macksteel Warehouse-parts 70.52, Matheson Tri-Gas welding supplies 11.01, New Deal Tire-tire disposal 693.00, North Western Energy-utilities-446.25, Office Peeps-supplies 41.04, SD Dept of Transportaiton-bridgework-6578.55, Sioux Rural Water System-water 29.00, Titan Access-parts 911.82, WW Tire Service-parts 39.90, Westside Implement-parts 1522.78, DEBT SERVICE: Dacotah Bank- principal & interest 57,863.96, 911 SERVICE FUND: Environmental Systems-ArcGIS maintenance 800.00, CIVIL DEFENSE: AT&T Mobility-service 232.75, SDEMA-membership-140.00, WW Tire Service-tire/EM enclosed trailer 100.00, M&P RELIEF FLOW: SDAOCO-fee/ ROD modernization- 136.00, TOTAL: 82830.20.

PAYROLL :   COMMISSIONERS: 5687.64, AUDITOR: 3270.54, TREASURER: 3039.64, STATES ATTORNEY: 2422.66, COURTHOUSE: 1535.37, DIRECTOR OF EQUALIZATION: 3044.77, REGISTER OF DEEDS: 2203.33, VETERAN OFFICER: 336.41, SHERIFF: 4610.51, POOR: 453.42, NURSE: 1544.04, AMBULANCE:  6383.54, EXTENSION: 1207.19, WEED: 1874.01, PLANNING & ZONING: 396.95, ROAD & BRIDGE: 23203.10, EMERGENCY
DISASTER: 859.68, TOTAL: 62072.80. Overtime by dept: Highway: Doug Loomis -90.78.
  
ADJOURN:   Motion by Wicks, second by Reints to adjourn until next regular meeting Tuesday, February 18, 2014 at 8:00 a.m. All voting aye. Motion carried.
 
 
 ATTEST:    
  
  (SEAL)        

 
  
 __________________________   Christine Tarbox  Clark County Auditor                                                Clark County Board of Commissioners
 
 

CLARK COUNTY COMMISSIONER PROCEEDINGS:

December 27, 2013

 

The Clark County Commissioners met in regular session on December 27, 2013, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints and Loomis. Wicks absent. Also present Auditor Tarbox and Robert Saur. 
 

MINUTES: Motion by Loomis, second by Bjerke, to approve the minutes from the regular meeting on December 17, 2013. All members voting aye. Motion carried.
 
HIGHWAY: HS Eggleston met with the board to update them on road conditions and work being done.

HIGHWAY: Motion by Loomis, second by Bjerke to purchase a 2014 trail king bottom dump trailer from Butler Corp using the Beadle County bid. Purchase price is $51,600. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Reints to allow HS Eggleston to purchase a 2014 V-plow from Little Falls Machine Inc., purchase price is 7770.00. All voting aye. Motion carried.

HIGHWAY: Discussion was held regarding the motor grader payment that is due in January 2014. Regular scheduled payment will be made as planned per 2014 budget.

AMBULANCE : Motion by Loomis second by Bjerke at the request of Ambulance Administrator Grensberg, to approve paying $100.00 per month to Norlan Froke to keep the Willow Lake Ambulance stocked and complete routine mechanical checks. All ayes. Motion carried.

AMBULANCE : Ambulance Administrator Grensberg asked the board, on behalf of the Willow Lake EMT's, for the meal reimbursement to be reinstated for the ambulance staff.  No action taken.

COURTHOUSE : Custodian Elsen informed the board that there are problems with the roof, condensation and leaking into the sheriff's office. He will check on solutions to the problem and report back to the board on January 7, 2014.

CONITIGENCY TRANSFER 2-2013: Commissioner Bjerke, moved that the following transfer be adopted. Whereas an insufficient amount was appropriated for the county to meet its obligation and; Whereas an appropriation was made in the 2013 a budget of Clark County an amount for contingencies as provided by SDCL 7-21-6.2 and; Whereas SDCL 7-21-32.2 authorizes the Board of Clark County Commissioners to transfer from this Contingency appropriation to any other appropriation.

NOW, THEREFORE BE IT RESOLVED: That $27443.00 be transferred from the Contingency appropriation to the following accounts:

Court Jury –

Gen Liability Ins – >    101-143-421.40          2571.00

Ambulance -

Ambulance

Mental Health

Mental Illness

Wheel tax          2675.00

911 Service Fund >        207-225-422            12,665.00

Domestic Abuse >         229-434-429   >              138.00 >         

Commissioner Loomis, seconded the motion that the TRANSFER be adopted.

Upon roll call, the following Commissioners voted aye. Bjerke, Reints, Loomis and Hass.

Voting nay: None.

Dated this 27th day of December 2013.

/s/ Christine Tarbox______  

Christine Tarbox

Clark County Auditor

OPERATING TRANSFER : Motion by Reints, second by Bjerke to authorize an operating transfer of $42.75 from Domestic Abuse fund to the General Fund which is the 10% the county is authorized to retain from divorce and  marriage fees sent to the Women's Resource Center in Watertown. Motion carried with all voting aye.

RESOLUTION 29-13: Commissioner Bjerke, presented the following resolution and moved for its adoption. Second by Commissioner Loomis. All voting aye. BE IT RESOLVED that the Clark County Board of Commissioners adopt the following wage and salary scale for Clark County employees to be effective January 1, 2014. This resolution, when adopted, will nullify all previous wage scales.

SALARY SCHEDULE------2.0% increase----------January 2014

COMMISSIONERS…………………………………Salary /mo………… >  584.67              

           Robert Bjerke, Francis Hass,

Douglas Loomis, Violet Wicks, Richard Reints

OFFICERS:…………………………………………………….     

Janet Hurlbut, Kay Mahlen >    …………….................... Salary/mo

Chris Tarbox   ………………………………………….Salary/mo

STATES ATTORNEY: Chad Fjelland…………………………Salary/mo

Stenographer – Charlene Peterson…………………….. Salary/mo >         >   1170.00

SHERIFF: Robert McGraw……………………………………..Salary/mo >      >      3977.19

1st Deputy – Gail Smith – ………………………….….. Salary/mo        >     2332.79

    Deputy – Mike Gravning…1/2 time… .…………….Salary/mo

BLOOD DRAW: …………………………………………….. Salary/ draw              65.00    

Louann Streff, Joie Steffen, Gail Wookey

DIRECTOR OF EQUALIZATION – David Paulson ………… Salary/mo        >      3042.77

ZONING & PLANNING: - David Paulson………………….. Salary/mo            >     350.00

HIGHWAY SUPERINTENDENT – Ryan Eggleston…..……..Salary/mo        >         3458.11

Secretary – Alissa Reidburn ….. ………………………Salary/hr                   13.50

JANITOR:- Dustan Elsen………………………………………Salary/mo       >       2617.62

CORONER: Louann Streff……………………………………..Salary/ call               100.00

Dep Coroner:……………………………………………………Salary/call                100.00

Gayle Wookey, George Holmes, Val Richter, Wilfred Gruenwald

VETERANS SERVICE OFFICER – Bruce Brekke –…………Salary/mo                 625.00

WELFARE DIRECTOR.- Jan Brandlee………………………..Salary/mo                400.00

CIVIL DEFENSE OFFICIAL – Mike Gravning………………. Salary/mo               1454.52

AMBULANCE ADMINISTRATOR – ………

Ambulance Administrator – Pam Grensberg………….. Salary/mo    >           2782.56 Ambulance staff………….. …………….…..………… Salary/12 hr shift        66.30

Ambulance staff…………….…………………………. Salary/24 hr shift       132.60

Katie Wangsness, Justin Bowers

          EVOC Drivers…………………………………………..Salary/24 hr call >         40.00

EVOC Drivers…………………………………………..Salary/run                    30.00

After 3 hours…………………………………………… $7.25 per hour

Willow Lake Maintenance……………………………….$100.00 per month

Willow Lake Ambulance……………………………….Salary $150.00/per run

        

SECRETARY TO PUBLIC HEALTH NURSE/ WIC Sec >             

Andrea Helkenn………………………………………….Salary/mo               1644.75  

DEPUTIES TO AUDITOR, TREASURER, DIRECTOR OF EQUALIZATION,

AND REGISTER OF DEEDS,

Carol Warkenthien, Janice Brandlee

Carrie Reis, ……….………………………………Salary/mo           >              2193.75

Andrea Helkenn…. ¼ time Register of Deeds:……Salary/mo

4-H Youth Advisor Secretary >          

Mary Hurlbut……………………………………   Salary/hr                            13.50   

PART TIME EMPLOYEES……………………………………Salary/hr                     7.25   

WEED SUPERVISOR – Larry Lynch……(16.58/hr)……………Salary

             (58% of time weed from April 1 – October 31) (7 months)

Part time weed sprayers: John Pickrel………………….. Salary/hr

WEED BOARD:……………………………………………… Salary/mtg                20.00

HIGHWAY DEPARTMENT EMPLOYEES:

Labor Grade                                                                 Wage rate/hr

Grade No 1 -                  …………….                                    16.15

Grade No 2 –Roger Mitchell.& Chance Burke ………        16.01

Grade No 2 Asst – Stan Mohr………………………….       15.57

Grade No 3 ……………………………………………        15.13

Paul Orris, Larry Lynch, David Borns, Tom Stacey

Doug Loomis, Larry Brannan, Dennis Herman,

Brad Furness, Matt Kadinger, Terry Wellman, James Lewandowski

Greg Stormo…………………. 12.86

HIGHWAY DEPARTMENT PART-TIME EMPLOYEES:
(Based on Experience)

            ………………………………………….    10.00

           ………………………………………….    12.00

                                     …………………………………………… 13.00

All department heads, County Deputies, Clerk and Highway Department employees to receive $15.00 per month for first five continuous years of service and $15.00 per month for each 5 continuous years of service thereafter. Longevity will be paid one time, the first pay period in December.

Pay periods are from 3rd thru the 16th inclusive and the 17th thru the 2nd inclusive. Any extra hours worked will be paid in the earned pay period.

Date: December 27, 2013

(SEAL)

/s/ Christine Tarbox____

County Auditor

FSA COMMODITIES : Motion by Reints, second by Loomis to allow Chairman to sign the report of commodities farm summary as required by the Clark County FSA office. All members voting aye. Motion carried.

PUBLIC DEFENDER CONTRACT : Motion by Loomis, second by Bjerke, to approve Chairman to sign the Public defender contract presented by Scott Bratland for 2014. All voting aye. Motion carried.

CLAIMS: Motion by Bjerke, second by Loomis to approve the following claims and allow the auditor to issue warrants for same. COMMISSIONERS: AARP Medicare rx plans-premium 46.40, Robert Bjerke-ins deductible reimbursement 660.94, AUDITOR: Office Peeps-binders 195.46, West Payment Center-codified laws 88.50, TREASURER: A&B Business-thermal roll/ Toner- 118.97, Quill Corp-paper/post it notes 94.95, STATES ATTORNEY: SD Dept of Rev- blood alcohol 275.00, West Payment Center- law library books 177.00, COURT SYSTEM: Bratland Law-Court app atty-890.40, PUBLIC BUILDINGS: Atco Int-aroma pack 120.65, Chet's Janitorial-towels 41.00, Ds Bobcat-snow removal 120.00, Otis Elevator-service contract 7284.60, Schuneman Equipment-runner 35.42, DIRECTOR OF EQUALIZATION: A&B Business-pads/paper 93.57, Steinley Real Estate-update course 185.00, REGISTER OF DEEDS: Lar-jo's -supplies 318.76, SHERIFF: Fleet Services-fuel 1016.56, EXTENSION: A&B Business-envelopes 24.99, I Grow-extension supplies 60.95, National 4-H Council extension reference material 74.90, Office Peeps-laminator 415.93, Toshiba Financial Services- copy machine rent 209.85, WEED: SSD Assn of Co Weed and Pest 2014 membership form 50.00, ROAD & BRIDGE: Butler Machinery Co-belly dump trailer-51600.00, Butler Corp-parts 852.80, Glacial Lakes Radiator- repairs 107.50, Little Falls Machine – v-plow 7770.00, Mac's Inc-supplies 524.75, Matheson Tri –gas-welding supplies 173.17, Northwestern Energy-utilities 147.18, 911 SERVICE FUND: Centurylink- utilities 191.66, City of Huron-911 surcharge-2543.24, CIVIL DEFENSE: Neopost USA-equipment rental-83.85, DOMENSTIC ABUSE: Women's Resources Center-fees 384.75, TOTAL: 76,978.70.

ADJOURN:   Motion by Loomis, second by Bjerke to adjourn until next regular meeting Tuesday, January 7, 2014 at 8:00 a.m. All voting aye. Motion carried.

 ATTEST:    


 (SEAL)                              
 
  
 
 ____________________________                             _____________________________
  Christine Tarbox                                                         Francis Hass, Chairman
  Clark County Auditor                                                 Clark County Commissioners                                                                                                                                                  

CLARK COUNTY COMMISSIONER PROCEEDINGS:

December 17, 2013

 

The Clark County Commissioners met in regular session on December 17, 2013, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints and Loomis. Wicks absent. Also present Auditor Tarbox and Robert Saur. 
 

MINUTES :  Motion by Loomis, second by Reints, to approve the minutes from the regular meeting on December 3, 2013. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston met with the board to update them on road conditions and work being done. He also informed them employees will be attending the mandatory MSHA training in Watertown on February 25, 2014.

SURPLUS HIGHWAY: Motion by Reints, second by Loomis to allow HS Eggleston to declare two railroad car tanks as surplus as they are no longer useful or suitable for the purpose which they were acquired. Motion carried with all voting aye.

HIGHWAY : Motion by Loomis, second by Bjerke to allow HS Eggleston to sign the work order for County Road #22 which authorizes Clark Engineering to start preliminary work. The preliminary engineering work shall be completed by April 1, 2014 final engineering plan due by June 1, 2014. Overall completion date of entire project is September 1, 2015. All members voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Reints to accept resignation of Tom Stacey effective January 16, 2014. All members voting aye. Motion carried. The County thanks Tom for his 29 years of service to Clark County.

HIGHWAY: Motion by Loomis, second by Bjerke to allow HS Eggleston to advertise in the Clark County Courier to fill position of full time blade operator stationed out of Bradley. All voting aye. Motion carried.

HIGHWAY : Motion by Loomis, second by Bjerke to allow HS Eggleston to sign purchase material agreement from Loretta Larson. All voting aye. Motion carried.

AIRPORT: SA Fjelland met with the board to update them on conditions of leases and hangar use and availability at the Clark County airport. No action taken.

EMPLOYEE HANDBOOK : Motion by Bjerke second by Reints to approve Resolution 27-13 which amends the County Personnel manual. Voting aye: Bjerke, Reints, Hass. Voting nay: Loomis. Motion carried.

RESOLUTION TO AMEND COUNTY PERSONNEL MANUAL

 

BE IT RESOLVED by the Board of County Commissioners of Clark County, South

Dakota, that the “Clark County Personnel Manual, Section II. P. Political Involvement”, be

amended in its entirety to read as follows:

 

P. Political Involvement

 

       Being a county employee does not alter or limit your constitutional rights such as voting

(see below). However, Clark County employees may not:

      • Take an active part in managing a campaign, campaign for political office, or otherwise

       engage in political activity during working hours;

       • Use the position’s authority or use county funds, equipment, supplies, or vehicles to

        support or oppose a candidate, party, or issue of an election;

       • Promise rewards to a County employee or applicant for County employment to gain

        support for or a contribution to a candidate or party;

      • Threaten the employment of another County employee or applicant for failure to support

         or contribute to a political candidate or committee;

 

        As citizens, employees of Clark County are encouraged to exercise their right to vote in

every election; however, voting should be done on their own time. If an employee must vote

during assigned work time, they are to speak to their supervisor in advance and follow the

county’s leave procedures. Additionally, any officer or employee, whether elected or appointed,

may seek any political office while employed by the county, provided:

    • That, said officer or employee may not seek any office or actively campaign for any

political office until after submitting in writing to the County Commission his or her

intention to seek a political office. The filing of a nominating petition for office shall

serve as such notice.

   • That, said officer or employee willingly and fully restrains from campaigning on county

premises during hours of employment and/or interfering in other employee’s regular

duties.

   • That, any employee who successfully runs for and is elected to an elected partisan

political office must resign their current position with Clark County prior to taking office.

(A partisan political office is defined as any office for which any candidate is nominated

or elected as representing a political party whose candidates for presidential elector

received votes in the last preceding election at which presidential electors were selected.)

Employees who seek to hold any other nonpartisan political office are not required to

terminate their employment prior to taking office.

\

The foregoing Resolution was moved by Commissioner Bjerke and seconded by Commissioner Reints.

 

Those members voting aye upon the said Resolution were as follows: Bjerke, Reints, Hass.

Those members voting no upon said Resolution were as follows: Loomis.

The above Resolution adopted at Clark, Clark County, South Dakota, on this 17th day of December, 2013.

/s/ Francis Hass______________________

Chairman, Board of County Commissioners

of Clark County, South Dakota

ATTEST:

/s/ Christine Tarbox, County Auditor

Clark County, South Dakota. (S E A L)

4-H ADVISOR REPORT : 4-H Advisor Kim McGraw met with the Board to present an overview of activities she provides in addition to maintaining and coordinating the traditional 4-H program with Achievement Days and other 4-H events thru the year.

 

HEARING : At 9:30 the time specified, a public hearing was held to supplement the 2013 Road & Bridge budget. No one appeared.

RESOLUTION 28-13 APPROVING SUPPLEMENTAL BUDGET

Commissioner Bjerke, moved the adoption and Commissioner Loomis seconded the motion to adopt the foregoing Resolution. Members voting aye: Bjerke, Reints, Loomis, Haas.

Members opposed to said Resolution were as follows: None.

Notice having been given of intention to supplement:

FUND: Road & Bridge Fund 201-810-441.00-   $50,135.00

FUND: Prisoner Care – 101 212-429 - $41,765.00

BE IT RESOLVED: that the aforesaid supplement be and is hereby approved by the Board of Clark County Commissioners.

Dated at Clark, South Dakota this 17th of December, 2013.

/s/Framcis Hass ________________    

/s/Robert Bjerke _______________

/s/ Richard Reints ______________

/s/ Violet Wicks _______________

/s/ Douglas Loomis ____________  

ATTEST (SEAL)

/s/ Christine Tarbox_____________
Clark County Auditor

REGISTER OF DEEDS: ROD Hurlbut met with the board to inform them of equipment that is available to purchase using funds from the Modernization and preservation fund that will allow them to scan records that will then be available on electronic software system.

BOARD OF ADJUSTMENT: Motion by Bjerke second by Loomis to move into Board of Adjustment. All voting aye. Motion carried.

VARIANCE 24-13 : Motion by Loomis, second by Bjerke to approve Variance 24-13 as presented. Substitute motion by Reints, second by Bjerke to approve the Variance for 60 feet off of 171st St. All voting aye. Motion carried.

ADJOURN : Motion by Loomis, second by Bjerke to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

 

PLANNING & ZONING : Todd Kays from First District Association met with the board continuing with updates to the Planning and Zoning manual.

REPLACE CHECK: Motion by Bjerke, second by Reints to allow auditor to replace check number 58408 payable to NACO that was lost in the mail. All voting aye. Motion carried.

JAIL LIENS: Discussion was held regarding billing for jail liens. Commissioners gave Auditor staff permission to issue billings for all jail liens due to the County.

OPERATING TRANSFER :  Motion by Loomis, second by Bjerke to approve $12,000 operating transfer to the Emergency Disaster fund. All voting aye. Motion carried.

AUDITOR TRAINING: Commissioners granted Auditor Tarbox permission to attend annual report training session in Mitchell on January 22, 2014.

AMBULANCE : Motion by Loomis, second by Bjerke to allow ambulance accounts totaling $1887.76 be written off as they are uncollectible. All voting aye. Motion carried.

REPORTS : Motion by Reints, second by Loomis, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
 Cash on hand…………………………………………… 57,333.51
 Money Market…………………………………………2,766,296.80
 CD’s…………..………………………………………... 800,000.00
 Checking Account...…….………………………………..288,870.29
        TOTAL:                                                               $3,912,500.60

 
These funds include all funds administered by the county including: General Fund 2,669,218.93. Road & Bridge: 760,356.65, 911 Service Fund: 100,903.72, E/D: -12,480.96, Domestic Abuse: 427.50, 24/7: 7082.16, ROD Mod/Pres: 10696.42, TIF:#1: 9011.95, Trust & Agency Funds 367,284.23, which are funds returned to schools, towns, townships and special districts, . TOTAL: 3,912,500.60.

ROD Fees: Recording fees: 1700.00, Transfer fees: 583.00, Births: 40.00, Deaths: 85.00, Marriages: 0, Copy money: 47.25, Misc: 136.00. TOTAL: 2591.25.

Ambulance: $15,971.52, Sheriff: Mileage 238.22, Civil fees $405.00, Pistol permits $36.00.

  CLAIMS :  Motion by Bjerke, second by Reints, to approve the following claims and allow the auditor to authorize payment for same. Voting aye: Bjerke, Reints, Loomis, Hass.  Motion carried. GENERAL: Watertown Fire Dept-60% of fees-476.60, COMMISSIONERS: NACO- membership dues-replacement check 450.00, AUDITOR: Cardmember Service-supplies 51.32, Cardmember Service-envelopes 1131.20, Moritz Publishing-W-2 forms 110.30, Office Peeps-ink cartridge 221.64, TREASURER: Cardmember Service-supplies 1388.57, Connecting Point-computers-2440.00, STATES ATTORNEY: Paul Bachand Exec Director-SA membership dues 701.00, Prairie Lakes Hosp -blood draw 85.00, West Payment Center- online library 676.37, PUBLIC BUILDINGS: Cardmember Service-supplies 51.32, City of Clark -water 56.00, Cook's Wastepaper & Recycling- garbage service 25.00, Dekker Hardware-supplies 239.38, Mack Landscaping & Lawn- 2014 irrigation contract-89.30, Northwestern Energy-utilities 1337.25, Sturdevants Auto Parts-filter 5.18, DIRECTOR OF EQUALIZATION: A&B Business-post it notes 13.29, Cardmember service-supplies 51.32, REIGSTER OF DEEDS: A&B Business-copy machine rent 107.48, Cardmember Service-supplies 51.32, SHERIFF: A&B Business-ink cartridge 41.18, Cardmember Service -software 42.39, Dekker Hardware-spray paint 7.49, Light & Siren-push bumper 2426.50, Macks -tires 600.00, PRISONER CARE: Beadle County Sheriff's Office- juvenile detention care 180.00, Codington County Auditor-prisoner care 3175.00, AIRPORT: Northwestern Energy-utilities 154.31, POOR: Credit Bureau of Watertown-collection fees 33.33, NURSE: Dekker Hardware-paint/supplies 68.54, AMBULANCE: Bound Tree Medical-supplies 55.55, City of Clark-water 43.25, Clark Community Oil-diesel-619.16, Credit Bureau of Watertown – collection fees 15.01, Dekker Hardware-keys 5.97, JB's Repair-willow lake ambulance 143.50, Moritz Publishing-labels/setup 8.00, Northwestern Energy-utilities 288.08, Voyager Fleet Systems-fuel-171.25, SOC SERV FOR AGED: Inter-Lakes Comm Action-support Dec Com Service/Used 2 B New 1791.85, EXTENSION: Cardmember Service-supplies 51.32, Kimberly McGraw - meals/supplies membership-57.75, US Postmaster-stamps 160.00, WEED: BlueTarp Financial-supplies 156.65, Gruenwald Electric-wire heater - 151.86 Mac's Inc-battery charger-193.99, ROAD & BRIDGE: Ameripride Services-towels 69.07, David Borns- Insurance deductible reimbursement-1068.01, Cardmember Service-supplies 484.52, City of Clark-water 112.00, Clark Community Oil-fuel 31,411.86, Cook's Wastepaper-garbage service 67.75, Dekker Hardware-supplies-153.79, GCR Tire Center-tires 2764.94, Hantens Repair-repairs 906-154.80, Lyle Signs-signs 832.79, Matheson Tri-Gas-welding supplies 22.01, Moritz Publishing-timecards 187.50, Northern Improvement-omega mix-1080.00, Northern Con-Ag-pea rock 579.23, Northern Truck-parts 203.84, Northwestern Energy-utilities 967.06, Office Peeps-supplies 145.07, Oscar's Machine Shop-parts 245.27, Peterbilt of Sioux Falls-parts 201.81, ProBuild-supplies 297.65, RDO Equipment-parts 2511.32, Runnings Farm & Fleet-supplies-681.70, SD Dept of Trans-paint striping 261.87, Tom Stacey-ins deductible reimbursement-1250.00, Sturdevants Auto Parts-parts 1162.22, Wegman Oil-diesel-1388.78, Westside Implement-parts 268.90, Wheelco-parts 937.71, 911 SERVICE FUND: City of Huron-Sept 2013 911 surcharge 2521.04, CIVIL DEFENSE: Michael Gravning-meals 49.28, DEBT SERVICE: Dacotah Bank-TIF payment-11005.94, TOTAL: 83,488.50.

PAYROLL : AUDITOR: 5291.34, TREASURER: 4185.10, STATES ATTORNEY: 3796.45, COURTHOUSE: 2485.18, DIRECTOR OF EQUALIZATION: 4317.33, REGISTER OF DEEDS: 2361.97, VETERAN SERVICE OFFICE: 336.40, SHERIFF:  6361.54, CORONER: 107.65 NURSE: 1803.95, AMBULANCE: 5069.07, EXTENSION:  991.64, WEED: 2329.51, ROAD & BRIDGE: 37050.95, EM: 1149.90 TOTAL: 77637.98.Overtime: Highway: Doug Loomis 44.49.

  ADJOURN : Motion by Loomis, second by Bjerke, to adjourn as Board of Commissioners until next regular meeting Friday, December 27, 2013, at 8:00 a.m. All voting aye. Motion carried.
 
 ATTEST:    


 (SEAL)                              
 
  
 
 ____________________________                             _____________________________
  Christine Tarbox                                                         Francis Hass, Chairman
  Clark County Auditor                                                 Clark County Commissioners                                                                                                                                                  

CLARK COUNTY COMMISSIONER PROCEEDINGS
                                               December 3, 2013    
 
The Clark County Commissioners met in regular session on December 3, 2013, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis. Wicks absent. Also present Auditor Tarbox and Robert Saur.

MINUTES: Motion by Reints, second by Bjerke, to approve the minutes from the regular meeting of November 19, 2013. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road work being done and road conditions.
 
FUEL QUOTES : The following quotes for monthly fuel bids were presented to the board. Diesel #2:80-/20 blend Clark Community Oil-Bradley, Garden City, Vienna and Willow Lake shops: 3.40, Clark Shop – Diesel #1 3.63, Diesel #2 3.33. Clark County Farmers Elevator: No bid. Wegman Oil: Raymond Shop only 3.40.  Gas: Clark Community Oil- Clark Shop only 2.775. Fuel quotes were noted by the Board of Commissioners and are on file in the Auditor’s office.
 
TRANSPORT FUEL BIDS : Diesel #2: Clark Farmers Elevator- No bid, Clark Community Oil 3.24, Wegman Oil – 3.252. Fuel quotes were noted by the Board and are on file in the Auditor’s office.
 
EXECUTIVE SESSION : Motion by Bjerke, second by Loomis to enter into executive session at 8:10 a.m. for personnel issues. Chairman Hass declared out at 8:20 a.m.

4-H ADVISOR: Evaluation for 4-H Advisor, Kim McGraw, was completed and returned to South Dakota State University as per their request.

AMBULANCE: Ambulance administrator Grensberg updated the board that she will not be putting Internet access in the Willow Lake ambulance garage as it is not cost effective. She also informed the board that she had filed grant application, with the assistance of First District, for a new ambulance.

AMBULANCE: Motion by Reints, second by Loomis to approve Duane Seefeldt as an EVOC driver and Randy Angermeier as an EMT and add to the ambulance roster. All members voting aye. Motion carried.

SURPLUS ANALYSIS : According to SDCL 7-12-18-1, the total unreserved undesignated fund balance of the General Fund for Clark County as of September 30, 2013, 400,701.82 which is 10.62% of the 2013 budget.

WELFARE: Welfare Director Brandlee met with the board with notifications of hospitalization.

TREASURER : Commissioners were informed that the Treasurer's office will have no state Computer support on Christmas eve morning as the State Offices are closed for the holiday. Clark County Courthouse will be open until noon on Christmas eve.

PURCHASE: Courthouse staff requested permission to purchase a Christmas tree for the Courthouse building. Commissioners granted approval for the purchase.

BUDGET HEARING : Motion by Loomis, second by Bjerke to schedule a supplemental budget hearing December 17, 2013 at 9:30 a.m. to supplement two budgets. Prisoner care: 101-212-429 $41,765.00, and Road and Bridge: 201-810-441.00 $50,135.  All voting aye. Motion carried.

BOARD OF ADJUSTMENT: Motion by Loomis, second by Bjerke to move into Board of Adjustment. All voting aye. Motion carried.

HEARING : At 9:00 a.m. the time specified, hearing was held for Variance 24-13 for Oak Tree Energy LLC. Also present: Kyle Gaikowski, Mike Makens, Darrell Heiden, and Kimberly Harrington from the Clark County Courier. This Variance if approved will allow Oak Tree Energy LLC to establish a wind tower substation, closer to the road right of way, on one acre in the NE corner of NE¼ of 36-117-58 . No action taken.

SET HEARING: Motion by Reints, second by Loomis to set hearing for Conditional Use 15-13. This Conditional Use permit if approved will allow Pleasant Dutch Dairy to use the following property S ½ SW ¼ 28-114-56 to expand dairy cows from 1400 to 1900 head. Hearing was set for January 7, 2014 at 11:00 a.m. All voting aye. Motion carried.

FEES: Zoning Officer Paulson spoke with the board regarding increasing fees for building permits. No action taken. 

ADJOURN: Motion by Loomis, second by Bjerke to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.
 
AIRPORT : SA Fjelland and Airport Manager Hansen met with the board regarding changes to the airport, airport leases and new construction. SA Fjelland will research and report back to the board of December 17. No action needed.

AMBULANCE : Motion by Loomis, second by Bjerke to allow write off of ambulance account in the amount of $352.00 from date of service February 1, 2013. All voting aye. Motion carried.

CLAIMS :  Motion by Bjerke, second by Loomis, to approve the following claims and allow the auditor to authorize payment for same. Voting aye Bjerke, Reints, Loomis, Hass. Motion carried. COMMISSIONERS: Clark Co Courier-proceedings-284.00, AUDITOR: Clark Co Courier-ad 20.00, ITC-service 79.82, McLeods-laser checks 356.18, TREASURER: Connecting  Point-repair computer 149.00, ITC-service 35.53, STATES ATTORNEY: ITC-service 53.74, SD Dept of Rev-blood alcohol-35.00, PUBLIC BUILDLINGS: Culligan-water 31.00, ITC-service 29.70, Star Laundry-rugs 48.12, DIRECTOR OF EQUALIZATION: A&B Business-supplies 1.39,  ITC-service- 83.82, Pheasantland Industries-MH decals 16.66,  REGISTER OF DEEDS: AT&T Mobility-service 12.89, ITC-service 31.69, VETERANS OFFICER: ITC-service 31.46, SHERIFF: A&B Business-envelopes, clip 17.81, AT&T Mobility-service 81.18, ITC-service 189.31,  POOR: ITC-service 3.15, AMBULANCE: A-Ox Welding-oxygen/cylinder rent 177.53, AT&T Mobility-service 38.67, Dakota Electronics-batteries/repairs 230.75, ITC-service 106.97, JB’s Repair-repairs 548.90,  Premier Specialty-supplies 108.00, MENTAL & HANDICAPPED: SD Dept of Rev-patient care 60.00, EXTENSION: A&B Business-supplies 112.20, ITC-service 97.67, National 4-H Council Supply-supplies 73.10, Star Laundry-rugs 27.58, Toshiba Financial Services-copy machine rent 161.18, WEED: Fastenal Co-supplies 30.04, ITC-service 89.42, Moeller Sheet Metal-repair shop heater 1457.44, PLANNING & ZONING: Clark Co Courier-variance 11.76, ROAD & BRIDGE: AT&T Mobility-service 108.69, Butler Corp-parts 114.62, Comfort Inn & Suites-lodging 92.00, Brad Furness-meals 19.33, ITC-service 95.34, Loretta Larson-gravel royalties 20415.36, Lyle Signs-signs 2637.40, Matheson Tri Gas-welding supplies 237.41, Northern Con Ag-pea rock 5884.58, Northwestern Energy-66.15, Sheehan Mack Sales-parts 1106.07, Sioux Rural Water-water 29.00, Titan Access-parts 175.38, CIVIL DEFENSE: AT&T Mobility-air cards/grant 232.70, Connecting Point-panasonic TB CF-31- 4290.00, Total Funds by Hasler-postage rental 50.00, M&P Relief Flow Thru-SDACO-ROD modernization 136.00. TOTAL: 40612.69.
   
PAYROLL: COMMISSIONERS: 5788.72, AUDITOR: 4265.89, TREASURER: 4167.87, STATES ATTORNEY: 2785.76, COURTHOUSE: 1915.33, DIRECTOR OF EQUALIZATION: 4008.47, REGISTER OF DEEDS: 3193.27, VETERAN SERVICE OFFICE: 336.41, SHERIFF: 5903.10, CORONER: 107.65, POOR: 510.36, NURSE: 954.76, AMBULANCE: 6281.88, EXTENSION:  1151.18, WEED: 4438.78, PLANNING & ZONING: 397.14, ROAD & BRIDGE: 35429.74, EM: 842.09. TOTAL: 82478.40.
 
ADJOURN: Motion by Reints, second by Bjerke to adjourn as Board of Commissioners until next regular meeting Tuesday, December 17, 2013, at 8:00 a.m. All voting aye. Motion carried.

ATTEST:   
 
(SEAL)                 

____________________________            Christine Tarbox

Clark County Auditor  

CLARK COUNTY COMMISSIONER PROCEEDINGS:

January 21, 2014

 

The Clark County Commissioners met in regular session on January 21, 2014, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Loomis and Wicks Also present Auditor Tarbox and Robert Saur. 
 

MINUTES:  Motion by Bjerke, second by Wicks, to approve the minutes from the regular meeting on January 7, 2014. All members voting aye. Motion carried.

HIGHWAY: HS Eggleston met with the board to update them on road conditions and work being done.

EXECUTIVE SESSION: Motion by Wicks, second by Reints to enter into executive session at 8:02 a.m.to discuss personnel issues. All voting aye. Motion carried. Chairman Hass declared out of executive session at 8:35 a.m.

 

HIGHWAY YEARLY BIDS: HS Eggleston presented the following bids for yearly supplies.

        GRAVEL CRUSHING:  Brownlee Construction: ¾” screening 1.83T, ¾” crushing 2.13T, 5/8 screening 2.07T, 5/8” crushing 2.22T, ½” screening 2.13T, ½” crushing 2.43T, 1” crushing 2.10T. Melvin Williamson: ¾” screening 2.20T, ¾” crushing 5.00T, 5/8” screening 2.20T, 5/8” crushing 5.00T, ½” screening 2.20T, ½” crushing 5.00T, 1” crushing 5.00T. Motion by Loomis, second by Reints to accept the low bid of Brownlee. Voting aye: Bjerke, Reints, Wicks, Hass, Loomis. Motion carried.   

 

CONSTRUCTION EQUIPMENT: Clausen Construction- Truck/hr 85,00, Blade/hr 135.00, Excavator/hr 155.00, Front End Loader/hr 150.00, Dozer/hr 150.00, Scraper/hr 185.00, Belly Dump/hr 90.00, Side Dump/hr 90.00, Rip rap in place/ton 34.00, Fabric in place/sy 3.00,

#1 PEA ROCK/Ton: Northern Con Agg, LLP- 4.75/T FOB Rauville, Williamson Trucking – 15.00T delivered. Motion by Reints, second by Loomis to accept the bid of Northern Con Ag. All voting aye. Motion carried.               

   Liquid Asphalt – Flint Hills – MC70 799.65, MC800 749.65, MC3000 699.65 CRS2- No bid, CRS2 –No bid. 

Motion by Loomis, second by Bjerke to accept bids from Jebro for CRS2 pickup at plant bid price 490.00, and CRS2 deliver to Clark bid price of 536.00. All voting aye. Motion carried.

                               McLaughlin & Schulz – 70.25T FOB Watertown

 

HIGHWAY: Sealed bids were received for (1) 1990 Chevy Truck. Bids were presented to the Board. One bid was received from Scott Peterson for $500.00. Motion by Bjerke, second by Loomis to accept the bid of Scott Peterson. All voting aye. Motion carried.

 

HIGHWAY: Sealed bids were received for (2) 1930 Oil Rail Road Cars. Bids were presented to the Board. Scott Peterson bid $500.00 each tank, and Kip Obermeier bid $301.00 each tank. Motion by Wicks, second by Loomis to accept the bid of Scott Peterson. All voting aye. Motion carried.

 

HIGHWAY BID: One current Production Bituminous Distributor: Bids received from Sheehan Mack Sales and Equipment. 1 Current Production Bituminous Distributor unit w/out options 112,040.00, Options: 220 V Electric belly heat 3200.00. Total Unit price with options 115,240.00. Motion by Reints, second by Bjerke to approve the only bid from Sheehan Mack Sales. All ayes. Motion carried.

        

PAINT STRIPING CONTRACT: Motion by Loomis, second by Wicks, to approve signing of agreement to provide for the striping and continuing maintenance of roads within Clark County. This agreement is made and entered into between the State of South Dakota, acting by and through its Department of Transportation and Clark County. All voting aye. Motion carried.

 

HIGHWAY NEW HIRE: HS Eggleston met with the board with his recommendation for Grade 3 motorgrader operator for the Bradley position. Motion by Reints, second by Wicks to hire Jarvis Reidburn for the position. Starting salary will be $14.00 per hour for the first six months, after six months salary will increase to $15.13 per hour. He will not be paid mileage for the six month probation period. All voting aye. Motion carried.

HIGHWAY: Motion by Loomis second by Reints to allow Chairman to sign option to purchase material from Kuecker Seed Farm. All voting aye. Motion carried.

REGISTER OF DEEDS: ROD Hurlbut presented her 2013 year end report for the Register of Deeds Office. Motion by Wicks, second by Loomis to approve report as filed. All voting aye. Motion carried.

NURSE: County Health Nurse Kriese met with the board to give her quarterly report for Clark County. Motion by Reints, second by Loomis to approve report as presented. All voting aye. Motion carried.

COURTHOUSE: Motion by Loomis, second by Reints to allow Custodian Elsen to apply for grant with the South Dakota State Historical Society for repairs to the Courthouse roof. All voting aye. Motion carried.

ABATEMENT #1-14: Motion by Reints second by Bjerke to approve the following abatement: #1-2014 DOE # 5388 in the amount of $215.52 for house that was removed June 2013. All voting aye. Motion carried.

ABATEMENT #2-14: Motion by Bjerke, second by Loomis to approve the following abatement: #2-2014 DOE # 3970 in the amount of $216.84 for error made in entering the valuation of real property. All voting aye. Motion carried.

 

ABATEMENT #3-14: Motion by Loomis, second by Wicks to approve the following abatement: #3-2014: DOE # 5008 in the amount of $151.46 for property is now tax exempt to the town of Bradley. All voting aye. Motion carried.                    

 

ABATEMENT #4-14: Motion by Reints, second by Loomis to approve abatement #4-2014: DOE #5007 in the amount of $1.65 for property is now tax exempt to the town of Bradley. All voting aye. Motion carried.


ABATEMENT #5-14: Motion by Wicks, second by Bjerke to approve abatement #5-2014: DOE #7818- in the amount of $41.46 for garage that was removed on July 15, 2013. All voting aye. Motion carried.

 

DOE: Motion by Loomis, second by Bjerke to allow Director of Equalization office to contact Connecting Point of Watertown to do programming necessary to network their office with Auditor and Treasurer. All voting aye. Motion carried.

 

AUTO SUPPLEMENT: Motion by Loomis second by Bjerke to approve an auto supplement for Emergency Management funds from an unanticipated federal grant. Funds received totaled $4290.00 will be moved from 226-0-331.25 to 223-222-426. All voting aye. Motion carried.


VETERAN SERVICE OFFICER: The Board approved travel request for Veteran Service Officer Bruce Brekke to attend workshop in Sioux Falls February 18-19, 2014.

 

COUNTY VAN: Motion by Wicks, second by Loomis to utilize garage space behind the courthouse for the county van and approve rent payment in the amount of $65.00. All voting aye. Motion carried.

 

REPORTS: Motion by Wicks, second by Reints, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
 Cash on hand……………………………………………   40,220.11
 Money Market…………………………………………2,571,486.40
 CD’s…………..………………………………………... 800,000.00
 Checking Account...…….………………………………..65,016.79
        TOTAL:                                                               $3,476,723.30

 
These funds include all funds administered by the county including: General Fund 2,590,349.53, Road & Bridge: 566,861.21, 911 Service Fund: 99,332.40, E/D: 1184.07, Domestic Abuse: 102.75, 24/7: 7224.16, ROD Mod/Pres: 10966.42, Trust & Agency Funds 200,702.76, which are funds returned to schools, towns, townships and special districts, . TOTAL: 3,476,723.30.

ROD Fees: Recording fees: 2250.00, Transfer fees: 2783.50, Births: 50.00, Deaths: 100.00, Marriages: 0, Copy money: 94.50, Misc: 132.00. TOTAL: 5410.00.

Ambulance: $19295.70, Sheriff: Mileage 131.15, Civil fees $185.00, Pistol permits $6.00.

 CLAIMS:  Motion by Loomis, second by Wicks, to approve the following claims and allow the auditor to authorize payment for same. Voting aye: Bjerke, Reints, Loomis, Hass and Wicks.  Motion carried. COMMISSIONERS: Jackie Peckham-garage rent-65.00, Ken’s Fairway-supplies 3.30, Chris Tarbox-supplies for open house 10.37, ELECTIONS: Election Systems and Software-firmware usage agrmt-2452.00, AUDITOR: Office peeps- ink cartridges 189.19, TREASURER: Quill Corp- envelopes 219.95, STATES ATTORNEY: West payment Center-online library-676.37, COURT SYSTEM: Green, Roby Oviatt, Cummings-court app atty 1015.20, PUBLIC BUILDINGS: Ken’s Fairway-supplies 9.99, Northwestern Energy-utilities 2413.15, Chris Tarbox-blue prints/postage 23.50, DIRECTOR OF EQUALIZATION: Cardmember Service-update course/online 149.95, REGISTER OF DEEDS: A&B Business-lease contract 119.17, SHERIFF: A&B Business-letter boxes 52.28, Mack’s-supplies 339.90, Ultramax Ammunition-ammuniction-295.00, Wex Bank- Dec 2013 fuel 1035.99, PRISONER CARE: Codington Co Auditor-prisoner care 3205.00, AIRPORT: Northwestern Energy-utilities 138.26, POOR: City of Clark-co resident assistance 125.00, Credit Bureau of Wtn-collection fees 33.33, AMBULANCE: Bound Tree Medical-supplies 99.79, Clark Comm Oil-diesel 378.93, Credit Bureau Wtn-collection fees 25.00, Northwestern Energy-utilities 496.89, Prairie Lakes Healthcare-supplies 80.55, Voyager Fleet Systems-fuel 244.67, SOC SERV FOR AGED: Inter-Lakes Comm Action-Jan comm service/nutrition Used 2 B New 2668.75, MENTAL HEALTH CENTER: Human Service Agency 1st qtr appropriations-3771.26, CULTURE & RECREATION: Glacial Lakes & Prairie Tours-2014 Co membership contribution 425.00, EXHIBITION BLDG O&M: Clark Co 4-H Leaders -4-H building fund 5000.00, EXTENSION: Ken’s Fairway-supplies 12.09, WEED: Cardmember service-update course 300.00, Larry Lynch- Ins deduction 725.00, URBAN & RURAL DEVEL: First District Assn of Local -2014 Joint Cooperative agreement 8755.00, ROAD & BRIDGE: Clark Co Farmers Elevator-supplies/gas 29,880.95, Clark Comm Oil-diesel 19,014.20, Clark Rural Water-royalties 1381.49, Diamond Mowers-parts 168.44, GCR Tire Centers-tires 4521.30, Glacial Lakes radiator-radiator 800.00, Dennis Herman-Ins deductible 1250.00, Loretta Larson Revocable Trust-royalties 803.32, Larry Lynch-ins deductible-525.00, Matheson Tri-gas-welding supplies 609.80, Stan Mohr-ins deductible 477.50, Northwestern Energy-utilities 2120.61, Office Peeps-printer/supplies 550.60, RDO Equipment-parts/supplies 3736.06, Sioux City Foundry-blades-cutting edges 9760.00, Wegman oil-diesel 2607.36, 911 SERVICE FUND: Centurylink-911 line fees 191.66, CIVIL DEFENSE: Voyager Fleet Systems-fuel 94.17.TOTAL CHECKS: 114.047.29.

PAYROLL: AUDITOR: 4621.78, TREASURER: 4178.53, STATES ATTORNEY: 3567.87, COURTHOUSE: 2435.07, DIRECTOR OF EQUALIZATION: 4213.64, REGISTER OF DEEDS: 2255.19, VETERAN SERVICE OFFICE: 336.40, SHERIFF:  6326.52, NURSE: 1332.67, AMBULANCE: 4853.62, EXTENSION:  986.50, WEED: 1666.41, ROAD & BRIDGE: 36,567.83, EMERGENCY/MANAGEMENT: 1150.21.   TOTAL: 74,492.24. Overtime: Highway:

Hass absent.

FIRST DISTRICT: Todd Kays, Executive Director with First District Assn of Local Governments, met with the board and presented the 2013 annual report and highlighted 2013 activities provided in Clark County. He also continued updating the Planning and Zoning handbook.

 ADJOURN: Motion by Wicks, second by Bjerke, to adjourn as Board of Commissioners until next regular meeting Tuesday, February 4, 2014, at 8:00 a.m. All voting aye. Motion carried.
 
 ATTEST:    


 (SEAL)                              
 
  
 
 ____________________________                             _____________________________
  Christine Tarbox                                                         Francis Hass, Chairman
  Clark County Auditor                                                 Clark County Commissioners                                                                                                                                                  

 

CLARK COUNTY COMMISSIONER PROCEEDINGS
 
                                                         January 7, 2014
  
 Auditor Tarbox called the regular meeting to order at 8:00 a.m. in the Commissioners’ meeting room of the Clark County Courthouse. Commissioners present: Robert Bjerke, Richard Reints, Douglas Loomis , Francis Hass and Violet Wicks.
 
ORGANIZATION OF THE BOARD : Auditor Tarbox called for nominations for Chairman of the Clark County Board of Commissioners for the year 2014. Commissioner Wicks nominated Commissioner Hass, Bjerke second. Reints made motion nominations cease. Loomis second. All ayes. Motion carried. Voting aye: Bjerke, Reints, Wicks and Loomis. Abstain: Hass. Motion carried. Nominations were opened for Vice Chairman. Commissioner Wicks nominated Reints, second by Bjerke. Bjerke made motion nominations cease, second by Loomis. Voting aye; Bjerke, Wicks, Loomis and Hass. Abstain: Reints. Motion carried.
                  .                 
 APPOINTMENTS : Chairman Hass made the following appointments for the year 2014. Mental Illness: Doug Loomis, Extension: Richard Reints, Weed & Pest: Violet Wicks, Airport: Bjerke, Loomis and Hass, I-Cap: Hass, First District: Reints, Glacial Lakes: Bjerke, Legislative Contact: Wicks.   
 
 MINUTES:   Motion by Bjerke, second by Loomis, to approve the minutes of the regular meeting on December 27, 2013. All members voting aye. Motion carried.
 
  HIGHWAY : HS Eggleston met with the board to update them on road conditions and work being done.
 
  FUEL QUOTES : The following fuel quotes were presented to the board. Blended 80/20: Clark Community Oil-3.41, Bradley, Garden City, Vienna and Willow Lake Shop. Raymond shop no bid. Clark County Farmers Elevator, 3.52, Bradley, Garden City, Vienna and Willow Lake shops. Raymond shop- no bid.  Wegman Oil- Raymond shop only 3.42. The County accepted the low bid and all bids are on file in the Auditor's office. Diesel #1: Clark Community Oil- 3.90. Clark Shop. 

TRANSPORT FUEL QUOTES : The following fuel quotes were presented to the board: Blended Diesel 80/20: Wegman Oil - no bid, Clark Farmers Elevator 3.343, Clark Community Oil 3.34. Gas: Clark Farmers Elevator 3.10, Clark Community Oil: 3.129. The County accepted the low and bid and all bids are on file in the Auditor's office.

CALL FOR BIDS : Motion by Loomis, second by Reints to call for bids of yearly supplies of Gravel screening, crushed gravel, stockpiling, cutback asphalt, emulsion asphalt, cold mix, plant mix, pea rock and contracted construction equipment for any job site in Clark County for the Highway Department to be filed with the County Auditor on or before 9:00 a.m. on January 16, 2014. The bids will be considered by the Board of Commissioners on January 21, 2014 at 8:00 a.m.. All voting aye. Motion carried.

CALL FOR BID : Motion by Loomis, second by Bjerke to call for the purchase of a 1 current production bituminous distributor. Bids will be accepted until 9:00 a.m. January 16, 2014. Bids will be read publicly on the 21st day of January 2014 at the Clark County Courthouse in the chambers of the Clark County Commissioner. All members voting aye. Motion carried.

CALL FOR BID: Motion by Bjerke, second by Loomis to call for bid for a 1990 GMC truck, the machine does not run and is being sold for scrap iron or parts, and 2 used 1930's railroad car storage tanks that have been used for road oil. Bids will be accepted until 9:00 a.m. on Thursday, January 16, 2014 at the County Auditor's office. All voting aye. Motion carried.

APPRAISAL : Motion by Loomis, second by Wicks to appoint, HS Eggleston, Commissioner Loomis and Commissioner Bjerke to do appraisal for the 2 1930 railroad car storage tanks and the 1990 GMC truck. All voting aye. Motion carried.

LOAD LIMITS : Motion by Loomis, second by Reints to approve Resolution 7-14 that defines load limits for Clark County roads. All voting aye. Motion carried. 

LOAD LIMITS
      RESOLUTION 7-14

WHEREAS the County of Clark, South Dakota, is responsible for the maintenance of certain                                                                                                                  highways under its jurisdiction,

>       

WHEREAS it appears that said highways, by reason of deterioration, rain, snow or other climatic conditions will be seriously damaged or destroyed unless the use of vehicles thereon is prohibited or restrictions as to the weight of vehicles are imposed, and

WHEREAS the County of Clark lacks the scale equipment with which to enforce road weight limits

NOW, THEREFORE, pursuant to SDCL 32-14-16, and any laws amendatory thereto, be it resolved that the load limit on Clark County roads with the County of Clark, South Dakota, shall be seven ton per axle for a full 75 day period from or after March 01, 2014.

IT IS FURTHER RESOLVED that there shall be erected and maintained signs designating the provisions of this Resolution as provided by State Law and that this Resolution shall not be effective until or unless such signs are erected and maintained.

IT IS FURTHER RESOLVED that the County of Clark shall request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark with scales adequate to weigh motor vehicles to insure compliance with State Laws pertaining to vehicle weight, and with the weight laws established by this Resolution.

NOW, THEREFORE, BE IT RESOLVED that all asphalt roads will be posted at 7 ton per axles and 45 mph for trucks. Trucks 45 mph year round on all asphalt roads. Gravel will be posted as needed. Paved County Roads within the County of Clark, South Dakota, shall be 45 Miles Per Hour from January 1, to December 31 of each year, commencing with the year 2014. Refer to Resolution 98-23. Clark County request the South Dakota Highway Patrol Motor Carrier Enforcement Officer to enter the County of Clark to enforce the speed limit on all Clark County Roads.

    IT IS FURTHER RESOLVED that this Resolution be effective each and every year hereafter unless repealed or modified by duly enacted Resolution.

Dated at Clark, South Dakota, this 7th, day of January 2014.

        

ATTEST:
/ s/ Christine Tarbox
Christine Tarbox


MOTORGRADER LOAN: Motion by Reints, second by Wicks to renew the motorgrader loan with Dacotah bank for calendar year 2014. All voting aye. Motion carried.

PURCHASE : Motion by Loomis, second by Bjerke to allow Highway Superintendent Eggleston to purchase a 2014 diamond double mower, purchase price 24990. All voting aye. Motion carried.

PURCHASE: Motion by Bjerke, second by Loomis, to approve purchase of overhead doors and openers for the Clark and Willow Lake shops. Cost for the Clark shop is $2995.00, cost for Willow Lake shop is $1095.00. All ayes. Motion carried.

TRAVEL REQUEST : HS Eggleston was approved to attend the Highway Superintendent short course meeting that will be held in Oacoma, SD March 18-20, 2014.

COURTHOUSE ROOF : Custodian Elsen reported back to the board regarding repairs needed to the courthouse roof. He will obtain additional information and report back to the board on January 21, 2014.

MOBILE HOME REPORT : Treasurer Mahlen met with the board to deliver the yearly delinquent mobile home report. This year there is one delinquent mobile home. No action required.

EMERGENCY MANAGER: Motion by Wicks, second by Loomis to allow Chairman to sign first quarter report for Emergency Manager Gravning. All voting aye. Motion carried.

FAIRGROUNDS : Motion by Loomis, second by Wicks to allow Garrett Woodring to use the Clark County Fairgrounds August 29-30, 2014 for a wedding, reception and dance. This motion is contingent upon the 4-H Leaders and Horseman's club also approving this request. All voting aye. Motion carried.

 RESOLUTION 1-14: Designation of Official Newspaper
 
It was moved by Commissioner Loomis, seconded by Commissioner Bjerke, that the Clark County Courier, being the only legal newspaper within the County as defined in Chapter 7-18, Sec 3 SDCL of 1967, be designated as the official Clark County Newspaper for publishing all matters pertaining to government of Clark County for or during 2014.  Commissioners voting aye: Bjerke, Reints, Loomis, Wicks and Hass. Commissioners voting nay: None.
 Dated at Clark, South Dakota this 7th day of January, 2014.
  
 /s/ Christine Tarbox

County Auditor             

 

RESOLUTION 2-14 : DESIGNATION OF BANK DEPOSITORIES
  
It was moved by Commissioner Wicks, seconded by Loomis, that Dacotah Bank of Clark, Clark
Branch within the County be designated as the official Clark County Bank Depository during 2014.
Commissioners voting aye:  Bjerke, Reints, Wicks, Loomis and Hass.
Commissioners voting nay: None.
Dated at Clark, South Dakota this 7th day of January, 2014.


/s/ Christine Tarbox >                                                      /s/ Francis Hass_____________________                                    

County Auditor

RESOLUTION 03-14
  
 A RESOLUTION SETTING FORTH POLICY, PROCEDURES AND
 PAYMENT RELATED TO INDIGENT BURIAL WITHIN CLARK COUNTY,
 SOUTH DAKOTA.

The resolution was moved for adoption by Commissioner Reints, seconded by Commissioner Bjerke. Upon roll call the following commissioners voted aye: Bjerke, Reints, Wicks, Loomis and Hass. Commissioners voting nay: None.

WHEREAS, SDCL 28-17-4 provides that Board of County Commissioners shall adopt a Resolution establishing a sum to be paid by the County for County burial of its
 indigent residents:  and,

WHEREAS, The Board of County Commissioners has consulted with interested parties;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, for the 2013 calendar year, that the policy and payment  schedule,
which is on file in the Auditor’s office as Appendix A be adopted with respect to indigent burial within Clark County, South Dakota. 

Whereupon the chairman of the Clark County Board of Commissioners declared the resolution to be duly passed and adopted.
Dated at Clark, Clark County, South Dakota, this 7th day of January 2014.
/s/ Francis Hass_________________ Chairman, Clark County Board of Commissioners
 ATTEST
 /s/ Christine Tarbox
 County Auditor
 

RESOLUTION 4-14: Set Salary for Election Officials

 

Moved by Commissioner Loomis, and seconded by Commissioner Bjerke that the following
resolution be adopted. Members voting yes: Bjerke, Reints, Wicks, Loomis and Hass.
Members voting against: None.
  
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the fee to be established pursuant to SDCL 12-15-11 for
compensation of election superintendents and deputies shall be computed at the rate of $8.25 per hour for hours worked Election Day and $10.00 to attend training session. The superintendents
and judges shall be paid for each hour they are required to be present to perform their respective duties as specified by law. The person delivering the poll books and ballot boxes to the proper
authority at the county seat shall receive the county rate for mileage as established pursuant to Sec. 7-7-24 SDCL, for miles necessarily traveled in going to and returning from making the delivery. The polling place shall receive $30.00 per election for use of the facility.

 Dated: January 7, 2014

ATTEST:
  
 /s/ Christine Tarbox  _______________
County Auditor                                                     Chairman, Clark County
                                                                                   Board of Commissioners         

  RESOLUTION 5-14: Commissioner Loomis, moved for the adoption of the following resolution, second by Commissioner Wicks. All voting aye. Motion carried.

 WHEREAS, the Board of Clark County Commissioners deem it necessary to set fees;

 NOW, THEREFORE, BE IT RESOLVED by the Clark County Commissioners at a regular meeting held January 7, 2014, the following fees shall be charged. 
    
Copy - $.25 per page.
Fax charge - $2.00 for the first two (2) pages  incoming and outgoing and $.50 each additional page.
Highway maps - $2.00.
Voter registration list – as per Secretary of State
Office fee schedule
Voting precinct maps - $2.00.
Commissioner District map - $2.00. 
Building permits - $40.00 –fee doubles if late.
Variance and Conditional Use Permit applications - $100.00 – fee doubles if late.            
Rezoning -$100.00 – fee doubles if  late.            
Overweight and Over width permits - $100.00 yearly or $50.00 one time.            
Ambulance to attend Henry FB game  -$100.00.           
Poison Grain – 10# $23.00.            
Gopher – gas canisters $1.75.  


 Dated at Clark County, South Dakota this 7th day of January, 2014.

  ATTEST  (SEAL)

/s/ Christine Tarbox_____     
County Auditor                                     >               Chairman, Clark County
  
RESOLUTION 6-14: Motion by Loomis, second by Reints to approve certificate of appointment of commissioners of the Clark County Housing and Redevelopment Commission. All members voting aye. Motion carried.
 

RESOLUTION 6-14

CHAIRMAN’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE CLARK COUNTY HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law 11-7-12 and by virtue of my office as Chairman, I hereby appoint five (5) persons hereinafter named to serve as Commissioners of the Clark County Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Robert Bjerke–one year
Bonnie Graves- two years
Francis Hass – three years
Char Peterson - four years 
Basil Englert - five years.
  
IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AS Chairman of the Clark County Board of Commissioners, Clark, South Dakota this 7th day of January,
2014. 


/s/ Francis Hass___________________

 Chairman, Clark County Commissioners
 ATTEST:
 /s/ Christine Tarbox_____________   

Clark County Auditor
  

RESOLUTION 8-14 : Motion by Reints, second by Wicks to approve Resolution 8-14 which

relates to polling places. All voting aye. Motion carried.


>                 

 

Whereas , SDCL 12-18-3 states that except for sample ballots and materials and supplies necessary for the conduct of the election, no person may, in any polling place or within or on any building in which a polling place is located or within one hundred feet from any entrance leading into a polling place, maintain an office or communications center or public address system or display campaign posters, signs, or other campaign materials or by any like means solicit any votes for or against any person or political party or position on a question submitted.  Not person may engage in any practice which interferes with the voter’s free access to the polls or disrupts the administration of the polling place, or conduct, on the day of an election, any exit poll or public opinion poll with voters within on e hundred feet of a polling place.  A violation of this section is a Class 2 misdemeanor; and

 

         Whereas , the courthouse and/or other locations may be designated as polling places for absentee voting; and

 

         Whereas , the Clark County Commission considers any and all locals, whether for absentee voting or election day voting, designated as polling places to be in compliance with SDCL 12-18-3.

 

         Now, therefore be it resolved that any and all locals designated as polling places, whether for absentee voting or on election day voting, will abide by SDCL 12-18-3.

 

Dated at Clark County, South Dakota this 7th day of January, 2014.

ATTEST   (SEAL) >         

/s/ Christine Tarbox

County Auditor

WELFARE : WD Brandlee met with the board with notifications of hospitalization.

FIRST DISTRICT : Motion by Reints, second by Wicks to allow Chairman to sign the First District contract for maintenance of E-911 mapping database. Cost of the maintenance is $3500.00 for calendar year 2014. All voting aye. Motion carried.

CLAIMS : Motion by Reints, second by Bjerke, to approve the following claims and allow the auditor to issue warrants for same: GENERAL FUND: Watertown Fire Department-60 % of runs 683.73, COMMISSIONERS: Clark Co Courier-proceedings, budget 351.57. SD of Clark-Assn of Co Commissioners - 2014 Co dues 1016.74, AUDITOR: Dekker Hardware-tree hangers-3.00, ITC-service, 32.79, TREASURER: Clark Co Courier-del taxes 231.98, ITC-service 81.65, Moritz Publishing Co-folding tax statements 44.10, US Postmaster -stamps 490.00, INS & BONDS: SDML Workers Com-work comp ins 12297.00, STATES ATTORNEY: ITC-service 53.90, PUBLIC BUILDINGS: City of Clark - water/sewer 68.75, Cook's Wastepaper-garbage service 25.67, Culligan-water 38.25, Dekker Hardware-supplies 100.74, ITC-service- 30.20, Mid American Research Chemical-supplies 452.73, Oscars Machine Shop-supplies 69.00, Star Laundry-rugs 72.18, Sturdevants- supplies 59.99, DIRECTOR OF EQUALIZATION: ITC-service 90.15, REGISTER OF DEEDS: AT&T Mobility-service 12.89, ITC-service 31.64, Marco-copy machine contract 37.89, VETERAN OFFICER: Dataspec-state solution year fee 399.00,  ITC-service 32.92. SHERIFF: Applied Concepts-stalker 2 x radar unit 2792.50, AT&T Mobility-service 80.98, Dekker Hardware-scraper 16.99, ITC-service 183.34, JB's Repair- check battery-44.50, SD Sheriff's Assn-2014 Assn dues-460.73, Sturdevants Auto Parts-supplies 26.18, POOR: ITC-service .09, NURSE: SD Dept of Rev-1st quarter nurse 1287.50, AMBULANCE: A-OX Welding Supply-oxygen  cylinder rent-48.60, AT&T Mobility -service 38.83, Bound Tree Medical-supplies 600.94, City of Clark -water/sewer 47.50, Dekker Hardware-supplies 127.94, ITC-service 107.45, Physio-Control supplies 54.50, Tony’s Electric -replace GFI breaker, WL Amb-102.48, Unemployment Ins Div- 4th qtr unemployment 54.34, MENTAL & HANDICAPPED: SD Dept of Rev-pt care 60.00, EXTENSION: ITC- service 91.31, Star Laundry- rugs 41.37, SOIL CONSERVATION- Clark Co Conservation District-2014 Appropriation request 10,000.00, WEED: AT&T Mobility -service 70.39, ITC-service 88.70, Sturdevants Auto Parts-supplies 29.80, Unemployment Ins Division-4th qtr unemployment 81.51, Weed & Pest Conference-registration for conference-170.00, PLANNING & ZONING: Clark Co Courier-conditional use 11.76, ROAD  BRIDGE: Ameripride-towels 64.02, AT&T Mobility-service 108.70, Butler Machinery-parts 562.64, City of Clark –water/sewer 65.25, City of Garden City –water 220.00, Clark Co Courier-ads 226.50, Cook’s Wastepaper & Recycling-garbage service 69.50, Dekker Hardware-parts/supplies 614.14, ITC-service 102.61, Matt Kadinger-ins deductible 1250.00, M&T Fire & Safety-shop supplies 78.50, Mac’s-parts 144.16, Matheson Tri-gas-welding supplies 47.52, Northwestern Energy-utilities 133.85, Oscar’s Machine Shop-supplies 325.08, ProBuild-Watertown-shop supplies 13.63, Prostrollo Motor-parts 61.05, SDML Workers Comp-work comp ins 27948.00, Sioux Rural Water-water 29.00, Sturdevants Auto Parts-parts 1568.71, Titan Access Acct-parts 376.78, Unemployment Ins Div-4th qtr unemployment 135.82, Westside Imp-parts 133.10, Wheelco-parts 550.49, 911 SERVICE FUND: First District Assn of Local Govt-E-911 Maintenance for 2014-3500.00, Civil Defense-AT&T Mobility service 232.54, Register of Deeds-Microfilm Imaging Systems-scanning rental- 145.00, Sales Tax Fund- SD State Treasurer-sales tax collected for 2013-24.00, EXCISE TAX FUND: excise tax 2.00, M&P Relief Flow Thru-: SDACO-fee collection 180.00. TOTAL: 72441.17.


 PAYROLL : COMMISSIONERS: 5685.00, AUDITOR: 3270.54, TREASURER: 3039.63, STATES ATTORNEY: 2422.67, COURTHOUSE: 1582.20, DIRECTOR OF EQUALIZATION: 3044.78, REGISTER OF DEEDS: 2203.33, VETERAN OFFICER: 336.41, SHERIFF: 4610.49, POOR: 453.42, NURSE: 1371.17, AMBULANCE: 7044.07, EXTENSION: 1382.89, WEED: 307.29, PLANNING & ZONING: 396.95, ROAD & BRIDGE: 35089.86, EMERGENCY DISASTER: 859.68, TOTAL: 73100.38. Overtime by dept: Highway: Doug Loomis -90.78.
 
BOARD OF ADJUSTMENT : Motion by Bjerke, second by Wicks to enter into Board of Adjustment. All voting aye. Motion carried.

CU 15-13 : At 11:00 a.m. the time specified hearing was held for Conditional Use 15-13. Motion by Bjerke, second by Loomis to approve Conditional Use 15-13. Voting aye; Bjerke, Wicks, Loomis and Hass. Abstain: Reints. Motion carried. This request will allow the applicant to use S 1/2SW 1/4 28-114-56 to expand dairy cows from 1400 head to 1900 head. This plan is to do expansion in three stages over approximately three years. Appearing: John VanderWeede, Brian Friedrichsen, John Thoreson and Ryan Russell. 


ADJOURN : Motion by Loomis, second by Reints to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

  ADJOURN :  Motion by Loomis, second by Wicks to adjourn until next regular meeting Tuesday, January 21, 2014 at 8:00 a.m. All voting aye. Motion carried.

ATTEST:    
 
 (SEAL)                    
 
 /s/ Christine Tarbox_____       

Clark County Auditor

Board of Commissioners
                                    
 
                                                                                                                                

CLARK COUNTY COMMISSIONER PROCEEDINGS:

November 19, 2013

 

The Clark County Commissioners met in regular session on November 19, 2013, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:25 a.m. with the following Commissioners present: Bjerke, Reints and Loomis. Also present Auditor Tarbox and Robert Saur. Wicks absent.
 

MINUTES :  Motion by Bjerke, second by Loomis, to approve the minutes from the regular meeting on November 5, 2013. All members voting aye. Motion carried.

HIGHWAY : HS Eggleston updated the board on road work being done and road conditions.
He also informed the board that Clark County has been awarded $24250 in Industrial Park Funds to assist in the improvement of Clark County Road #7 which services the industrial park.

 

BUDGET: Discussion was held regarding 2014 budget. No action needed.

 

AIRPORT: John Becker and Colton Stahl with Department of Transportation, Doug Hansen, Airport manager and Corey Helms with Helms and Associates met with the commissioners to present Clark County Airport Capital Improvement Plan 2014-2018. Planned projects for 2014 include SRE Tractor and GA Terminal/SRE building and pavement maintenance. Doug Hansen also informed the board of other improvements and changes in the future to the Clark County Airport to accommodate large airplanes.

 

AIRPORT : Motion by Loomis, second by Reints to approve signing of the 2014 Clark County Airport Project Validation, certificate of economic necessity and project description. All members voting aye. Motion carried.

 

CLARK COUNTY RIDERS: Motion by Loomis, second by Bjerke to allow the Clark County Riders to use the Clark County Fairgrounds June 19-June 22, 2014 for their event. Chad Smidt and Larry Nielson were present representing the Clark County Riders. Voting aye: Bjerke, Loomis, Hass. Voting nay: Reints. Motion carried.

 

LIQUOR LICENS E: Motion by Loomis, second by Bjerke to approve the Liquor license for Oak Tree LLC for calendar year 2014. Oak Tree LLC is located in the NE 1/4 17-117-57. All voting aye. Motion carried.

 

LIQUOR LICENSE: Motion by Bjerke, second by Loomis to approve Liquor license for Rowdy’s Bar for calendar year 2014. Rowdy’s is located in Crocker, SD. All voting aye. Motion carried.


TREASURER: Motion by Bjerke, second by Loomis to allow Treasurer Mahlen to purchase two new computers for her office. They will be purchased from Connecting Point in Watertown, purchase price will be $2240.00. All voting aye. Motion carried.

 

 

BOARD OF ADJUSTMENT: Motion by Reints, second by Bjerke to move into Board of Adjustment. All voting aye. Motion carried.

 

VARIANCE 24-13: Motion by Loomis, second by Bjerke to set hearing for Variance 24-13. This Variance if approved will allow Oak Tree Energy LLC to place a wind tower substation on SE ¼ 01-117-58 owned by Leonard Makens. All voting aye. Motion carried.

 

ADJOURN : Motion by Reints, second by Loomis to adjourn as Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

 

AMBULANCE : Motion by Reints, second by Bjerke, to allow Ambulance Bookkeeper Tarbox to refer to Credit Bureau collection agency, ambulance accounts totaling $5,268.23. Dates of service are from December 29, 2011 to February 25, 2013. All members voting aye. Motion carried.

 

HOLIDAY SCHEDULE: As per Clark County Handbook, if the Governor declares Friday, November 29, 2013 the day after Thanksgiving as a holiday, Clark County also will observe the day as a holiday. Motion by Bjerke, second by Reints to allow closing at noon on Tuesday, December 24, 2013, for Christmas eve. All voting aye. Motion carried.

DECEMBER MEETING SCHEDULE : Motion by Loomis, second by Hass to set December 27 as the final meeting for Clark County for calendar year 2013. All voting aye. Motion carried. Regular meetings will be December 3rd and December 17 all meetings will start at 8:00 a.m.

DEPARTMENT OF HEALTH CONTRACT : Motion by Bjerke, second by Loomis, to approve and sign the contract in which the State and the County enter into for providing community health nursing services in Clark County. All voting aye. Motion carried.

OPEN HOUSE : Commissioners granted permission to schedule an open house for December 17. The event will take place from 10:00 a.m. to 4:00 p.m.

 

REPORTS : Motion by Loomis, second by Reints, to approve the following reports. All voting aye. Motion carried.

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
 Cash on hand…………………………………………… 446,210.29
 Money Market………………………………………… 4,072,039.66      
 CD’s…………..…………………………………………. 800,000.00
 Checking Account...…….……………………………….. 420,772.69
        TOTAL:                                                                 $5,739,022.64

 


   
These funds include all funds administered by the county including: General Fund 2,597,489.92. Road & Bridge: 880,564.53, 911 Service Fund: 97677.83, E/D: -10470.24, Domestic Abuse: 427.50, WIC: 30.87, 24/7: 7253.16, ROD Mod/Pres: $10,492.42, TIF:#1: 9011.95, Trust & Agency Funds , which are funds returned to schools, towns, townships and special districts, 2,146,544.70. TOTAL: 5,739,022.64.

ROD Fees: Recording fees: 1940.00, Transfer fees: 1111.00, Births: 35.00, Deaths: 135.00, Marriages: 30.00, Copy money: 25.25, Misc: 57.00. TOTAL: 3333.25.
Ambulance: $9938.01, Sheriff: Mileage 87.29, Civil fees $325.00, Pistol permits $33.00.


 CLAIMS :  Motion by Reints, second by Bjerke, to approve the following claims and allow the auditor to authorize payment for same. Voting aye: Bjerke, Reints, Loomis, Hass.  Motion carried. COMMISSIONERS: Voyager Fleet Services-fuel 89.22, ELECTIONS: Best Western-lodging/election school 300.00, Sec of State-notice mailings-4.97, Chris Tarbox- meals/election training 35.76, Carol Warkenthien-meals/election training 35.76, AUDITOR: Office peeps-cartridge 228.78, STATES ATTORNEY: West Payment Center- online library 676.37, PUBLIC BUILDINGS: City of Clark-water/sewer 64.50, Cook’s Wastepaper-garbage service 25.00, Northwestern Energy-utilities 939.08, Verdon Roofing-caulking windows 1148.40, REGISTER OF DEEDS: A&B Business-lease 119.17, SHERIFF: Fleet-fuel 1095.93, Mack’s supplies 71.90, PRISONER CARE: Codington Co Auditor-prisoner care 1495.00, AIRPORT: Northwestern Energy-utilities 107.70, POOR: Credit Bureau of Wtn-collection fees 33.33, NURSE: Office Peeps-ink cartridge 21.48, AMBULANCE: Bound Tree Medical-supplies 3.45, Cardmember Service-ICD 10 102.18, City of Clark-water/sewer 47.50, Clark Community Oil-diesel 353.02, Credit Bureau-collection fees 308.00, Emergency Medical Products-supplies 17.98, Northwestern Energy-utilities 225.95, ProBuild-Watertown paint/brush 19.98, Voyager Fleet System fuel 207.21, SOC SERV FOR AGED: InterLakes Comm Action-Nov Comm service/support used 2 B new 1791.85, EXTENSION: Office Peeps-supplies 313.39, Reliable-Supplies 203.89, WEED: Bluetarp Financial-supplies 61.27, City of Clark-water/sewer 64.50, Clark Comm Oil-fuel 227.65, Fastenal Co-supplies 35.42, Ken’s Fairway-supplies 10.03, Moritz Publishing-printer cartridge 28.10, ProBuild-Watertown-plywood 110.39, Sturdevants Auto Parts-supplies 107.35, Watertown Lawn and Garden-60” Gravely Commercial lawn mower 5291.00, ROAD & BRIDGE: Avera Queen of Peace-drug testing 254.70, Cardmember Services-supplies 1379.18, Cardmember Services-diesel 75.00, City of Clark –water/sewer 47.50, CK Truck & Trailer Repairs-repairs 1294.23, Clark Community Oil-diesel-9457.50, Cook’s Wastepaper-garbage service 67.75, Diesel machinery-parts 2090.24, DVL Fire & Safety-fire extinguishers 480.00, GCR Tire Center-tires-549.56, Harry’s Septic –cleaned pits at shop 696.40, Lyle Sings-signs 217.40, Moritz Publishing-business cards 13.00, Northwestern Energy- utilities 636.60, Office Peeps-supplies 7.74, RDO Trust-parts 2693.65, SD Dept of Trans-paint striping 7112.92, Sioux Rural Water-water 29.00, Wegman Oil-diesel/transport load 28329.70, Wheelco-parts 1383.93, 911 SERVICE FUND: Centurylink-Oct service charge 191.66, CIVIL DEFENSE: Voyager Fleet Systems-fuel 85.14. Total: 73115.26

 

PAYROLL : AUDITOR: 4635.78, TREASURER: 4182.65, STATES ATTORNEY: 3586.53, COURTHOUSE: 2469.57, DIRECTOR OF EQUALIZATION: 4346.89, REGISTER OF DEEDS: 2217.56, VETERAN SERVICE OFFICE: 336.40, SHERIFF:  6359.14, NURSE: 1335.42, AMBULANCE: 5216.81, EXTENSION:  991.63, WEED: 883.09, ROAD & BRIDGE: 38460.70, EM: 1161.97, TOTAL: 76184.14.Overtime: Highway: Harry Horst 150.00.

  ADJOURN : Motion by Loomis, second by Reints, to adjourn as Board of Commissioners until next regular meeting Tuesday, December 3, 2013, at 8:00 a.m. All voting aye. Motion carried.
 
 ATTEST:    


 (SEAL)                              
 
  
 
 ____________________________                             _____________________________
  Christine Tarbox                                                         Francis Hass, Chairman
  Clark County Auditor                                                 Clark County Commissioners                                                                                                                                                  

CLARK COUNTY COMMISSIONER PROCEEDINGS:
                                                             November 5, 2013
 
The Clark County Commissioners met in regular session on November 5, 2013, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox and Robert Saur.
 
MINUTES :  Motion by Bjerke, second by Reints, to approve the minutes from the regular meeting on October 15, 2013. All members voting aye. Motion carried..


 HIGHWAY: HS Eggleston updated the board on road work being done and road conditions.
Discussion was held regarding four day weeks and five day weeks for highway employees.

HIGHWAY: Motion by Loomis, second by Wicks to purchase a Etnyre Hydrauli Chipspreader from the McCook County bid. Purchase price $134,900.  All ayes. Motion carried.

FUEL QUOTES : The following quotes were presented for monthly fuel bids to the board. Diesel #2: Clark Community Oil-Bradley, Garden City, Vienna and Willow Lake shops: 3.14, Clark County Farmers Elevator: No bid. Wegman Oil: Raymond Shop only 3.20.  Gas: Clark Community Oil- Clark Shop only 2.78. Fuel quotes were noted by the Board of Commissioners and are on file in the Auditor’s office.

TRANSPORT FUEL BIDS : Diesel #2: Clark Farmers Elevator- 3.12, Clark Community Oil 3.13, Wegman Oil – 3.112. Fuel quotes were noted by the Board and are on file in the Auditor’s office.

WEED: Weed Supervisor Lynch met with the board with quotes for a riding lawn mower. Motion by Wicks, second by Loomis to approve the purchase of a Gravely Commercial Grade 24 hp lawn mower, purchase price 5291.00, as recommended by the weed board.  All members voting aye. Motion carried.
 
WEED : Weed supervisor Lynch informed that Mike Florey had resigned as Chairman of the weed  board. Discussion was held regarding reorganizing the weed board. No action taken.

AMBULANCE: Motion by Reints, second by Loomis to allow Ambulance Administrator Grensberg to install internet access at the Willow Lake ambulance building. This access will allow Willow Lake ambulance personnel to complete trip tickets. She will speak to the Willow Lake City Council to  obtain permission before the installation. All voting aye. Motion carried.

NURSE: County Health Nurse Kriese met with the board to deliver her quarterly report. She informed the board of flu shot clinics that have been held within the county and other services offered.

HIGHWAY: Jeree Meyers with RDO of Aberdeen met with the board to discuss  motorgraders, increase in pricing and warranties for calendar year 2014. No action taken.

 GLACIAL LAKES: Commissioner Bjerke reported on the Glacial Lakes meeting that he attended and informed the board of other ways the state plans to encourage tourism to South Dakota.

WELFARE : WD Brandlee presented notifications of hospitalization.

 CLAIMS:   Motion by Loomis, second by Reints, to approve the following claims and allow the auditor to authorize payment for same. Voting aye Bjerke, Reints, Wicks, Loomis, Hass.  Motion carried. GENERAL FUND: Watertown Fire Dept – 60 % of runs- 953.18,  COMMISSIONERS: Clark Co Courier-proceedings 257.84, Codington Co Auditor-registration fee/district mtg 40.00, JUDICIAL: Graciela Barrantes-interpreting services 210.72, AUDITOR: Clark Co Treasurer-postage 66.00, ITC-service 32.70, SD Assn of Co Officials -2014 membership dues-261.13, TREASURER: Clark Co Courier-taxes due ad-60.00, Clark Co Treasurer-postage 45.60, ITC-service 36.06, Office Peeps-calculator 145.00, SD Assn of Co Officials 2014 membership dues-261.12, US Postmaster- stamps 100.00, STATES ATTORNEY: ITC-service 51.67, NDAA Ins Services-SA liability ins-1363.00, SD CLE-Dakota disc/ fast case subscription 500.00, SD Dept of Revenue-blood alcohol 70.00, West Payment Center- online library 676.37, PUBLIC BUILDINGS: Culligan-water 53.75, Dekker Hardware-supplies 72.48, ITC-service 31.80, Mid-American Research Chemical –steam boiler water treatment 147.29, Star Laundry-rugs 24.06, DIRECTOR OF EQUALIZATION: Clark County Treas-postage 47.72, ITC-service-85.92, REGISTER OF DEEDS: AT&T Mobility-service-12.89, Clark Co Treas-postage 20.00, Codington Co Auditor-registration fee/dist mtg 10.00, Dekker Hardware-phone 29.99, ITC-service 32.07, SD Assn of Co Officials-2014 Membership dues-261.12, VETERANS OFFICER: Bruce Brekke-mileage /meal 66.24, ITC-service 38.39, SHERIFF: AT&T Mobility-service 80.24, Chief Supply Corp-radio batteries/light sticks-167.69, Clark Co Treas-postage 17.12, Fleet Services-fuel 991.99, ITC-service 176.35, Light & Siren-light bar 1432.50, Mike’s Full Service Station-tire repair 13.13, Oscars Machine Shop-.60, Sturdevants Auto Parts-supplies 17.18, POOR: Furness Funeral Home- services for co indigent 2150.00, NURSE: Clark Co Courier-Bradley flu shot clinic- 20.00, SD Dept of Revenue-4th qtr nurse 1287.50, AMBULANCE: A-Ox Welding-oxygen/cylinder rent-129.26, AT&T Mobility-service 38.67, Bound Tree Medical- supplies 108.03, Clark Co Treasurer- postage 112.00, Credit Bureau- collection fees 8.33, Dekker Hardware-bleach/8.48, Emergency Medical Products-supplies 90.40 ITC-service 148.38, Matheson Tri-gas-oxygen 26.50, MENTAL & HANDICAPPED: SD Dept of Revenue-pt care-60.00,  EXTENSION: A&B Business-envelopes 49.99, ITC-service 93.50, Office Peeps-paper 378.75, Reliable – supplies 54.99, Star Laundry-rugs 13.79, Toshiba Financial-copy machine rent-192.36,  WEED:  AT&T Mobility- service 61.34, Dekker Hardware- supplies 90.38, Farnam’s Genuine Parts- repairs 23.98, Fastenal –repairs 99.83, ITC-service 89.34, Mac’s Inc- repairs 60.46, Northwestern Energy-utilities 79.40, Office Peeps- ink cartridge 21.20, Oscar’s Machine Shop-supplies 237.15, Vander Haag’s –flatbed-600.00, Westside Implement- supplies 2890.12, PLANNING & ZONING: Clark Co Courier-variances/cond use 119.74, ROAD & BRIDGE:  Ameripride Services- towels 66.69, AT&T Mobility- service 108.69, Best Western Ramkota Hotel-lodging 163.98, Brian’s Glass and Door-window repairs 1125.00, Butler Corp-parts 1486.53, Clark Co Courier-notice to landowners 40.00, Clark Co Treas-postage 52.11,  Clausen Cons-bowes sand/royalty-311.04, Dekker Hardware-supplies 528.64, Diamond Mowers-parts 3902.91, Diesel Machinery-parts 681.88, Farm & Home Publisher-plat book 25.00, Fastenal Company-parts 98.00, GCR Tire Centers-tires 549.56, ITC-service 150.08, Doug Loomis-mileage 11.10, Lyle Signs-signs 492.00, M&T Fire & Safety-shop supplies 15.00, Mac’s-supplies 1480.20, Matheson Tri-gas-welding supplies 60.69, Northwestern Energy-utilities 702.17, Oscar’s Machine Shop- parts 403.53, Peterbilt of Sioux Falls-parts 344.34, Pheasant Country Express- salt 1698.94 Sturdevants Auto Parts- supplies 2434.72, Titan Access Acct-parts 131.88, Westside Implement-parts 682.93, 911 SERVICE FUND: Centurylink- Sept service charges- 191.66, CIVIL DEFENSE: AT&T Mobility- service 232.54, Days Inn Pierre-lodging 100.00, Gail Smith-meals 63.93, PRISONER CARE: Intoximeters-FST unit/24/7 program 345.00, M&P Relief Flow Thru- SD Assn of Co Officials 345.00. TOTAL: 37,141.52. 


PAYROLL: COMMISSIONERS: 5770.49, AUDITOR: 3140.73, TREASURER: 2983.94, STATES ATTORNEY: 2376.63, COURTHOUSE: 1553.04, DIRECTOR OF EQUALIZATION: 3100.51, REGISTER OF  DEEDS: 2175.40, VETERAN SERVICE OFFICE: 336.41, SHERIFF: 4548.90, CORONER: 128.74, POOR: 453.40, NURSE: 1561.93, AMBULANCE: 6840.68, EXTENSION:  1141.48, WEED: 3712.26, PLANNING &ZONING: 396.94, ROAD & BRIDGE: 30176.04, EM: 843.18. TOTAL: 71240.70.
OVERTIME: HIGHWAY: Chance Burke 141.21, Doug Loomis – 22.25, David Borns-22.25.
RESOLUTION 26-13: Motion by Bjerke, second by Wicks to approve Resolution 26-13 as presented by Todd Kays of First District. All members voting aye. Motion carried. 


                                                            AUTHORIZING RESOLUTION
                                             COUNTY SITE ANALYSIS PROGRAM

WHEREAS the Clark County Board of County Commissioners is interested in the analysis of rural sites for potential development and,

WHEREAS this research is based upon various infrastructure, road and land use factors; and


WHEREAS the research may identify sites that are suitable for development according to a classification scale, ranging from “good” to “best”; and


WHEREAS granting permission for such research is not a public declaration of county support for any specific development activity or project; and

WHEREAS the cost of the research is being addressed by other sources, such as the South Dakota Department of Agriculture; and

WHEREAS the results of the research will be made available to the county commission and general public.

NOW THEREFORE BE IT RESOLVED by the Clark County Commission that it authorizes First District Association of Local Governments to conduct the research on behalf of the county and other interested parties.

BE IT ALSO RESOLVED that Clark County officials will cooperate in providing any readily available data or information that may be needed in conducting the research.
Adopted this 5th day of November 2013.
SIGNED: /s/ Francis Hass
ATTEST: /s/ Christine Tarbox


RECESS : Motion by Loomis, second by Bjerke to recess at 12:30 p.m. All voting aye. Motion carried.
Chairman Hass declared in session at 12:50 p.m.


BOARD OF ADJUSTMENT: Motion by Reints, second by Loomis to move into Board of Adjustment. All members voting aye. Motion carried.


CONDITIONAL USE 14-13 : Motion by Loomis, second by Bjerke to approve Conditional Use permit 14-13 which allow Oak Tree Energy LLC to use portions of sections 11,13,14,24,25,& 36 in 117-58 and sections 17, 18, and 19 in 117-57 to construct a wind farm of 13 towers with a capacity of 19.5 megawatts. Voting aye: Reints, Wicks, Hass, Bjerke, Loomis. Motion carried.


VARIANCE 14-13 : Motion by Loomis, second by Reints to approve Variance 14-13 which will allow Oak Tree Energy LLC to use NE ¼ 11-117-58 owned by Robert Nordhus, to decrease setback of wind tower from road right of way. Voting aye: Reints, Wicks, Bjerke, Loomis and Hass. Motion carried.


VARIANCE 15-13 : Motion by Wicks, second by Bjerke to approve Variance 15-13 which will allow Oak Tree Energy LLC to use SE ¼ 14-117-58 owned by Leonard Makens, to decrease setback of wind tower from property line. Voting aye: Reints, Wicks, Bjerke, Loomis, Hass. Motion carried.


VARIANCE 23-13: Motion by Bjerke, second by Reints to approve Variance 23-13 which will allow Oak Tree Energy LLC to use SE ¼ 14-117-58 owned by Leonard Makens  to decrease setback of wind tower from road right of way.  Voting aye: Reints, Wicks, Bjerke, Loomis, Hass. Motion carried.


VARIANCE 16-13: Motion by Loomis, second by Reints to approve Variance 16-13 which will allow Oak Tree Energy LLC to use NE ¼ -13-117-58 owned by Robert Nordhus to decrease setback of wind tower from road right of way. Voting aye: Reints, Wicks, Bjerke, Loomis and Hass. Motion carried.


VARIANCE 17-13 : Motion by Loomis, second by Bjerke to approve Variance 17-13 which will allow Oak Tree Energy LLC to use NE ¼ 25-117-58 owned by Makens Oak Tree to decrease setback of wind tower from property line and road right of way.  Voting aye: Reints, Wicks, Bjerke, Loomis and Hass. Motion carried.


VARIANCE 18-13 : Motion by Reints, second by Bjerke to approve Variance 18-13 which will allow Oak Tree Energy LLC to use NE ¼ 24-117-58 owned by Leonard Makens to decrease setback of wind tower from road right of way. Voting aye: Reints, Wicks, Bjerke, Loomis and Hass. Motion carried.


VARIANCE 19-13 : Motion by Bjerke, second by Loomis to approve Variance 19-13 which will allow Oak Tree Energy LLC to use NW ¼, 19-117-57 owned by Makens Oak Tree to decrease setback of wind tower from road right of way. Voting aye: Reints, Wicks, Bjerke, Loomis and Hass. Motion carried.


VARIANCE 20-13 : Motion by Bjerke, second by Loomis to approve Variance 20-13 which will allow Oak Tree Energy LLC to NE ¼ 19-117-57 owned by Makens Oak Tree, to decrease setback of wind tower from road right of way.   Voting aye Loomis, Bjerke, Hass, Wicks and Reints. Motion carried.

 

VARIANCE 21-13 : Motion by Loomis, second by Reints to approve Variance 21-13 which will allow Oak Tree Energy LLC to use SE ¼ 18-117-57 owned by Makens Oak Tree, to decrease setback of wind tower from road right of way.  Voting aye: Loomis, Bjerke, Hass, Wicks and Reints. Motion carried.

VARIANCE 22-23 : Motion by Loomis, second by Reints to approve Variance 22-13 which will allow Oak Tree Energy LLC to use NE ¼ 36-117-58 owned by Oak Tree Energy, LLC, to decrease setback for wind tower substation from road right of way.  Voting aye: Hass, Wicks. Voting nay: Loomis, Bjerke, and Reints. Motion failed.

ADJOURN : Motion by Loomis, second by Reints to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.


ADJOURN: Motion by Wicks, second by Loomis to adjourn as Board of Commissioners until next regular meeting Tuesday, November 19, 2013, at 8:00 a.m. All voting aye. Motion carried.
 
 ATTEST:   

 (SEAL)                             
 
 
 
 ____________________________                                      _____________________________
  Christine Tarbox                                                                   Francis Hass, Chairman
  Clark County Auditor                                                           Clark County Commissioner
                                                                                                                      

 

CLARK COUNTY COMMISSIONER PROCEEDINGS:

October 15, 2013

The Clark County Commissioners met in regular session on October 15, 2013, in the Commissioners’ meeting room of the Clark County Courthouse. Chairman Hass called the meeting to order at 8:00 a.m. with the following Commissioners present: Bjerke, Reints, Wicks and Loomis. Also present Auditor Tarbox.  
 

MINUTES:  Motion by Bjerke, second by Loomis, to approve the minutes from the regular meeting on October 1, 2013. All members voting aye. Motion carried.

COMPROMISE LIEN: Motion by Wicks, second by Bjerke to accept the compromise offered by Brent Forest on Real Estate Parcel #5600 and #5597 in the amount of $2500. Total lien is $5447.48. Motion by Reints, second by Bjerke to table the motion. All voting aye. Motion carried.


HIGHWAY: HS Eggleston updated the board on road work being done and road conditions.
He also informed the board of the age, hours and warranty of motorgraders. Discussion was held regarding four day weeks and five day weeks for highway employees. No action taken.

HIGHWAY: Motion by Wicks, second by Loomis to allow highway personnel to plow snow in the town of Naples as per the request of Naples town council. All voting aye. Motion carried.


HIGHWAY: Motion by Reints, second by Bjerke to discontinue selling culverts to townships. The townships will be able to purchase the culverts directly from Truenorth Steel at county price and pick them up in Huron. All voting aye. Motion carried.

HEALTH INSURANCE: Todd Freimark with Freimark and Associates met with the board to inform them Clark County group will have a 4% increase in premium for 2014 premiums. He also discussed some of the changes that will become effective with the federal changes. He informed the board that Dakotacare will be paying the fees and taxes that are being imposed by the Federal Government this year.


SHERIFF: Motion by Loomis, second by Wicks to allow Sheriff McGraw to order and purchase a new vehicle that will be available in early 2014. This purchase has been approved in the 2014 budget. After reviewing the State bid for several vehicles, the board authorized McGraw to purchase a 2014 Ford Interceptor Utility from Lamb Motors in Onida, SD. Base price is $26,076.00, optional ad ons consist of spot light $415, and remote keyless fobs $275.00, Total price will be $26766. All members voting aye. Motion carried.

GRANT: Motion by Reints, second by Bjerke to allow Sheriff McGraw and E/M Gravning to apply for an 80/20 grant to purchase a radar system. Total price will be $2000.00. All voting aye. Motion carried.

 

COMPROMISE: Motion was brought back to the table regarding the compromise of the poor lien. The commissioners accepted the total of $2500 to compromise poor lien as per previous motion. All members voting aye. Motion carried. 

RESOLUTION COMPROMISING POOR LIEN

Resolution 25-13

 

Commissioner Wicks introduced and moved the adoption of the following RESOLUTION.

BE IT RESOLVED by the Board of County Commissioners of Clark County, South Dakota, that the following described real estate to wit,

Be released from the poor liens filed against a county resident (name withheld pursuant to SDCO 28-13-42) in the principal amount of $5447.48 upon the payment of the sum of $2500.00 deposited in cash with the County Treasurer of Clark County, South Dakota; but as to any other property of such county resident said poor liens shall remain in full force and effect.

BE IT FURTHER RESOLVED that said compromise and full release of lien is made for the best interest of the County and it hereby is and it hereby is authorized that upon said payment being made the liens set out in the application be released against:

Commissioner Bjerke seconded the adoption of the Resolution. Voting aye: Bjerke, Reints, Wicks, Loomis and Hass. All voting aye. Motion carried.

Nay: None.

Resolution adopted.

Dated this 15th day of October, 2013 at Clark, South Dakota.

ATTEST:    (SEAL)

/s/ Christine Tarbox_____

Clark County Auditor

 

BOARD OF ADJUSTMENT:  Motion by Bjerke, second by Loomis, to move into Board of Adjustment. All members voting aye. Motion carried.
 
SET HEARINGS:  Motion by Wicks, second by Reints to schedule a public hearing for conditional use 14-13 for Oak Tree Energy LLC. This request if granted would permit applicant to use portions of sections 11, 13, 14, 24, 25, & 36 in 117-58 and sections 17, 18 & 19 in 117-57 to construct a wind farm of 13 towers in Clark County. Also Public hearing set for Variance 14-13, by Oak Tree Energy LLC, this request, if granted, would permit applicant to use NE ¼ 11-117-58 owned by Robert Nordhus to decrease setback of wind tower from road right of way. Variance 15-13 for Oak Tree Energy LLC this request, if granted would permit applicant to use SE ¼ 14-117-58, owned by Leonard Makens, to decrease setback of wind tower from property line. Variance 16-13 by Oak Tree Energy LLC, this request if granted, would permit the applicant to use NE ¼ 13-117-58 owned by Robert Nordhus, to decrease setback of wind tower from road right of way. Variance 17-13 by Oak Tree Energy LLC, this request if granted, would permit the applicant to use NE ¼ 25-117-58 owned by Makens Oak Tree to decrease setback of wind tower from property line and road right of way. Variance 18-13 by Oak Tree Energy LLC, this request if granted would permit the applicant to use NE ¼ 24-117-58 owned by Leonard Makens to decrease setback of wind tower from road right of way. Variance 19-13 by Oak Tree Energy LLC, this request if granted would permit the applicant to use NW ¼ 19-117-57 owned by Makens Oak Tree, to decrease setback of wind tower from road right of way. Variance 20-13 by Oak Tree Energy LLC, this request if granted would permit the applicant to use NE ¼ 19-117-57 owned by Makens Oak Tree to decrease setback of wind tower from road right of way. Variance 21-13 by Oak Tree Energy LLC, this request if granted would permit applicant to use SE ¼ 18-117-57 owned by Makens Oak Tree to decrease setback of wind tower from road right of way., Variance 22-13 by Oak Tree Energy LLC this request if granted would permit applicant to use most northeasterly 1 square mile in NE ¼ 36-117-58 owned by Oak Tree Energy LLC to decrease setback for wind tower substation from road right of way. Variance 23-13by Oak Tree Energy LLC this request if granted would permit applicant to use SE ¼ 14-117-58 owned by Leonard Makens to decrease setback for wind tower substation from road right of way to 644’ west of 423rd Ave. Hearing set for 1:00 p.m. on November 5, 2013. All members voting aye. Motion carried. 

 

CONDITIONAL USE 13-13: Motion by Wicks, second by Loomis to approve Conditional Use 13-13 which will allow Velocitel to use the property, less than 5.97 acres SE ¼ 34-114-59 owned by Chad Waldner, to construct a 400’ guyed tower. Voting aye Bjerke, Wicks, Loomis and Hass. Voting nay: Reints. Motion carried.

 

VARIANCE 13-13: Motion by Bjerke, second by Wicks to approve Variance 13-13 that will permit Velocitel Inc to use the following property, less than 5.97 acres in the SE ¼ 34-114-59 owned by Chad Waldner, zoning setback from twice the height of the tower (800’) to the tower height of 400’. Voting aye: Bjerke, Reints, Wicks, Hass. Voting nay: Loomis. Motion carried.

 ADJOURN:  Motion by Loomis, second by Bjerke, to adjourn from Board of Adjustment and return to Board of County Commissioners. All voting aye. Motion carried.

 

SAGE REQUEST: DOE Paulson informed the board that the information has been sent to the “Sage Company and the fee has been processed. No action needed.

 

 WELFARE:  WD Brandlee presented notifications of hospitalization and credit bureau report.

SD Housing: Motion by Reints, second by Wicks to sign notice and admission of service from the South Dakota Housing Development Authority. All members voting aye. Motion carried.

AIRPORT HAY CROP: Written notification was received from Mark and Larry McHenry informing the board that 229 bales were removed from the airport the 2013 season.

TRAVEL REQUEST: Travel request for VSO Brekke was approved. He will attend the VA Fall mini conference in Brookings on October 24, 2013.

JUNK: Motion by Wicks, second by Loomis to junk Compaq monitor Serial no: CNQ4510LWY from the auditor’s office as it no longer functions. All ayes. Motion carried.

PLAT: Plat was not presented. No action needed.

REPORTS: Motion by Bjerke, second by Reints, to approve the following reports. All voting aye. Motion carried.

 

AUDITOR’S MONTHLY SETTLEMENT WITH THE TREASURER:
 
 Cash on hand……………………………………………  70,685.42
 Money Market…………………………………………1,871,887.49       
 CD’s…………..………………………………………….800,000.00
 Checking Account...…….………………………………..100,880.11
        TOTAL:                                                                 $2,843,453.02
   
These funds include all funds administered by the county including: General Fund 1,726,763.82. Road & Bridge: 836,024.48, 911 Service Fund: 97359.46, E/D: -2363.45, Domestic Abuse: 342.50, 24/7: 7065.16, ROD Mod/Pres: $10,258.42, TIF:#1: 5531.51, Trust & Agency Funds , which are funds returned to schools, towns, townships and special districts, 162,471.12. TOTAL: 2,843,453.02

ROD Fees: Recording fees: 1820.00, Transfer fees: 326.00, Births: 25.00, Deaths: 40.00, Marriages: 60.00, Copy money: 48.00, Misc: 167.00. TOTAL: 2486.00.
Ambulance: $9938.01, Sheriff: Mileage 87.29, Civil fees $325.00, Pistol permits $33.00.


 CLAIMS:  Motion by Wicks, second by Loomis, to approve the following claims and allow the auditor to authorize payment for same. Voting aye Bjerke, Reints, Wicks, Loomis, Hass.  Motion carried. COMMISSIONERS: Holiday Inn-lodging/convention-956.89, NACO-membership dues 450.00, Voyager Fleet-fuel 168.40, WW Tire-Clark-lube/oil/filter 34.90, AUDITOR: ITC-service 32.70, TREASURER: Holiday Inn – lodging/convention 260.97, A&B Business-toner 93.99, ITC-service 37.22, McLeods –tax notices 140.04, STATES ATTORNEY: Chad Fjelland-mileage 23.68, ITC-service 59.18, Prairie Lakes-blood draw-170.00, COURT: SDACC-quarterly assessment 1099.37, PUBLIC BUILDINGS: City of Clark-water-193.75, Clark Community Oil-gas 64.53, Cook’s Wastepaper & Recycling-garbage service 25.00, Dekker Hardware-supplies 197.03, ITC-service 30.84, Northwestern Energy-utilities 1920.04, Probuild-Watertown-classic post 9.99, Star Laundry & Dry Cleaners-rugs 48.12, Verdon Roofing-service call/repair drain 178.50, DIRECTOR OF EQUALIZATION: Dekker Hardware-batteries 5.49, ITC-service 83.76, McLeods –supplies 67.54, REGISTER OF DEEDS: A&B Business-post it notes 7.99, ITC-service 33.47, Moritz Publishing-ledger sheets 235.70, VETERANS OFFICER: ITC-service 32.53, SHERIFF: Cardmember Service-radio repair 20.00, Cardmember Service-lodging 226.62, Dekker Hardware-supplies 5.99, ITC-service 189.40, Macks-supplies 56.95, McLeods-warning ticket books 137.29, PRISONER CARE: Codington Co Auditor-prisoner care 4705.00, AIRPORT: Northwestern Energy-utilities 119.71, POOR: Credit Bureau of Watertown-collection fees 33.33, ITC-service .34, AMBULANCE: A-Ox Welding Supply-oxygen/cylinder rent-96.26, City of Clark-water 47.50, Clark Community –oil-gas 372.49, Colonial Research Chemical Corp-6 gallons crystal 171.04, Dekker Hardware-glass cleaner/car wash 10.78, ITC-service 107.63, North Western Energy-utilities 187.60, Unemployment Ins-3rd qtr unemployment-96.70, Voyager Fleet Systems-fuel 62.17, SOC SERV FOR AGED: Inter-Lakes Comm Action-October comm. Service/support Used 2 B New-1791.85, MENTAL & HANDICAPPED: SD Dept of Revenue-patient care 60.00, MENTAL HEALTH CENTER: Human Service Agency-4th qtr appropriations-3114.26, EXTENSION: Dekker Hardware-tote/keys 8.27, ITC-service 97.54, Star Laundry-rugs 27.58, WEED: Blue Tarp Financial-weed supplies 39.99, Cardmember Service –lodging 56.75, City of Clark-water 115.50, Dekker Hardware-supplies 155.19, ITC-service 90.51, Oscar’s Machine Shop-supplies 140.91, Sturdevants Auto Parts-supplies 374.83, Unemployment Ins- 3rd qtr unemployment-145.04, Westside Implement-supplies 3081.83, ROAD & BRIDGE: Ameripride-towels 66.99, Larry Brannan-mileage 8.14, Cardmember Service- supplies 794.38, City of Clark-water 47.50, City of Garden City-water 90.00, Clark Community Oil-diesel/gas 10991.63, Clark Engineering-culvert work 500.00, Cook’s Wastepaper –garbage service 67.75, Dekker Hardware-supplies 220.48, Diamond Mowers-hitch/freight 9850.00, DVL Fire & Safety-fire extinguisher repairs 156.88, Glacial Lakes Radiator-repairs-117.50, ITC-service-144.77, Matt Kadinger-mileage 16.28, James Lewandowski-mileage 17.76, Matheson Tri-Gas-welding supplies 21.30, Office Peeps-office supplies 56.43, Oscar’s Machine Shop-parts 233.80, ProBuild-Watertown-shop supplies 37.95, RDO Equipment-parts 421.63, SD Dept of Trans-meals-18.00, Schuneman Equipment-filter 39.40, Sturdevants –supplies 1347.07, Titan Machinery-freight/parts-4681.60, Unemployment Ins- 3rd qtr unemployment 241.74, WW Tire-parts 39.90, Wegman Oil- diesel 1793.45, Westside Implement-parts 317.86, 911 SERVICE FUND: City of Huron-70% 911 fees 2539.06, Milbank Communications-repair radio-516.00, CIVIL DEFENSE: Dennis Anderson-final billing/mitigation plan-5259.36, Michael Gravning-meals 29.67, Voyager Fleet-fuel 156.12. TOTAL: 63,448.87.

PAYROLL: AUDITOR: 4641.05, TREASURER: 4185.09, STATES ATTORNEY: 3586.54, COURTHOUSE: 2532.00, DIRECTOR OF EQUALIZATION: 4219.50, REGISTER OF DEEDS: 2222.28, VETERAN SERVICE OFFICE: 336.41, SHERIFF:  6385.49, NURSE: 1349.57, AMBULANCE: 4887.22, EXTENSION:  1,322.17, WEED: 5144.52, ROAD & BRIDGE: 34234.50, EM: 1145.19, TOTAL: 76,191.53. OVERTIME: WEED: Paul Orris 22.25.

  ADJOURN: Motion by Wicks, second by Loomis to adjourn as Board of Commissioners until next regular meeting Tuesday, November 5, 2013, at 8:00 a.m. All voting aye. Motion carried.
 
 ATTEST:    


 (SEAL)                              
 
  
 
 ____________________________                                      _____________________________
  Christine Tarbox                                                                   Francis Hass, Chairman
  Clark County Auditor                                                           Clark County Commissioners